FreshBooks + Xero Integration

Integrate FreshBooks to Xero in one click, or tell Integrately AI how you want each invoice handled. Create sales invoices, log payments, update contacts, and trigger follow-ups automatically.

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1.
  • FreshBooks
    Invoice is created in FreshBooks Instant
  • FreshBooks
    Invoice is updated in FreshBooks Instant
  • FreshBooks
    Filtered Invoice is created in FreshBooks
  • FreshBooks
    Client is created in FreshBooks Instant
  • FreshBooks
    Invoice Payment is created in FreshBooks Instant
  • FreshBooks
    Project is created in FreshBooks Instant
  • FreshBooks
    Project is updated in FreshBooks Instant
  • FreshBooks
    Estimate is created in FreshBooks Instant
  • FreshBooks
    Estimate is updated in FreshBooks Instant
  • FreshBooks
    Time Entry is created in FreshBooks Instant
  • FreshBooks
    Staff Member is created in FreshBooks
  • Xero
    Contact is created/updated in Xero
  • Xero
    Contact (supplier) in Xero
  • Xero
    Sales Invoice is created/updated in Xero
  • Xero
    Expense claim receipt is created/updated in Xero
  • Xero
    Payment is created/updated in Xero
  • Xero
    Quote is created/updated in Xero
  • Xero
    Account is created/updated in Xero
  • Xero
    Item is created/updated in Xero
  • Xero
    Purchase Order is created/updated in Xero
  • Xero
    Bill is created/updated in Xero
  • Xero
    Bank Transfer is created in Xero
  • Xero
    Bank Transaction is created/updated in Xero
  • Xero
    User is created/updated in Xero
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2.
  • FreshBooks
    Create invoice in FreshBooks
  • FreshBooks
    Send invoice in FreshBooks
  • FreshBooks
    Update invoice in FreshBooks
  • FreshBooks
    Search invoice in FreshBooks
  • FreshBooks
    Create client in FreshBooks
  • FreshBooks
    Search customer in FreshBooks
  • FreshBooks
    Update client in FreshBooks
  • FreshBooks
    Create time entry in FreshBooks
  • FreshBooks
    Add payment to invoice in FreshBooks
  • FreshBooks
    Create other income in FreshBooks
  • FreshBooks
    Get customer by id in FreshBooks
  • FreshBooks
    Create expense in FreshBooks
  • FreshBooks
    Create estimate in FreshBooks
  • FreshBooks
    Create project in FreshBooks
  • Xero
    Add attachment to invoice in Xero
  • Xero
    Create project in Xero
  • Xero
    Search item by name in Xero
  • Xero
    Get online invoice URL in Xero
  • Xero
    Create task in Xero
  • Xero
    Update invoice items in Xero
  • Xero
    Add attachment to contact in Xero
  • Xero
    Create item code in Xero
  • Xero
    Add attachment to purchase order in Xero
  • Xero
    Create sales invoice in Xero
  • Xero
    Create sales invoice for existing contact in Xero
  • Xero
    Search sales invoice in Xero
  • Xero
    Get sales invoice by id in Xero
  • Xero
    Create contact in Xero
  • Xero
    Search contact by email address in Xero
  • Xero
    Search contact by name in Xero
  • Xero
    Update contact in Xero
  • Xero
    Search contact by account number in Xero
  • Xero
    Create payment in Xero
  • Xero
    Create quote in Xero
  • Xero
    Create bill in Xero
  • Xero
    Create purchase order in Xero
  • Xero
    Add items to existing sales invoice in Xero
  • Xero
    Send sales invoice by email in Xero
  • Xero
    Search item in Xero
  • Xero
    Create bank transfer in Xero
  • Xero
    Create credit note in Xero
  • Xero
    Create bank transaction in Xero
  • Xero
    Search account in Xero

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Ready Workflows Ready Workflows for FreshBooks + Xero Integration

Create sales invoices, record invoice payments, update contacts, track expenses, and manage your books, all in just one click.

