CallRail + Ninja Forms Integration

Integrate CallRail to Ninja Forms in one click, or tell Integrately AI how you want each submission handled. Capture form entries, track inbound calls, update your CRM, and trigger follow-ups automatically.

Free foreverFree forever.
Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • CallRail
    Phone call is completed in CallRail Instant
  • CallRail
    Phone call is updated in CallRail Instant
  • CallRail
    Phone call is started in CallRail Instant
  • CallRail
    Outbound call is completed in CallRail Instant
  • CallRail
    Form is captured in CallRail Instant
  • CallRail
    User is created in CallRail
  • CallRail
    SMS is sent in CallRail Instant
  • CallRail
    SMS is received in CallRail Instant
  • CallRail
    Company is created in CallRail
  • CallRail
    Session tracker is created in CallRail
  • CallRail
    Source tracker is created in CallRail
  • Ninja Forms
    Form is submitted in Ninja Forms Instant
Arrow Right
2.
  • No action found

Trusted by experts at...

indeed-logoIntuit-logonvidia-logosalesforce-logottc-logoWalmart-logoaccenture-logoadobe-logoatlassian-logocisco-logodeloitte-logohp-logo
indeed-logoIntuit-logonvidia-logosalesforce-logottc-logoWalmart-logoaccenture-logoadobe-logoatlassian-logocisco-logodeloitte-logohp-logo

Ready WorkflowsReady Workflows   for CallRail + Ninja Forms Integration

Capture form submissions, track inbound calls, organise lead data, alert your team, and send follow-ups, all in just one click.

Sorry, we don’t have a ready workflow for this combination yet.
Got a different task in mind? Describe it

Create your workflow with Integrately AI.
Simply describe what you want to automate, and Integrately AI will build it for you.

Connect more apps to your CallRail + Ninja Forms flow

Send captured leads to your CRM, notify your team in chat channels, and keep your tracking spreadsheets updated instantly. Pick a combination and activate it in one click.

CallRail
Ninja Forms
+
SalesforceSalesforce (6)
+
HubspotHubspot (6)
+
WordPressWordPress (6)
+
SlackSlack (6)
+
Google SheetsGoogle Sheets (6)
+
GmailGmail (6)
N
C
S
When a Ninja Forms form is submitted, create a lead in Salesforce and log tracking data from CallRail.
New form submissions create Salesforce leads instantly while CallRail tracking attributes attach to the record, eliminating manual data entry.
C
N
S
Log every completed CallRail phone call in Salesforce and update the matching Ninja Forms lead record.
Phone call outcomes populate directly in Salesforce alongside form submission histories so your sales reps see complete engagement.
C
N
S
When a CallRail company is created, create a matching account in Salesforce and attach Ninja Forms submission notes.
New company profiles created in CallRail sync to Salesforce accounts while form details provide initial context for sales teams.
N
C
S
Create a Salesforce opportunity for every high-value Ninja Forms submission matched with CallRail campaign data.
Qualified form entries instantly open Salesforce opportunities backed by precise inbound marketing source data.
N
C
S
If a Ninja Forms submission indicates enterprise tier, create a priority lead in Salesforce and tag the CallRail source.
Enterprise prospects identified through form dropdowns receive priority routing in Salesforce with complete CallRail source attribution.
N
C
S
Use Claude to evaluate Ninja Forms submissions and CallRail call notes, then update Salesforce lead scoring.
AI analyses form text and call summaries to grade prospect quality before updating Salesforce lead scores automatically.

Supported triggers and actions for CallRail and Ninja Forms

Mix and match to build the exact automation you need

CallRail
CallRail Triggers & Actions
Instant
Phone call is completed in CallRail
Triggers the automation when a phone call is completed
Try it →
Instant
Phone call is updated in CallRail
Triggers the automation when a phone call is updated
Try it →
Instant
Phone call is started in CallRail
Triggers the automation when a phone call is started
Try it →
Instant
Outbound call is completed in CallRail
Triggers the automation when an outbound call is completed
Try it →
Instant
Form is captured in CallRail
Triggers the automation when a form is submitted
Try it →
User is created in CallRail
Triggers the automation when a new user is created
Try it →
Instant
SMS is sent in CallRail
Triggers the automation when a text message is sent
Try it →
Instant
SMS is received in CallRail
Triggers the automation when a new text message is received
Try it →
Company is created in CallRail
Triggers the automation when a new company is created
Try it →
Session tracker is created in CallRail
Triggers the automation when a session tracker is created
Try it →
Source tracker is created in CallRail
Triggers the automation when a source tracker is created
Try it →
No action is available
Ninja Forms
Ninja Forms Triggers & Actions
Instant
Form is submitted in Ninja Forms
Triggers the automation when a form is filled
Try it →
No action is available

What can you automate with CallRail + Ninja Forms?

Streamline your lead capture, call tracking, and team notifications with proven automation workflows.

