FreshBooks + SmartSuite Integration

Integrate FreshBooks to SmartSuite in one click, or tell Integrately AI how you want each invoice handled. Track financial data, update project records, alert your team, and trigger follow-ups automatically.

Free foreverFree forever.
Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • FreshBooks
    Invoice is created in FreshBooks Instant
  • FreshBooks
    Invoice is updated in FreshBooks Instant
  • FreshBooks
    Filtered Invoice is created in FreshBooks
  • FreshBooks
    Client is created in FreshBooks Instant
  • FreshBooks
    Invoice Payment is created in FreshBooks Instant
  • FreshBooks
    Project is created in FreshBooks Instant
  • FreshBooks
    Project is updated in FreshBooks Instant
  • FreshBooks
    Estimate is created in FreshBooks Instant
  • FreshBooks
    Estimate is updated in FreshBooks Instant
  • FreshBooks
    Time Entry is created in FreshBooks Instant
  • FreshBooks
    Staff Member is created in FreshBooks
  • SmartSuite
    Record is created in SmartSuite
  • SmartSuite
    Record is updated in SmartSuite
Arrow Right
2.
  • FreshBooks
    Create invoice in FreshBooks
  • FreshBooks
    Send invoice in FreshBooks
  • FreshBooks
    Update invoice in FreshBooks
  • FreshBooks
    Search invoice in FreshBooks
  • FreshBooks
    Create client in FreshBooks
  • FreshBooks
    Search customer in FreshBooks
  • FreshBooks
    Update client in FreshBooks
  • FreshBooks
    Create time entry in FreshBooks
  • FreshBooks
    Add payment to invoice in FreshBooks
  • FreshBooks
    Create other income in FreshBooks
  • FreshBooks
    Get customer by id in FreshBooks
  • FreshBooks
    Create expense in FreshBooks
  • FreshBooks
    Create estimate in FreshBooks
  • FreshBooks
    Create project in FreshBooks
  • SmartSuite
    Search record in SmartSuite
  • SmartSuite
    Create record in SmartSuite
  • SmartSuite
    Update record in SmartSuite
  • SmartSuite
    Find Multiple Records (As Line Items) in SmartSuite

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Ready Workflows Ready Workflows for FreshBooks + SmartSuite Integration

Create records from new invoices, organise client data, update project files, and alert your team, all in just one click.

Most popular automationsmost-popular-automations
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Connect more apps to your FreshBooks + SmartSuite flow

Streamline billing follow-ups, team notifications, and calendar scheduling right after your core records sync. Pick a combination and activate it in one click.

FreshBooks
SmartSuite
+
TtogglTtoggl (3)
+
SlackSlack (3)
+
GmailGmail (3)
+
StripeStripe (3)
+
CalendlyCalendly (3)
+
Google DriveGoogle Drive (3)
F
S
T
When an invoice is created in FreshBooks, create a record in SmartSuite and start a time entry in Ttoggl.
FreshBooks invoices automatically generate SmartSuite records and log time entries in Ttoggl without manual entry.
F
S
T
When a client is created in FreshBooks, create a project record in SmartSuite and log an initial task in Ttoggl.
New FreshBooks clients immediately create SmartSuite records and set up Ttoggl tracking entries.
F
S
T
When an estimate is created in FreshBooks, create a SmartSuite record and schedule a tracking timer in Ttoggl.
FreshBooks estimates instantly generate SmartSuite records and prepare time tracking in Ttoggl.

Supported triggers and actions for FreshBooks and SmartSuite

Mix and match to build the exact automation you need

FreshBooks
FreshBooks Triggers & Actions
Instant
Invoice is created in FreshBooks
Triggers the automation when any invoice is added or modified
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Instant
Invoice is updated in FreshBooks
Triggers the automation when an invoice is updated
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Filtered Invoice is created in FreshBooks
Triggers the automation when a particular action in the workflow fails
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Instant
Client is created in FreshBooks
Triggers the automation when a new client is created
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Instant
Invoice Payment is created in FreshBooks
Triggers the automation when payment is attempted against an invoice
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Instant
Project is created in FreshBooks
Triggers the automation when a new project is created
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Instant
Project is updated in FreshBooks
Triggers the automation when a project is updated
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Instant
Estimate is created in FreshBooks
Triggers the automation when a new estimate is created
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Instant
Estimate is updated in FreshBooks
Triggers the automation when any estimate is modified
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Instant
Time Entry is created in FreshBooks
Triggers the automation when a new time entry is created
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Staff Member is created in FreshBooks
Triggers the automation when a new staff member is added
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Create invoice in FreshBooks
Generates invoices for sales transactions
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Send invoice in FreshBooks
Generates and send invoices to clients
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Update invoice in FreshBooks
Updates invoice details based on new information
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Search invoice in FreshBooks
Locates and retrieves invoices with
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Create client in FreshBooks
Generates a new client profile
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Search customer in FreshBooks
Locates and retrieves customer information
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Update client in FreshBooks
Updates client information
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Create time entry in FreshBooks
Creates a new time entry without manual input
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Add payment to invoice in FreshBooks
Adds payment details to the invoice upon receiving a payment
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Create other income in FreshBooks
Records other income
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Get customer by id in FreshBooks
Retrieves customer information based on their id
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Create expense in FreshBooks
Generates a new expense record
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Create estimate in FreshBooks
Adds a new contact to the contact list
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Create project in FreshBooks
Creates a new project
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SmartSuite
SmartSuite Triggers & Actions
Record is created in SmartSuite
Triggers the automation when a new record is created
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Record is updated in SmartSuite
Triggers the automation when any record is updated
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Search record in SmartSuite
Searches for a record within a given database
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Create record in SmartSuite
Generates a new record
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Update record in SmartSuite
Updates a record with new information
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Find Multiple Records (As Line Items) in SmartSuite
Retrieves and display multiple records as individual line items for easy reference and organization
Try it →