Most popular automationsmost-popular-automations
Xero + FreshBooks Integration

Create FreshBooks client for new Xero contact

In order to keep your accounting and customer records in sync, when you create a contact in Xero, this automation will automatically create a client in FreshBooks.

This way, you always have accurate information at your fingertips and don't have to worry about manual data entry. Stay organized and efficient with Xero and FreshBooks!
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Xero + FreshBooks Integration

Create FreshBooks client from new Xero account

If you have created a account in Xero, it's important to create a client in FreshBooks. This will help ensure that your accounts are properly linked and that the transactions between your two accounts are correctly recorded. Thereby helping keep all of your information in one place and making it easy to track your company's finances.
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FreshBooks + Xero Integration

Create Xero task for new FreshBooks payment

When you make a payment in FreshBooks, be sure to create a task in Xero! This will ensure that your team is aware of the payment and can update the books as needed.

Creating a task also allows you to track the progress of the payment and ensure that it is processed properly. Don't forget to include a due date so that your team knows when it is due!
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FreshBooks + Xero Integration

Create Xero task for new FreshBooks invoice

If you use FreshBooks to manage your invoice, you can also use Xero to create and manage task associated with those invoice. Creating a task in Xero will remind you of the important details related to the invoice, such as due dates and payment terms.

You can also keep all of your invoicing information in one place, making it easy to stay organized and on top of your finances.
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FreshBooks + Xero Integration

Create Xero task for new FreshBooks client

With the growth of FreshBooks, many companies are looking for ways to connect their FreshBooks account with their Customer Relationship Management (CRM) system. One way to accomplish this is to create a task in Xero every time a client is created in FreshBooks.

This can save you time when you need to keep track of what needs to be done for each customer, and will help you to continue providing top-notch service to your customers.
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  • 1of1
Got a different task in mind? Describe it

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your FreshBooks + Xero flow

Connect your payment gateways, e-commerce stores, and email tools to extend your accounting workflow across your entire tech stack. Pick a combination and activate it in one click.

FreshBooks
Xero
+
ShopifyShopify (4)
+
StripeStripe (4)
+
QuickBooks OnlineQuickBooks Online (4)
+
PayPalPayPal (4)
+
SquareSquare (4)
+
MailchimpMailchimp (4)
S
X
F
Create a Xero sales invoice for every Shopify order, and create an invoice in FreshBooks automatically
Shopify orders automatically generate sales invoices in Xero and new invoices in FreshBooks so your financial records stay aligned without manual data entry.
S
X
F
When a Shopify customer is created, create a contact in Xero and create a client in FreshBooks
New Shopify customers instantly populate as contacts in Xero and clients in FreshBooks, keeping your customer database unified across all three platforms.
S
X
F
When a Shopify order is fulfilled, update the Xero invoice and update the invoice in FreshBooks
Fulfilled Shopify orders automatically update your sales invoices in Xero and FreshBooks so your billing status always reflects delivery.
S
X
F
Use Claude to categorize every Shopify order, create a Xero sales invoice, and create a FreshBooks invoice
Claude analyzes incoming Shopify orders to categorize purchases before generating corresponding invoices in Xero and FreshBooks.