What you can automate?
🎯
Unify form submissions and call data instantly
Capture every Ninja Forms submission and completed CallRail phone call in your CRM or spreadsheet the moment it happens. Eliminate manual transcription and keep your pipeline updated in real time.
📋
Capture every submitted form field and tracking parameter
Map all available Ninja Forms answers and CallRail campaign trackers into separate columns or custom fields instead of just names and emails. Your database becomes a robust source for analysis.
🔔
Alert your team the second a lead arrives
Send instant notifications to Slack channels or team inboxes whenever a form is submitted or a call is completed. Ensure rapid follow-up from the right sales representative.
🔀
Route submissions based on submitted criteria
Execute different follow-up actions depending on fields submitted in your Ninja Forms or campaign sources captured in CallRail. Send enterprise leads to priority pipelines automatically.
🔄
Keep your destination systems synchronised
Update existing CRM contact records when a new phone call concludes or a follow-up form is filled out. Maintain a single source of truth across all business platforms.
👥
Match and update instead of creating duplicates
Search your existing database for matching contact emails or phone numbers before creating new records. Prevent clutter and maintain clean prospect histories effortlessly.
📞
Track call outcomes and campaign attribution
Log call durations, recordings, and source attribution tags directly against customer profiles. Measure true advertising ROI without manual spreadsheet work.
🔌
Extend your workflow to 1,500+ other apps
Connect your CallRail and Ninja Forms automation to email tools, project management software, or accounting platforms. Build multi-step pipelines tailored to your exact business needs.
And much more...

Who is CallRail + Ninja Forms integration for?

Marketing teams and business owners connect CallRail and Ninja Forms to eliminate manual data entry, unify lead tracking, and accelerate follow-up times across every channel.

Performance marketers
Performance marketers
Sales representatives
Sales representatives
Agency account managers
Agency account managers
High-volume business owners
High-volume business owners
Customer success leads
Customer success leads
Operations directors
Operations directors
📈
Performance marketers
You're running campaigns across multiple ad sets but your tracking sheets only update when someone manually exports form submissions and call logs, so the metrics you're optimising against are always outdated — with this integration, every new lead lands in your tools instantly and your reporting stays current.
Sales representatives
You need to act fast on inbound inquiries and phone calls, but lead details sit trapped in form plugins until someone checks the backend, so you find out about high-intent prospects too late — with this integration, every submission and call alert reaches your CRM immediately.
📊
Agency account managers
You answer to clients who want to see real-time progress on campaign generation, but consolidating form data and call recordings takes hours of manual formatting every week — with this integration, campaign metrics populate shared dashboards automatically without manual data entry.
🚀
High-volume business owners
Your website generates endless visitor submissions and inbound calls, but the volume is too high for anyone to keep up by hand, leading to missed opportunities — with this integration, every form entry and call outcome routes to the right system without manual effort.
🤝
Customer success leads
You own the onboarding stage and depend on your marketing team to hand over accurate prospect records, but critical context gets lost between form fills and phone conversations — with this integration, every submission and call note syncs straight to your support pipeline.
🗂️
Operations directors
You need a reliable customer history across all marketing channels, but you keep finding gaps between website form submissions and phone tracking logs — with this integration, every touchpoint is recorded accurately in your database for complete operational clarity.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate CallRail + Ninja Forms

Build and manage your CallRail + Ninja Forms automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect CallRail + Ninja Forms with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
That’s it! You just connected Google Sheets to Trello
3
Automation is ready
Setup an action from Trello
Price Comparison with Popular Alternatives
Popular Alternative
😐
750 Tasks
in $19.99
Integrately
😍
2,000 Tasks
in $19.99

Trusted by 42,000+ Customers

Highest Rated Integration Platform on G2
P
ProductHunt

Most upvoted product of the month

2000+
leader
most-implementable
easiest-to-do-business
best-support

Frequently Asked Questions

How do I connect CallRail to Ninja Forms?
Frequently Asked Questions
You can connect CallRail to Ninja Forms in 1 click using ready-made templates on Integrately, or use Integrately AI to build custom workflows linking your forms and calls to apps like HubSpot, Slack, Google Sheets, and Gmail.
Can I automatically sync Ninja Forms submissions and CallRail call data to my CRM?
Frequently Asked Questions
Can I connect CallRail, Ninja Forms, and HubSpot?
Frequently Asked Questions
What is a good Zapier alternative for CallRail and Ninja Forms?
Frequently Asked Questions
How does CallRail data transfer during a form submission?
Frequently Asked Questions
Can I filter Ninja Forms submissions before sending data to my CRM?
Frequently Asked Questions
Do I need coding skills to automate CallRail and Ninja Forms?
Frequently Asked Questions
Is the CallRail and Ninja Forms integration free?
Frequently Asked Questions
Didn't find the answer you were looking for?
Didn't find the answer you were looking for?
No worries — just send us a message and we’ll get back to you as soon as possible.

Want to automate something else in your workflow?

You Can Also Connect CallRail or Ninja Forms With 1500+ Other Apps

CallRail
Popular CallRail Integrations
Connect CallRail with CRMs, email marketing tools, and analytics platforms to optimize your inbound advertising ROI.
See All
CallRail Integrations arrow right
No popular apps found
Ninja Forms
Popular Ninja Forms Integrations
Sync Ninja Forms with databases, notification channels, and document tools to capture and manage website entries.