What can you automate with FreshBooks + SmartSuite?

Connect your billing and work management platforms to automate data sync, client onboarding, and project tracking.

What you can automate?
🔄
Sync invoices into project records automatically
Create a SmartSuite record the moment an invoice is created in FreshBooks. Your project tables update instantly without manual data transfer.
📋
Capture every submitted client field
Map detailed client information, billing addresses, and contact numbers from FreshBooks straight into corresponding SmartSuite fields.
🔔
Notify your team on important updates
Send instant alerts whenever a new invoice payment or estimate is created in FreshBooks, keeping your team fully informed.
🔀
Route records based on submitted data
Apply conditional logic to direct high-value invoices and VIP clients to specialised SmartSuite workflows automatically.
📝
Keep project destinations up to date
Update existing SmartSuite records whenever invoice details or project timelines change in FreshBooks, preventing outdated data.
🔍
Search and update instead of creating duplicates
Look up existing clients in SmartSuite before creating new records, ensuring clean databases and avoiding duplicate entries.
💳
Handle status changes and payments
Automatically update SmartSuite records when invoice payments are received or estimates are updated in FreshBooks.
💬
Extend workflows to team communication channels
Connect FreshBooks and SmartSuite to Slack so your entire team receives real-time updates on financial milestones.
And much more...

Who is FreshBooks + SmartSuite integration for?

Accounting and project management teams struggling to keep financial data and task records aligned across FreshBooks and SmartSuite can eliminate manual copy-pasting.

Finance directors
Finance directors
Project managers
Project managers
Account managers
Account managers
Billing coordinators
Billing coordinators
Operations specialists
Operations specialists
Compliance officers
Compliance officers
📈
Finance directors
You rely on FreshBooks revenue reports and SmartSuite project trackers to forecast growth, but manual data entry leaves your dashboards outdated — integrating these apps means every invoice and payment syncs instantly and your financial visibility stays current.
Project managers
You need to track billable tasks and resource allocation the moment a client approves an estimate, but delayed handoffs stall your planning — automating both apps means every project record appears right away and your team starts work without delay.
🤝
Account managers
You answer client questions about billing status and project deliverables, but scattered records force you to check multiple systems — connecting these apps means client profiles and invoices remain aligned so you can answer inquiries immediately.
📊
Billing coordinators
You handle high invoice volumes and customer records every day, but manual entry causes costly transcription errors — with this integration, every new invoice and client record flows directly into your workspace with complete accuracy.
⚙️
Operations specialists
You depend on upstream client creation in FreshBooks to trigger internal workflows in SmartSuite, but lag times disrupt your schedules — automating both apps means every client addition triggers downstream tasks instantly.
📁
Compliance officers
You need an accurate historical trail of all financial transactions and project records, but manual logging creates missing gaps — integrating these apps means every invoice payment and project update is captured reliably without omission.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate FreshBooks + SmartSuite

Build and manage your FreshBooks + SmartSuite automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect FreshBooks + SmartSuite with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect FreshBooks to SmartSuite?
Frequently Asked Questions
You can connect FreshBooks to SmartSuite in one click using pre-built workflows or ask Integrately AI to build your automation. It takes seconds to link your accounts and start syncing invoices and project records.
Can I automatically create SmartSuite records when a FreshBooks invoice is created?
Frequently Asked Questions
Can I connect FreshBooks, SmartSuite, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for FreshBooks and SmartSuite?
Frequently Asked Questions
How does FreshBooks handle invoice data during integration?
Frequently Asked Questions
How does SmartSuite receive records from FreshBooks?
Frequently Asked Questions
Do I need coding skills to automate FreshBooks and SmartSuite?
Frequently Asked Questions
Is the FreshBooks and SmartSuite integration free?
Frequently Asked Questions
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You Can Also Connect FreshBooks or SmartSuite With 1500+ Other Apps

FreshBooks
Popular FreshBooks Integrations
Connect FreshBooks to accounting, billing, and expense tracking tools to streamline your financial operations.
SmartSuite
Popular SmartSuite Integrations
Sync SmartSuite with project management, team collaboration, and CRM tools to keep work organised across your stack.