FreshBooks + Gmail Integration

Integrate FreshBooks to Gmail in one click, or tell Integrately AI how you want each invoice handled. Notify clients about new invoices, send payment confirmations, alert your team, and manage follow-ups automatically.

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Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • FreshBooks
    Invoice is created in FreshBooks Instant
  • FreshBooks
    Invoice is updated in FreshBooks Instant
  • FreshBooks
    Filtered Invoice is created in FreshBooks
  • FreshBooks
    Client is created in FreshBooks Instant
  • FreshBooks
    Invoice Payment is created in FreshBooks Instant
  • FreshBooks
    Project is created in FreshBooks Instant
  • FreshBooks
    Project is updated in FreshBooks Instant
  • FreshBooks
    Estimate is created in FreshBooks Instant
  • FreshBooks
    Estimate is updated in FreshBooks Instant
  • FreshBooks
    Time Entry is created in FreshBooks Instant
  • FreshBooks
    Staff Member is created in FreshBooks
  • Gmail
    Email is received in Gmail
  • Gmail
    Label is added to email in Gmail
  • Gmail
    New email is starred in Gmail
  • Gmail
    Email matching search is received in Gmail
  • Gmail
    Thread is started in Gmail
  • Gmail
    Label is created in Gmail
Arrow Right
2.
  • FreshBooks
    Create invoice in FreshBooks
  • FreshBooks
    Send invoice in FreshBooks
  • FreshBooks
    Update invoice in FreshBooks
  • FreshBooks
    Search invoice in FreshBooks
  • FreshBooks
    Create client in FreshBooks
  • FreshBooks
    Search customer in FreshBooks
  • FreshBooks
    Update client in FreshBooks
  • FreshBooks
    Create time entry in FreshBooks
  • FreshBooks
    Add payment to invoice in FreshBooks
  • FreshBooks
    Create other income in FreshBooks
  • FreshBooks
    Get customer by id in FreshBooks
  • FreshBooks
    Create expense in FreshBooks
  • FreshBooks
    Create estimate in FreshBooks
  • FreshBooks
    Create project in FreshBooks
  • Gmail
    Send email in Gmail
  • Gmail
    Reply to email in Gmail
  • Gmail
    Create draft in Gmail
  • Gmail
    Create draft reply in Gmail
  • Gmail
    Delete label in Gmail
  • Gmail
    Search email in Gmail
  • Gmail
    Add label to email in Gmail
  • Gmail
    Remove label from email in Gmail
  • Gmail
    Create label in Gmail
  • Gmail
    Update label in Gmail

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Ready Workflows Ready Workflows for FreshBooks + Gmail Integration

Send invoice notifications, alert clients upon payment, update Gmail drafts, and manage follow-ups, all in just one click.

Most popular automationmost-popular-automations
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Connect more apps to your FreshBooks + Gmail flow

Sync your billing data with payment gateways, calendars, team messaging, task boards, storage, and e-signatures to eliminate manual handoffs. Pick a combination and activate it in one click.

FreshBooks
Gmail
+
StripeStripe (4)
+
Google CalendarGoogle Calendar (4)
+
SlackSlack (4)
+
AsanaAsana (4)
+
Google DriveGoogle Drive (4)
+
DocuSignDocuSign (4)
F
S
G
Create a Stripe customer for every new FreshBooks client, and send a welcome email in Gmail
New FreshBooks clients automatically get matching Stripe profiles and welcoming Gmail messages without manual work.
F
S
G
When a FreshBooks invoice payment is created, record the transaction in Stripe and notify your team in Gmail
Invoice payments recorded in FreshBooks instantly update Stripe and dispatch notification emails in Gmail.
F
S
G
If a FreshBooks estimate is updated, create a Stripe invoice and send a review email in Gmail
Updated FreshBooks estimates trigger Stripe invoice creation and prompt Gmail review emails.
G
F
S
When an email is received in Gmail, search customer in FreshBooks and create a Stripe subscription
Incoming Gmail inquiries trigger FreshBooks customer lookups and active Stripe subscriptions.

