Invoice Ninja + FreshBooks Integration

Integrate FreshBooks to Invoice Ninja in one click, or tell Integrately AI how you want each invoice handled. Sync customer records, create corresponding invoices instantly, alert your billing team, and keep your accounting organized automatically.

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Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • Invoice Ninja
    Purchase order is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Client is updated in Invoice Ninja Instant
  • Invoice Ninja
    Client is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is updated in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is sent in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Quote is sent in Invoice Ninja Instant
  • Invoice Ninja
    Quote is updated in Invoice Ninja Instant
  • Invoice Ninja
    Quote is approved in Invoice Ninja Instant
  • Invoice Ninja
    Quote is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Credit is created in Invoice Ninja Instant
  • Invoice Ninja
    Credit is sent in Invoice Ninja Instant
  • Invoice Ninja
    Vendor is created in Invoice Ninja Instant
  • Invoice Ninja
    Vendor is updated in Invoice Ninja Instant
  • Invoice Ninja
    Expense is created in Invoice Ninja Instant
  • Invoice Ninja
    Expense is updated in Invoice Ninja Instant
  • Invoice Ninja
    Task is created in Invoice Ninja Instant
  • Invoice Ninja
    Task is updated in Invoice Ninja Instant
  • Invoice Ninja
    Task is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Project is created in Invoice Ninja Instant
  • Invoice Ninja
    Project is updated in Invoice Ninja Instant
  • Invoice Ninja
    Project is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Product is created in Invoice Ninja Instant
  • Invoice Ninja
    Product is updated in Invoice Ninja Instant
  • Invoice Ninja
    Product is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is created in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is updated in Invoice Ninja Instant
  • Invoice Ninja
    Client is created in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is created in Invoice Ninja Instant
  • Invoice Ninja
    Payment is created in Invoice Ninja Instant
  • Invoice Ninja
    Quote is created in Invoice Ninja Instant
  • FreshBooks
    Invoice is created in FreshBooks Instant
  • FreshBooks
    Invoice is updated in FreshBooks Instant
  • FreshBooks
    Filtered Invoice is created in FreshBooks
  • FreshBooks
    Client is created in FreshBooks Instant
  • FreshBooks
    Invoice Payment is created in FreshBooks Instant
  • FreshBooks
    Project is created in FreshBooks Instant
  • FreshBooks
    Project is updated in FreshBooks Instant
  • FreshBooks
    Estimate is created in FreshBooks Instant
  • FreshBooks
    Estimate is updated in FreshBooks Instant
  • FreshBooks
    Time Entry is created in FreshBooks Instant
  • FreshBooks
    Staff Member is created in FreshBooks
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2.
  • Invoice Ninja
    Create client in Invoice Ninja
  • Invoice Ninja
    Search client in Invoice Ninja
  • Invoice Ninja
    Update client in Invoice Ninja
  • Invoice Ninja
    Create invoice in Invoice Ninja
  • Invoice Ninja
    Search invoice in Invoice Ninja
  • Invoice Ninja
    Update invoice in Invoice Ninja
  • Invoice Ninja
    Create task in Invoice Ninja
  • Invoice Ninja
    Create quote in Invoice Ninja
  • Invoice Ninja
    Search quote in Invoice Ninja
  • Invoice Ninja
    Update quote in Invoice Ninja
  • Invoice Ninja
    Create payment in Invoice Ninja
  • FreshBooks
    Create invoice in FreshBooks
  • FreshBooks
    Send invoice in FreshBooks
  • FreshBooks
    Update invoice in FreshBooks
  • FreshBooks
    Search invoice in FreshBooks
  • FreshBooks
    Create client in FreshBooks
  • FreshBooks
    Search customer in FreshBooks
  • FreshBooks
    Update client in FreshBooks
  • FreshBooks
    Create time entry in FreshBooks
  • FreshBooks
    Add payment to invoice in FreshBooks
  • FreshBooks
    Create other income in FreshBooks
  • FreshBooks
    Get customer by id in FreshBooks
  • FreshBooks
    Create expense in FreshBooks
  • FreshBooks
    Create estimate in FreshBooks
  • FreshBooks
    Create project in FreshBooks

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Ready Workflows Ready Workflows for FreshBooks + Invoice Ninja Integration

Create invoices, sync client records, update payment statuses, and alert your team, all in just one click.

Most popular automationsmost-popular-automations
FreshBooks + Invoice Ninja Integration

Create Invoice Ninja client for new FreshBooks client

If you are using FreshBooks, then you may want to also use Invoice Ninja to manage your customer relationships. With the help of this automation, whenever you create a client in FreshBooks, a corresponding client will be created in Invoice Ninja.

