Acuity Scheduling + Gmail + Google Calendar integration

Ready Workflows   for Acuity Scheduling + Gmail + Google Calendar integration

Add new bookings to your calendar, send confirmations, prep meeting notes, update moved appointments, and clear cancelled ones, all in just one click.

Trigger

Appointment is scheduled

in Acuity Scheduling

Actions

Create detailed event

in Google Calendar

Send email

in Gmail

Add every new Acuity Scheduling booking to Google Calendar and send the client a Gmail confirmation

New discovery session bookings land in your Google Calendar, and the client gets a Gmail confirmation straight away.

A solo consultant booking discovery sessions through Acuity Scheduling often copies each one into their calendar by hand. This workflow adds every new booking to Google Calendar as soon as it is made. The client also gets a Gmail welcome email, so nobody has to send one manually. Fewer missed calls and double bookings follow.

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Activate

Activate

Trigger

Appointment is scheduled

in Acuity Scheduling

Actions

C

Generate personalized intake preparation notes and meeting briefing

in ChatGPT

Create detailed event

in Google Calendar

Send email

in Gmail

Turn Acuity Scheduling intake answers into Google Calendar prep notes and send Gmail prep instructions to clients

Each coaching booking gets a short AI briefing in Google Calendar and a tailored prep email in Gmail.

An executive coach often reads long intake forms the night before each first session. This workflow reads the answers from each Acuity Scheduling booking and writes a short briefing. The briefing goes into the Google Calendar entry, and the client gets prep instructions by Gmail. The coach walks in ready, and the client arrives knowing what to bring.

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Activate

Activate

Trigger

Appointment is scheduled (with filters)

in Acuity Scheduling

Actions

Create detailed event

in Google Calendar

Create draft

in Gmail

Log filtered Acuity Scheduling consultations in Google Calendar and draft a Gmail onboarding email for review

High-value corporate bookings are logged in Google Calendar, and a Gmail onboarding draft waits for review.

A legal clinic only wants certain consultations handled this way, such as corporate clients. Filters pick out those bookings in Acuity Scheduling. The meeting is logged in Google Calendar, and an onboarding email is prepared in Gmail. A partner reads the draft and sends it, so nothing goes out unchecked.

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Activate

Activate

Trigger

Appointment is rescheduled

in Acuity Scheduling

Actions

Search event

in Google Calendar

Update detailed event

in Google Calendar

Send email

in Gmail

Find and move the Google Calendar entry when a client reschedules in Acuity Scheduling, then email the new time through Gmail

When a client moves their Acuity Scheduling booking, the Google Calendar entry updates and Gmail sends the new details.

Rescheduled appointments often leave the old time sitting in the calendar. This workflow finds the matching Google Calendar entry first, then moves it to the new time. The client gets an updated itinerary by Gmail. A wellness clinic avoids wrong-time visits and saves staff a round of follow-up calls.

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Activate

Activate

Trigger

Appointment is canceled

in Acuity Scheduling

Actions

Search event

in Google Calendar

Delete event

in Google Calendar

Send email

in Gmail

Remove cancelled Acuity Scheduling bookings from Google Calendar and send the client a Gmail cancellation receipt

Cancelled bookings are removed from Google Calendar, and the client gets a Gmail receipt.

When a patient cancels, the slot can stay blocked on the staff calendar. This workflow finds the matching Google Calendar entry and removes it. The client then gets a cancellation receipt in Gmail. The time opens up again, and the clinic keeps a clear record.

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Activate

Activate

Trigger

Email matching search is received

in Gmail

Actions

A

Extract consultation booking request details from email body

in Anthropic Claude

Create appointment

in Acuity Scheduling

Create detailed event

in Google Calendar

Reply to email

in Gmail

Turn booking requests in Gmail into Acuity Scheduling appointments and Google Calendar entries, then reply by email

Booking requests arriving in Gmail are read by AI, booked in Acuity Scheduling, and confirmed in the same email thread.

A concierge service gets appointment requests from partner clinics by email, and sorting them takes staff time. This workflow has Claude read each email and pull out the requested time and details. It books the slot in Acuity Scheduling and adds it to Google Calendar. A reply goes back in the same Gmail thread so the sender knows it is booked.

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Activate

Activate

Trigger

Label is added to email

in Gmail

Actions

Search appointment using client info

in Acuity Scheduling

Cancel appointment

in Acuity Scheduling

Search event

in Google Calendar

Delete event

in Google Calendar

Cancel the Acuity Scheduling booking and remove its Google Calendar entry when a Gmail label is added

Staff add a label in Gmail, and the matching booking is cancelled in Acuity Scheduling and removed from Google Calendar.