Supported triggers and actions for FreshBooks and Xero

Mix and match to build the exact automation you need

FreshBooks
FreshBooks Triggers & Actions
Instant
Invoice is created in FreshBooks
Triggers the automation when any invoice is added or modified
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Instant
Invoice is updated in FreshBooks
Triggers the automation when an invoice is updated
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Filtered Invoice is created in FreshBooks
Triggers the automation when a particular action in the workflow fails
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Instant
Client is created in FreshBooks
Triggers the automation when a new client is created
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Instant
Invoice Payment is created in FreshBooks
Triggers the automation when payment is attempted against an invoice
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Instant
Project is created in FreshBooks
Triggers the automation when a new project is created
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Instant
Project is updated in FreshBooks
Triggers the automation when a project is updated
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Instant
Estimate is created in FreshBooks
Triggers the automation when a new estimate is created
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Instant
Estimate is updated in FreshBooks
Triggers the automation when any estimate is modified
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Instant
Time Entry is created in FreshBooks
Triggers the automation when a new time entry is created
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Staff Member is created in FreshBooks
Triggers the automation when a new staff member is added
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Create invoice in FreshBooks
Generates invoices for sales transactions
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Send invoice in FreshBooks
Generates and send invoices to clients
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Update invoice in FreshBooks
Updates invoice details based on new information
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Search invoice in FreshBooks
Locates and retrieves invoices with
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Create client in FreshBooks
Generates a new client profile
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Search customer in FreshBooks
Locates and retrieves customer information
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Update client in FreshBooks
Updates client information
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Create time entry in FreshBooks
Creates a new time entry without manual input
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Add payment to invoice in FreshBooks
Adds payment details to the invoice upon receiving a payment
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Create other income in FreshBooks
Records other income
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Get customer by id in FreshBooks
Retrieves customer information based on their id
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Create expense in FreshBooks
Generates a new expense record
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Create estimate in FreshBooks
Adds a new contact to the contact list
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Create project in FreshBooks
Creates a new project
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Xero
Xero Triggers & Actions
Contact is created/updated in Xero
Triggers the automation when a contact is created or updated
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Contact (supplier) in Xero
Triggers the automation when a supplier contact is created or updated
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Sales Invoice is created/updated in Xero
Triggers the automation when a sales invoice is created or updated
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Expense claim receipt is created/updated in Xero
Triggers the automation when any expense claim receipt is created or updated
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Payment is created/updated in Xero
Triggers the automation when a payment is created or updated
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Quote is created/updated in Xero
Triggers the automation when a quote is created or updated
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Account is created/updated in Xero
Triggers the automation when an account is created or updated
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Item is created/updated in Xero
Triggers the automation when an item is created or updated
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Purchase Order is created/updated in Xero
Triggers the automation when a purchase order is created or updated
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Bill is created/updated in Xero
Triggers the automation when a new bill is created or updated
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Bank Transfer is created in Xero
Triggers the automation when a bank transfer occurs
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Bank Transaction is created/updated in Xero
Triggers the automation when a bank transaction is created or updated
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User is created/updated in Xero
Triggers the automation when a user is created or updated
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Add attachment to invoice in Xero
Attach files to generated invoices for easy reference
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Create project in Xero
Creates a new project
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Search item by name in Xero
Locates and retrieves particular item information
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Get online invoice URL in Xero
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Create task in Xero
Creates a new task
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Update invoice items in Xero
Updates the items in an invoice
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Add attachment to contact in Xero
Attach files or documents to contact profiles
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Create item code in Xero
Generates new unique item code
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Add attachment to purchase order in Xero
Uploads and attach files to purchase orders
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Create sales invoice in Xero
Generates a new sales invoice with pre-filled details
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Create sales invoice for existing contact in Xero
Generates a new sales invoice for an existing contact
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Search sales invoice in Xero
Searches for a sales invoice
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Get sales invoice by id in Xero
Retrieves a sales invoice using the unique invoice id
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Create contact in Xero
Adds a new contact to the database
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Search contact by email address in Xero
Finds and retrieves contact information using their email address
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Search contact by name in Xero
Finds information about a contact using the name
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Update contact in Xero
Updates contact information with new details
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Search contact by account number in Xero
Retrieves contact information based on the provided account number
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Create payment in Xero
Generates and process a payment transaction
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Create quote in Xero
Generates a new quote with pre-filled information
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Create bill in Xero
Generates a new bill for the customer
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Create purchase order in Xero
Generates a purchase order for approved requests
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Add items to existing sales invoice in Xero
Adds selected items to an existing sales invoice
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Send sales invoice by email in Xero
Sends a sales invoice by email
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Search item in Xero
Locates and retrieves particular item information
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Create bank transfer in Xero
Initiates a bank transfer
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Create credit note in Xero
Generates a credit note for returned items
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Create bank transaction in Xero
Generates a bank transaction
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Search account in Xero
Searches for account information
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What can you automate with FreshBooks + Xero?

Streamline your financial operations by connecting every invoice, payment, and client record between FreshBooks and Xero instantly.

