CallRail + Vapi Integration
Integrate CallRail to Vapi in one click, or tell Integrately AI how you want each call handled. Trigger outbound calls, create chats, deploy Vapi squads, and sync your communication workflows automatically.
Free forever.Use premium features free for 14 days.1.
Phone call is completed in CallRail Instant- Phone call is updated in CallRail Instant
- Phone call is started in CallRail Instant
- Outbound call is completed in CallRail Instant
- Form is captured in CallRail Instant
- User is created in CallRail
- SMS is sent in CallRail Instant
- SMS is received in CallRail Instant
- Company is created in CallRail
- Session tracker is created in CallRail
- Source tracker is created in CallRail
2.
Create outbound phone call in Vapi- Create chat in Vapi
- Create squad in Vapi
Trusted by experts at...
Ready Workflows for CallRail + Vapi Integration
Create outbound calls, generate chats, set up squads, and manage call workflows, all in just one click.
Sorry, we don’t have a ready workflow for this combination yet.
Create your workflow with Integrately AI.Simply describe what you want to automate, and Integrately AI will build it for you.
Connect more apps to your CallRail + Vapi flow
Log call data in CRMs, alert your team on messaging apps, and keep follow-up schedules organized. Pick a combination and activate it in one click.
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Hubspot (3)
Hubspot (3) +
Salesforce (3)
Salesforce (3) +
Slack (3)
Slack (3) +
Gmail (3)
Gmail (3) +
Google Sheets (3)
Google Sheets (3) +
Calendly (3)
Calendly (3) C
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Add every completed CallRail phone call as a Vapi outbound call, and create a contact in HubSpot.
Completed CallRail phone calls instantly trigger a Vapi outbound call and log a new contact in HubSpot. No manual logging, no missed leads.
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When an SMS is received in CallRail, trigger a Vapi chat, and create a follow-up task in HubSpot.
Incoming text messages in CallRail start a Vapi chat and schedule a HubSpot task instantly.
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When a CallRail form is captured, create a Vapi squad, and update the deal stage in HubSpot.
CallRail form submissions deploy a Vapi squad and advance deals in HubSpot automatically.
Supported triggers and actions for CallRail and Vapi
Mix and match to build the exact automation you need
CallRail Triggers & Actions
Instant
Phone call is completed in CallRail
Triggers the automation when a phone call is completed
Try it → Instant
Phone call is updated in CallRail
Triggers the automation when a phone call is updated
Try it → Instant
Phone call is started in CallRail
Triggers the automation when a phone call is started
Try it → Instant
Outbound call is completed in CallRail
Triggers the automation when an outbound call is completed
Try it → Instant
SMS is received in CallRail
Triggers the automation when a new text message is received
Try it → Session tracker is created in CallRail
Triggers the automation when a session tracker is created
Try it → Source tracker is created in CallRail
Triggers the automation when a source tracker is created
Try it → What can you automate with CallRail + Vapi?
Streamline your voice workflows, trigger AI agents, and sync call intelligence across your business apps automatically.
📞
Trigger Vapi calls from completed phone calls
Automatically start an outbound phone call in Vapi the moment a phone call is completed in CallRail. Eliminate manual dialing and engage prospects instantly.
📝
Capture every submitted form field
Map all submitted CallRail form data directly into Vapi workflows and downstream CRMs. Ensure no detail is lost during lead capture.
💬
Notify your team the moment calls occur
Send instant notifications to Slack or email channels whenever an SMS is received or a phone call is completed in CallRail.
🔀
Route workflows based on submitted data
Set conditional rules to trigger specific Vapi squads or chat agents depending on the specific criteria of each inbound CallRail event.
🔄
Keep your destination records updated
Automatically update existing contact records and deal stages in your CRM whenever call details or tracking sessions are updated in CallRail.
📋
Prevent duplicate records across tools
Search existing database entries before creating new tasks or contacts, ensuring clean and organized records across your entire tech stack.
⚡
Handle later status changes and updates
Trigger automated follow-up actions when outbound calls are completed or form submissions are updated in CallRail.
🔗
Extend your workflow to third-party apps
Connect CallRail and Vapi with HubSpot, Google Sheets, or Slack to build multi-step operational pipelines that run entirely on autopilot.
And much more...
Who is CallRail + Vapi integration for?
Revenue teams, marketers, and customer support leaders who rely on phone calls need instant voice AI automation to eliminate manual logging and accelerate response times.
Performance marketers
Sales representatives
Account managers
Support supervisors
Operations managers
Quality assurance leads
📈
Performance marketers
You're running ad campaigns and tracking call conversions, but your analytics sheet only updates when someone manually exports data, so the metrics you review are always outdated — with this integration, every phone call record flows instantly and your data stays current.
⚡
Sales representatives
You need to follow up on inbound phone calls immediately, but lead notifications arrive hours later after manual data entry, so prospects lose interest — automating both apps means every completed call instantly triggers voice AI workflows and alerts your team.
🤝
Account managers
Clients expect timely updates on their incoming call volumes and campaign performance, but gathering records from phone logs takes too much manual effort — connecting these apps means every call is logged and reported without delay.
📞
Support supervisors
Support call volume is too high for your team to log every submission and ticket by hand, leading to missing records and delayed responses — with this integration, call events trigger automated Vapi chats and task creation instantly.
⚙️
Operations managers
You own the handoff between incoming call data and downstream CRM tasks, but upstream delays leave your team waiting for manual updates — automating both apps means every call completion instantly drives the next operational step.
🔍
Quality assurance leads
You need a reliable audit history of all inbound communications, but manual transcription and logging leave recurring gaps in your logs — this integration means every call and message is accurately captured and processed end-to-end.
Did you know?
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate CallRail + Vapi
Build and manage your CallRail + Vapi automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect CallRail + Vapi with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
1
Select Automation
2
Connect Accounts
3
Automation is ready
Connect CallRail + Vapi Now 
In Just 1 Click!
Price Comparison with Popular Alternatives
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750 Tasks
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😍
2,000 Tasks
in $19.99
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Frequently Asked Questions
How do I connect CallRail to Vapi?
You can connect CallRail to Vapi using 1-click automations on Integrately. Choose from pre-built templates or ask Integrately AI to build the automation and map the fields for your workflow with tools like HubSpot or Slack.
Can I trigger Vapi outbound calls automatically when a CallRail phone call is completed?
Can I connect CallRail, Vapi, and HubSpot?
What is a good Zapier alternative for CallRail and Vapi?
How does CallRail handle phone call completion triggers in integrations?
Can Vapi create outbound phone calls instantly upon receiving trigger events?
Is it possible to automate CallRail and Vapi workflows without any coding?
Is the CallRail and Vapi integration free?
Didn't find the answer you were looking for?
No worries — just send us a message and we’ll get back to you as soon as possible.
Want to automate something else in your workflow?
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