Supported triggers and actions for FreshBooks and Gmail

Mix and match to build the exact automation you need

FreshBooks
FreshBooks Triggers & Actions
Instant
Invoice is created in FreshBooks
Triggers the automation when any invoice is added or modified
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Instant
Invoice is updated in FreshBooks
Triggers the automation when an invoice is updated
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Filtered Invoice is created in FreshBooks
Triggers the automation when a particular action in the workflow fails
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Instant
Client is created in FreshBooks
Triggers the automation when a new client is created
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Instant
Invoice Payment is created in FreshBooks
Triggers the automation when payment is attempted against an invoice
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Instant
Project is created in FreshBooks
Triggers the automation when a new project is created
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Instant
Project is updated in FreshBooks
Triggers the automation when a project is updated
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Instant
Estimate is created in FreshBooks
Triggers the automation when a new estimate is created
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Instant
Estimate is updated in FreshBooks
Triggers the automation when any estimate is modified
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Instant
Time Entry is created in FreshBooks
Triggers the automation when a new time entry is created
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Staff Member is created in FreshBooks
Triggers the automation when a new staff member is added
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Create invoice in FreshBooks
Generates invoices for sales transactions
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Send invoice in FreshBooks
Generates and send invoices to clients
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Update invoice in FreshBooks
Updates invoice details based on new information
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Search invoice in FreshBooks
Locates and retrieves invoices with
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Create client in FreshBooks
Generates a new client profile
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Search customer in FreshBooks
Locates and retrieves customer information
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Update client in FreshBooks
Updates client information
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Create time entry in FreshBooks
Creates a new time entry without manual input
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Add payment to invoice in FreshBooks
Adds payment details to the invoice upon receiving a payment
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Create other income in FreshBooks
Records other income
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Get customer by id in FreshBooks
Retrieves customer information based on their id
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Create expense in FreshBooks
Generates a new expense record
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Create estimate in FreshBooks
Adds a new contact to the contact list
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Create project in FreshBooks
Creates a new project
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Gmail
Gmail Triggers & Actions
Email is received in Gmail
Triggers the automation when an email is received
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Label is added to email in Gmail
Triggers the automation when any email is labelled
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New email is starred in Gmail
Triggers the automation when any email is starred
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Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
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Thread is started in Gmail
Triggers the automation when a new thread is created
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Label is created in Gmail
Triggers the automation when a new label is created
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Send email in Gmail
Sends an email to a recipient
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Reply to email in Gmail
Replies to an email
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Create draft in Gmail
Adds a new contact to the contact list
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Create draft reply in Gmail
Adds a new contact to the contact list
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Delete label in Gmail
Removes a particular label from the selected item
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Search email in Gmail
Scan email inbox for keywords or sender
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Add label to email in Gmail
Categorize and organize emails by adding labels based on criteria
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Remove label from email in Gmail
Removes a label from an email
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Create label in Gmail
Generates a new label
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Update label in Gmail
Modify the label information
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What can you automate with FreshBooks + Gmail?

Streamline your billing and client communication by connecting every invoice, payment, and client update directly to your inbox.

What you can automate?
✉️
Send email notifications for new FreshBooks invoices
Trigger an automated email in Gmail the moment a new invoice or estimate is created in FreshBooks. Keep your clients informed instantly without manual typing.
📋
Extract all custom fields and line items
Map detailed FreshBooks invoice line items and customer parameters directly into structured Gmail message drafts for clear record keeping.
🔔
Alert the right team member instantly
Dispatch automated notification emails in Gmail to your finance team whenever a new invoice payment is recorded in FreshBooks.
🔀
Route emails based on invoice properties
Send a priority VIP notification in Gmail if a high-value FreshBooks invoice is created, otherwise dispatch a standard notice.
🔄
Keep email drafts updated dynamically
Modify existing Gmail draft threads automatically whenever a corresponding FreshBooks invoice or client estimate is updated.
🔍
Search existing threads before drafting
Look up existing client email threads in Gmail before creating new correspondence for FreshBooks updates to prevent message clutter.
💳
Handle payment status changes and refunds
Send automated cancellation or refund confirmation emails in Gmail when a FreshBooks invoice payment status updates.
💬
Extend your workflow with Slack
Send a Slack notification alongside your Gmail email whenever a new FreshBooks invoice is generated by your team.
And much more...

Who is FreshBooks + Gmail integration for?

Freelancers, accountants, small business owners, and finance teams can eliminate manual data entry, streamline client communication, and keep billing workflows entirely synchronized.

Finance managers
Finance managers
Account executives
Account executives
Client success leads
Client success leads
Billing specialists
Billing specialists
Project managers
Project managers
Business owners
Business owners
📊
Finance managers
You're tracking daily invoice payments in FreshBooks, but your email inbox doesn't reflect the updates until you manually check both tools — with this integration, every payment update triggers an instant Gmail notification so your financial records stay accurate.
Account executives
You're creating new client profiles in FreshBooks, but your communication team finds out too late to send a timely welcome email — automating both apps means every new client receives an instant Gmail outreach without manual delays.
🤝
Client success leads
You're managing project timelines in FreshBooks, but clients keep asking for status updates before you email them — this integration means every project update automatically drafts a Gmail update for your clients.
📈
Billing specialists
You're handling dozens of estimates daily in FreshBooks, but your team misses sending follow-up emails because the volume is too high — automating both apps means every new estimate triggers a scheduled Gmail follow-up.
📋
Project managers
You're updating time entries in FreshBooks, but department leads don't get notified until hours later — connecting these apps means every time entry update sends an immediate Gmail summary to the right person.
🗂️
Business owners
You're issuing invoices and recording expenses in FreshBooks, but you keep finding gaps in your communication history because emails aren't logged — this integration means every invoice action cleanly correlates with a tracked Gmail thread.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate FreshBooks + Gmail

Build and manage your FreshBooks + Gmail automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect FreshBooks + Gmail with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect FreshBooks to Gmail?
Frequently Asked Questions
You can connect FreshBooks to Gmail in 1 click using ready-made templates on Integrately. You can also connect other apps like Stripe, Google Calendar, Slack, Asana, Google Drive, and DocuSign. Use 1-click setup or ask Integrately AI to build your automation instantly.
Can I automatically send Gmail emails when a FreshBooks invoice is created?
Frequently Asked Questions
Can I connect FreshBooks, Gmail, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for FreshBooks and Gmail?
Frequently Asked Questions
How do FreshBooks invoice triggers work with Gmail actions?
Frequently Asked Questions
Can I filter specific FreshBooks clients before sending emails in Gmail?
Frequently Asked Questions
Do I need coding skills to automate FreshBooks and Gmail?
Frequently Asked Questions
Is the FreshBooks and Gmail integration free?
Frequently Asked Questions
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You Can Also Connect FreshBooks or Gmail With 1500+ Other Apps

FreshBooks
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Gmail
Popular Gmail Integrations
Sync Gmail with CRM, calendar, task management, and communication apps to manage your customer communications efficiently.
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