This way, you can easily keep track of all your customers' information in one place. Plus, you can send out mass emails and text messages to all your contacts with just a few clicks. So why not try it out today?
See more
Invoice Ninja + FreshBooks Integration

Create FreshBooks client from new Invoice Ninja client

Invoice Ninja can be integrated with FreshBooks to help you manage your invoicing and finances. When a new client is created in Invoice Ninja, a corresponding client record should be created in FreshBooks.

This will ensure that your financial records are always up-to-date and accurate and you'll have a more accurate picture of your business' performance.

Setting up this automation is easy - just click on activate and connect your Invoice Ninja and FreshBooks accounts with Integrately.
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FreshBooks + Invoice Ninja Integration

Create Invoice Ninja task for new FreshBooks payment

When you make a payment in FreshBooks, be sure to create a task in Invoice Ninja! This will ensure that your team is aware of the payment and can update the books as needed.

Creating a task also allows you to track the progress of the payment and ensure that it is processed properly. Don't forget to include a due date so that your team knows when it is due!
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FreshBooks + Invoice Ninja Integration

Create Invoice Ninja task for new FreshBooks invoice

If you use FreshBooks to manage your invoice, you can also use Invoice Ninja to create and manage task associated with those invoice. Creating a task in Invoice Ninja will remind you of the important details related to the invoice, such as due dates and payment terms.

You can also keep all of your invoicing information in one place, making it easy to stay organized and on top of your finances.
See more
FreshBooks + Invoice Ninja Integration

Create Invoice Ninja task for new FreshBooks client

With the growth of FreshBooks, many companies are looking for ways to connect their FreshBooks account with their Customer Relationship Management (CRM) system. One way to accomplish this is to create a task in Invoice Ninja every time a client is created in FreshBooks.

This can save you time when you need to keep track of what needs to be done for each customer, and will help you to continue providing top-notch service to your customers.
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  • 1of1
Got a different task in mind? Describe it

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your FreshBooks + Invoice Ninja flow

Connect your billing flows to customer platforms, team comms, and email tools to eliminate manual tracking. Pick a combination and activate it in one click.

Invoice Ninja
FreshBooks
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StripeStripe (4)
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QuickBooks OnlineQuickBooks Online (3)
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ShopifyShopify (3)
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GmailGmail (3)
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SlackSlack (3)
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HubSpotHubSpot (3)
S
F
I
When a Stripe payment is created, create an invoice in FreshBooks, and record the payment in Invoice Ninja
Stripe payments instantly trigger a new invoice in FreshBooks and record the payment in Invoice Ninja, removing manual reconciliation.
F
S
I
When an invoice is created in FreshBooks, create a customer in Stripe, and update the client in Invoice Ninja
New FreshBooks invoices automatically create customer records in Stripe and update client details in Invoice Ninja.
F
S
I
When an estimate is created in FreshBooks, create a customer in Stripe, and create a quote in Invoice Ninja
FreshBooks estimates instantly generate Stripe customer profiles and corresponding quotes in Invoice Ninja.
F
S
I
When a client is created in FreshBooks, add the customer in Stripe, and create a client in Invoice Ninja
New FreshBooks clients automatically propagate to Stripe and Invoice Ninja for seamless multi-platform billing.