What you can automate?
🔄
Sync FreshBooks invoices to Xero automatically
Create a Xero sales invoice the moment a new invoice is created in FreshBooks. Keep your financial ledgers perfectly aligned without lifting a finger.
📋
Capture every line item and detail accurately
Transfer complete line items, tax details, and notes from FreshBooks invoices straight into Xero sales invoices without missing critical data.
🔔
Alert your finance team instantly
Notify your accounting department the moment an invoice payment is created in FreshBooks or a Xero transaction updates.
🔀
Route invoices based on client or amount
Send high-value invoices to specialized Xero accounts while standard FreshBooks invoices route to your general ledger automatically.
✏️
Keep records updated across platforms
Update Xero contacts and sales invoices whenever client details or invoice fields change in FreshBooks.
🔍
Prevent duplicate contacts and records
Search existing Xero contacts before creating new ones from FreshBooks client entries to maintain clean books.
💳
Handle invoice payments and receipts
Record payments in Xero automatically as soon as an invoice payment is created in FreshBooks.
💳
Extend your billing workflow to Stripe
Create a Xero sales invoice from FreshBooks, and automatically record the payment processing details through Stripe.
And much more...

Who is FreshBooks + Xero integration for?

FreshBooks and Xero integration eliminates manual transcription between your invoicing and accounting software, streamlining financial record-keeping for every department.

Business owners
Business owners
Sales managers
Sales managers
Account managers
Account managers
Finance teams
Finance teams
Operations leads
Operations leads
Project managers
Project managers
📈
Business owners
You review monthly revenue figures across FreshBooks and Xero but your accounting records lag behind actual sales because entries are done manually, so the financial reports you base decisions on are always outdated — automating both apps means every invoice and payment syncs instantly and your numbers stay current.
Sales managers
You need to track client invoices and payments in real time to manage cash flow, but delays between FreshBooks and Xero leave you guessing about outstanding balances until it causes problems — connecting these apps means payments and invoices update instantly across platforms so you can act immediately.
🤝
Account managers
You handle client billing discussions while your finance team manages FreshBooks and Xero, leading to awkward delays when invoice statuses do not match across systems — automating both apps means client billing records stay perfectly synchronized and accurate.
💳
Finance teams
You process high volumes of invoices and payments across FreshBooks and Xero every day, but manual reconciliation creates bottlenecks and errors during peak periods — this integration means every transaction flows automatically between platforms without manual transcription.
⚙️
Operations leads
You rely on client creation and project updates in FreshBooks to initiate billing workflows in Xero, but handoffs stall when someone forgets to transfer the data — connecting these apps means client profiles and project records move seamlessly between systems.
📁
Project managers
You track project billables and time entries in FreshBooks while financial records live in Xero, resulting in frustrating gaps and discrepancies during audits — automating both apps means your project and financial history remains complete and traceable.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate FreshBooks + Xero

Build and manage your FreshBooks + Xero automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect FreshBooks + Xero with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect FreshBooks to Xero?
Frequently Asked Questions
You can connect FreshBooks to Xero in 1 click using ready workflows or ask Integrately AI to build your automation. It takes minutes to link your accounts and start syncing invoices across platforms.
Can I automatically sync FreshBooks invoices to Xero sales invoices?
Frequently Asked Questions
Can I connect FreshBooks, Xero, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for FreshBooks and Xero?
Frequently Asked Questions
How are invoice payments handled between FreshBooks and Xero?
Frequently Asked Questions
Can Xero contacts be updated when a client is created in FreshBooks?
Frequently Asked Questions
Do I need coding skills to automate FreshBooks and Xero?
Frequently Asked Questions
Is the FreshBooks and Xero integration free?
Frequently Asked Questions
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You Can Also Connect FreshBooks or Xero With 1500+ Other Apps

FreshBooks
Popular FreshBooks Integrations
Connect FreshBooks to CRMs, payment gateways, and project tools to manage your invoicing and client relationships.
Xero
Popular Xero Integrations
Sync Xero with banking, reporting, and payroll platforms to keep your financial stack working seamlessly.
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Xero Integrations arrow right
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