A dental team often handles cancellations from their inbox rather than the scheduling app. This workflow finds the patient's booking in Acuity Scheduling once the label is added. It cancels that booking and removes the matching Google Calendar entry. Staff can cancel from their inbox without logging in to two separate apps.

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Activate

Activate

Trigger

Event is created

in Google Calendar

Actions

F

Check if event summary contains 'Busy' or 'Out of Office'

in Filter

Customize block off time

in Acuity Scheduling

Send email

in Gmail

Block Acuity Scheduling time for Busy or Out of Office entries in Google Calendar and email your assistant in Gmail

Personal time marked Busy in Google Calendar also blocks Acuity Scheduling, and Gmail tells your assistant.

A contractor often adds time off to Google Calendar but forgets to close it on the booking page. This workflow checks each new calendar entry for Busy or Out of Office in its title. Matching entries block the same time in Acuity Scheduling, so clients cannot book it. An email to the assistant in Gmail keeps support staff informed.

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Activate

Activate

Trigger

Event is ended

in Google Calendar

Actions

Search appointment using client info

in Acuity Scheduling

Send email

in Gmail

After a Google Calendar session ends, find the client in Acuity Scheduling and send a Gmail feedback questionnaire

When a class ends in Google Calendar, Acuity Scheduling finds the student and Gmail sends a feedback form.

A tutoring academy wants feedback while each session is still fresh. This workflow starts when the session ends in Google Calendar. It looks up the booking in Acuity Scheduling to find the student's contact details. A feedback questionnaire then goes out by Gmail, without staff typing addresses by hand.

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Activate

Activate

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Create with AI

Why choose Integrately to automate Acuity Scheduling + Gmail + Google Calendar

Build and manage your Acuity Scheduling + Gmail + Google Calendar automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected

Connect Acuity Scheduling + Gmail + Google Calendar with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.

20M+ Ready Automations

Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.

AI that builds your automations

Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.

24x5 Live Chat Support

Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.

Free done-for-you setup

Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.

Secure by design

SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.

Prefer to connect just two apps? Explore each combination separately

Acuity Scheduling + Gmail

Send booking confirmations and cancellation receipts by email automatically.

Explore Integrations

Gmail + Google Calendar

Add event details from your inbox to your calendar without typing them again.

Explore Integrations

Acuity Scheduling + Google Calendar

Keep your calendar matched to bookings as they are made, moved or cancelled.

Explore Integrations

Questions people ask

Can Acuity Scheduling bookings be added to Google Calendar and confirmed by Gmail automatically?

Yes, Integrately has a ready workflow to add new Acuity Scheduling bookings to Google Calendar and send a Gmail confirmation. When someone books in Acuity Scheduling, Integrately creates a detailed entry in Google Calendar and sends a confirmation email in Gmail.

Does rescheduling an Acuity Scheduling appointment update the Google Calendar entry and email the client?

Yes, Integrately has a ready workflow to update the Google Calendar entry and email the client when an Acuity Scheduling appointment is rescheduled. When the appointment moves, Integrately finds the matching calendar entry, updates it to the new time, and sends the client a Gmail email with the new details.

Can cancelling an Acuity Scheduling booking remove the Google Calendar entry automatically?

Yes, Integrately has a ready automation to remove the matching Google Calendar entry and email a cancellation receipt when an Acuity Scheduling booking is canceled. When a booking is canceled in Acuity Scheduling, Integrately finds the calendar entry, deletes it, and sends the client a Gmail receipt.

Can Gmail booking request emails be turned into Acuity Scheduling appointments automatically?

Yes, Integrately has a ready workflow to read booking request emails in Gmail, book them in Acuity Scheduling, and reply. When a matching email arrives in Gmail, Integrately has Anthropic Claude pull out the requested details, creates the appointment in Acuity Scheduling and a Google Calendar entry, and replies in the same thread.

Can Google Calendar busy time automatically block Acuity Scheduling bookings and email my assistant in Gmail?

Yes, Integrately has a ready workflow to block Acuity Scheduling times when a Busy or Out of Office entry is added in Google Calendar. When one is created, Integrately checks its title, blocks the same time in Acuity Scheduling, and then emails your assistant in Gmail.

Do I need coding skills to connect Acuity Scheduling, Gmail and Google Calendar?

No. Integrately provides a visual, no-code setup where you connect Acuity Scheduling, Gmail and Google Calendar in a few clicks. You can also chat with Integrately AI to build your own automations.

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