Supported triggers and actions for Invoice Ninja and FreshBooks

Mix and match to build the exact automation you need

Invoice Ninja
Invoice Ninja Triggers & Actions
Instant
Purchase order is deleted in Invoice Ninja
Triggers the automation when a purchase order is deleted
Try it โ†’
Instant
Client is updated in Invoice Ninja
Triggers the automation when a client is updated
Try it โ†’
Instant
Client is deleted in Invoice Ninja
Triggers the automation when a client is deleted
Try it โ†’
Instant
Invoice is updated in Invoice Ninja
Triggers the automation when an invoice is updated
Try it โ†’
Instant
Invoice is sent in Invoice Ninja
Triggers the automation when an invoice is sent
Try it โ†’
Instant
Invoice is deleted in Invoice Ninja
Triggers the automation when an invoice is deleted
Try it โ†’
Instant
Quote is sent in Invoice Ninja
Triggers the automation when a quote is sent
Try it โ†’
Instant
Quote is updated in Invoice Ninja
Triggers the automation when a quote is updated
Try it โ†’
Instant
Quote is approved in Invoice Ninja
Triggers the automation when a quote is approved
Try it โ†’
Instant
Quote is deleted in Invoice Ninja
Triggers the automation when a quote is deleted
Try it โ†’
Instant
Credit is created in Invoice Ninja
Triggers the automation when a credit is created
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Instant
Credit is sent in Invoice Ninja
Triggers the automation when a credit is sent
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Instant
Vendor is created in Invoice Ninja
Triggers the automation when a vendor is created
Try it โ†’
Instant
Vendor is updated in Invoice Ninja
Triggers the automation when a vendor is updated
Try it โ†’
Instant
Expense is created in Invoice Ninja
Triggers the automation when an expense is created
Try it โ†’
Instant
Expense is updated in Invoice Ninja
Triggers the automation when an expense is updated
Try it โ†’
Instant
Task is created in Invoice Ninja
Triggers the automation when a task is created
Try it โ†’
Instant
Task is updated in Invoice Ninja
Triggers the automation when a task is updated
Try it โ†’
Instant
Task is deleted in Invoice Ninja
Triggers the automation when a task is deleted
Try it โ†’
Instant
Project is created in Invoice Ninja
Triggers the automation when a project is created
Try it โ†’
Instant
Project is updated in Invoice Ninja
Triggers the automation when a project is updated
Try it โ†’
Instant
Project is deleted in Invoice Ninja
Triggers the automation when a project is deleted
Try it โ†’
Instant
Product is created in Invoice Ninja
Triggers the automation when a product is created
Try it โ†’
Instant
Product is updated in Invoice Ninja
Triggers the automation when a product is updated
Try it โ†’
Instant
Product is deleted in Invoice Ninja
Triggers the automation when a product is deleted
Try it โ†’
Instant
Purchase order is created in Invoice Ninja
Triggers the automation when a purchase order is created
Try it โ†’
Instant
Purchase order is updated in Invoice Ninja
Triggers the automation when a purchase order is updated
Try it โ†’
Instant
Client is created in Invoice Ninja
Triggers the automation when a new client is created
Try it โ†’
Instant
Invoice is created in Invoice Ninja
Triggers the automation when any invoice is added or modified
Try it โ†’
Instant
Payment is created in Invoice Ninja
Triggers the automation when a new payment is created
Try it โ†’
Instant
Quote is created in Invoice Ninja
Triggers the automation when a new quote is created
Try it โ†’
Create client in Invoice Ninja
Generates a new client profile
Try it โ†’
Search client in Invoice Ninja
Searches for a client
Try it โ†’
Update client in Invoice Ninja
Updates client information
Try it โ†’
Create invoice in Invoice Ninja
Generates invoices for sales transactions
Try it โ†’
Search invoice in Invoice Ninja
Locates and retrieves invoices with
Try it โ†’
Update invoice in Invoice Ninja
Updates invoice details based on new information
Try it โ†’
Create task in Invoice Ninja
Creates a new task
Try it โ†’
Create quote in Invoice Ninja
Generates a new quote with pre-filled information
Try it โ†’
Search quote in Invoice Ninja
Searches for a quote
Try it โ†’
Update quote in Invoice Ninja
Updates the existing quote with new information
Try it โ†’
Create payment in Invoice Ninja
Generates and process a payment transaction
Try it โ†’
FreshBooks
FreshBooks Triggers & Actions
Instant
Invoice is created in FreshBooks
Triggers the automation when any invoice is added or modified
Try it โ†’
Instant
Invoice is updated in FreshBooks
Triggers the automation when an invoice is updated
Try it โ†’
Filtered Invoice is created in FreshBooks
Triggers the automation when a particular action in the workflow fails
Try it โ†’
Instant
Client is created in FreshBooks
Triggers the automation when a new client is created
Try it โ†’
Instant
Invoice Payment is created in FreshBooks
Triggers the automation when payment is attempted against an invoice
Try it โ†’
Instant
Project is created in FreshBooks
Triggers the automation when a new project is created
Try it โ†’
Instant
Project is updated in FreshBooks
Triggers the automation when a project is updated
Try it โ†’
Instant
Estimate is created in FreshBooks
Triggers the automation when a new estimate is created
Try it โ†’
Instant
Estimate is updated in FreshBooks
Triggers the automation when any estimate is modified
Try it โ†’
Instant
Time Entry is created in FreshBooks
Triggers the automation when a new time entry is created
Try it โ†’
Staff Member is created in FreshBooks
Triggers the automation when a new staff member is added
Try it โ†’
Create invoice in FreshBooks
Generates invoices for sales transactions
Try it โ†’
Send invoice in FreshBooks
Generates and send invoices to clients
Try it โ†’
Update invoice in FreshBooks
Updates invoice details based on new information
Try it โ†’
Search invoice in FreshBooks
Locates and retrieves invoices with
Try it โ†’
Create client in FreshBooks
Generates a new client profile
Try it โ†’
Search customer in FreshBooks
Locates and retrieves customer information
Try it โ†’
Update client in FreshBooks
Updates client information
Try it โ†’
Create time entry in FreshBooks
Creates a new time entry without manual input
Try it โ†’
Add payment to invoice in FreshBooks
Adds payment details to the invoice upon receiving a payment
Try it โ†’
Create other income in FreshBooks
Records other income
Try it โ†’
Get customer by id in FreshBooks
Retrieves customer information based on their id
Try it โ†’
Create expense in FreshBooks
Generates a new expense record
Try it โ†’
Create estimate in FreshBooks
Adds a new contact to the contact list
Try it โ†’
Create project in FreshBooks
Creates a new project
Try it โ†’

What can you automate with FreshBooks + Invoice Ninja?

Streamline your entire invoicing lifecycle from client creation to payment reconciliation.

What you can automate?
๐Ÿงพ
Automate invoice creation across platforms
Generate an invoice in Invoice Ninja the moment a new invoice is created in FreshBooks. Keep your secondary billing system perfectly aligned without manual double-entry.
๐Ÿ“‹
Capture every line item and submitted field
Map all available invoice items, taxes, and customer notes between FreshBooks and Invoice Ninja. Ensure no billing detail gets lost in translation.
๐Ÿ””
Alert your team instantly on messaging apps
Send instant notifications to your finance or sales channel whenever a new invoice payment or client is created in FreshBooks.
๐Ÿ”€
Route invoices based on submitted criteria
Apply conditional rules to send specific invoices or estimates to different workflows depending on customer tier or invoice value.
๐Ÿ”„
Keep client records updated dynamically
Synchronize client profile updates and contact edits seamlessly from FreshBooks to Invoice Ninja to maintain a single source of truth.
๐Ÿ”
Prevent duplicates with smart search and update
Search existing client databases before creating records, updating current profiles instead of generating messy duplicate accounts.
๐Ÿ’ณ
Manage payment status and receipt logs
Record payments and update invoice statuses across both systems the moment a transaction is processed in either platform.
๐ŸŒ
Extend your workflow to team communication tools
Connect your FreshBooks and Invoice Ninja core flow with Slack or Gmail to notify stakeholders and trigger downstream tasks.
And much more...

Who is FreshBooks + Invoice Ninja integration for?

Financial teams, business owners, and operations managers eliminate manual invoice re-entry and keep billing records perfectly synchronized across platforms.

Financial Controllers
Financial Controllers
Billing Managers
Billing Managers
Project Leads
Project Leads
Sales Operations Teams
Sales Operations Teams
Account Executives
Account Executives
Operations Directors
Operations Directors
๐Ÿ“ˆ
Financial Controllers
You report on revenue and financial standing from multiple ledger systems, but your reports are always stale because records are entered by hand โ€” automating both apps means every invoice lands instantly and your totals stay current.
โšก
Billing Managers
You need to act fast when payments fail or invoices stall, and you find out too late because tracking spreadsheets are neglected โ€” connecting these apps means real-time sync eliminates blind spots in your accounts.
๐Ÿค
Project Leads
You answer to a client who wants to see expense tracking and estimates matched against actual billing progress โ€” this integration means every project update and estimate flows seamlessly into client-facing documents.
๐Ÿ“Š
Sales Operations Teams
The volume of new clients and estimates is too high for anyone to keep up by hand across separate portals โ€” integrating these apps means client creation and quote generation happen automatically without manual bottlenecks.
๐Ÿ’ผ
Account Executives
You own the next step in closing deals and depend on billing teams to hand over invoicing data without delay โ€” automating both apps means your quotes and client files update instantly across your entire stack.
๐Ÿ—‚๏ธ
Operations Directors
You need a reliable history of all transactions and keep finding gaps where invoices or payments were missed during manual entry โ€” with this integration, every payment and invoice record is captured accurately.
Our team

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Why choose Integrately to automate Invoice Ninja + FreshBooks

Build and manage your Invoice Ninja + FreshBooks automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Invoice Ninja + FreshBooks with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting โ€” just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
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2
Connect Accounts
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3
Automation is ready
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Frequently Asked Questions

How do I connect FreshBooks to Invoice Ninja?
Frequently Asked Questions
You can connect FreshBooks to Invoice Ninja in just 1 click using Integrately. Choose from our ready-made automation templates or use Integrately AI to set up your custom workflow.
Can I automatically create Invoice Ninja invoices when a FreshBooks invoice is created?
Frequently Asked Questions
Can I connect FreshBooks, Invoice Ninja, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for FreshBooks and Invoice Ninja?
Frequently Asked Questions
How are client records synchronized between FreshBooks and Invoice Ninja?
Frequently Asked Questions
Can I sync estimates and quotes between FreshBooks and Invoice Ninja?
Frequently Asked Questions
Do I need coding skills to automate FreshBooks and Invoice Ninja?
Frequently Asked Questions
Is the FreshBooks and Invoice Ninja integration free?
Frequently Asked Questions
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