Invoice Ninja + Gmail Integration

Integrate Gmail to Invoice Ninja in one click, or tell Integrately AI how you want each email handled. Parse order details, create your invoices, log records in your sheets, and notify your team automatically.

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Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • Invoice Ninja
    Quote is updated in Invoice Ninja Instant
  • Invoice Ninja
    Project is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Project is updated in Invoice Ninja Instant
  • Invoice Ninja
    Project is created in Invoice Ninja Instant
  • Invoice Ninja
    Task is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Client is updated in Invoice Ninja Instant
  • Invoice Ninja
    Client is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is updated in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is sent in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Quote is sent in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Quote is approved in Invoice Ninja Instant
  • Invoice Ninja
    Quote is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Credit is created in Invoice Ninja Instant
  • Invoice Ninja
    Credit is sent in Invoice Ninja Instant
  • Invoice Ninja
    Vendor is created in Invoice Ninja Instant
  • Invoice Ninja
    Vendor is updated in Invoice Ninja Instant
  • Invoice Ninja
    Expense is created in Invoice Ninja Instant
  • Invoice Ninja
    Expense is updated in Invoice Ninja Instant
  • Invoice Ninja
    Task is created in Invoice Ninja Instant
  • Invoice Ninja
    Task is updated in Invoice Ninja Instant
  • Invoice Ninja
    Product is created in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is created in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is updated in Invoice Ninja Instant
  • Invoice Ninja
    Product is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Product is updated in Invoice Ninja Instant
  • Invoice Ninja
    Client is created in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is created in Invoice Ninja Instant
  • Invoice Ninja
    Payment is created in Invoice Ninja Instant
  • Invoice Ninja
    Quote is created in Invoice Ninja Instant
  • Gmail
    Email is received in Gmail
  • Gmail
    Label is added to email in Gmail
  • Gmail
    New email is starred in Gmail
  • Gmail
    Email matching search is received in Gmail
  • Gmail
    Thread is started in Gmail
  • Gmail
    Label is created in Gmail
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2.
  • Invoice Ninja
    Create client in Invoice Ninja
  • Invoice Ninja
    Search client in Invoice Ninja
  • Invoice Ninja
    Update client in Invoice Ninja
  • Invoice Ninja
    Create invoice in Invoice Ninja
  • Invoice Ninja
    Search invoice in Invoice Ninja
  • Invoice Ninja
    Update invoice in Invoice Ninja
  • Invoice Ninja
    Create task in Invoice Ninja
  • Invoice Ninja
    Create quote in Invoice Ninja
  • Invoice Ninja
    Search quote in Invoice Ninja
  • Invoice Ninja
    Update quote in Invoice Ninja
  • Invoice Ninja
    Create payment in Invoice Ninja
  • Gmail
    Send email in Gmail
  • Gmail
    Reply to email in Gmail
  • Gmail
    Create draft in Gmail
  • Gmail
    Create draft reply in Gmail
  • Gmail
    Delete label in Gmail
  • Gmail
    Search email in Gmail
  • Gmail
    Add label to email in Gmail
  • Gmail
    Remove label from email in Gmail
  • Gmail
    Create label in Gmail
  • Gmail
    Update label in Gmail

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Ready Workflows Ready Workflows for Gmail + Invoice Ninja Integration

Create invoices from emails, notify your team, update records, and trigger follow-ups, all in just one click.

Most popular automationsmost-popular-automations
Invoice Ninja + Gmail Integration

Send Gmail email for new Invoice Ninja client

Anytime a new client is added to your Invoice Ninja, automatically send them a email through Gmail letting them know you're excited to work with them. This is a great way to stay top of mind and build relationships with your new contacts.

Furthermore, with this Invoice Ninja - Gmail integration, you can rest assured that your new client will always receive any important information they may need, such as next steps or deadlines in a timely manner, without any extra effort on your part.

Plus, integration is a great way to save time and increase efficiency in your workflow. So why not give it a try? You might be surprised at how easy and helpful it can be!
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  • 1of1
Got a different task in mind? Describe it

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your Gmail + Invoice Ninja flow

Users often connect billing data to CRMs, spreadsheets, and messaging tools to track payments and coordinate teamwork. Pick a combination and activate it in one click.

Invoice Ninja
Gmail
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StripeStripe (8)
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HubSpotHubSpot (8)
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SlackSlack (8)
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Google SheetsGoogle Sheets (8)
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Google DriveGoogle Drive (8)
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CalendlyCalendly (8)
S
I
G
Create an Invoice Ninja invoice for every successful Stripe charge, and send a confirmation email in Gmail.
Successful Stripe charges instantly generate Invoice Ninja invoices and trigger confirmation emails in Gmail, eliminating manual billing entry.
S
I
G
Create an Invoice Ninja client when a Stripe subscription is created, and send a welcome email in Gmail.
New Stripe subscriptions automatically establish Invoice Ninja client accounts and dispatch welcome emails via Gmail.
S
I
G
When a Stripe payment fails, update the invoice status in Invoice Ninja and email the customer in Gmail.
Failed Stripe payments update Invoice Ninja invoice statuses and notify customers immediately via Gmail.
I
S
G
Create a Stripe customer for every new client in Invoice Ninja, and notify your billing team via Gmail.
New Invoice Ninja clients automatically generate Stripe customer profiles with billing team notifications sent via Gmail.
S
I
G
If a Stripe payment exceeds $500, create a priority invoice in Invoice Ninja and send an alert email in Gmail.
High-value Stripe payments trigger priority Invoice Ninja invoices and immediate management alerts via Gmail.
S
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G
When a Stripe dispute is created, update the invoice in Invoice Ninja and email support in Gmail.
Stripe disputes update Invoice Ninja invoice records and trigger support team alerts via Gmail.
S
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Use ChatGPT to analyse failed Stripe charges, update Invoice Ninja, and email the team via Gmail.
ChatGPT analyses failed Stripe charges, updates Invoice Ninja records, and briefs the team via Gmail.
S
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G
S
Turn every Stripe refund into an Invoice Ninja credit, notify the team via Gmail, and log it in Slack.
Stripe refunds automatically generate Invoice Ninja credits, trigger Gmail notifications, and post updates in Slack.

Supported triggers and actions for Invoice Ninja and Gmail

Mix and match to build the exact automation you need

Invoice Ninja
Invoice Ninja Triggers & Actions
Instant
Quote is updated in Invoice Ninja
Triggers the automation when a quote is updated
Try it โ†’
Instant
Project is deleted in Invoice Ninja
Triggers the automation when a project is deleted
Try it โ†’
Instant
Project is updated in Invoice Ninja
Triggers the automation when a project is updated
Try it โ†’
Instant
Project is created in Invoice Ninja
Triggers the automation when a project is created
Try it โ†’
Instant
Task is deleted in Invoice Ninja
Triggers the automation when a task is deleted
Try it โ†’
Instant
Client is updated in Invoice Ninja
Triggers the automation when a client is updated
Try it โ†’
Instant
Client is deleted in Invoice Ninja
Triggers the automation when a client is deleted
Try it โ†’
Instant
Invoice is updated in Invoice Ninja
Triggers the automation when an invoice is updated
Try it โ†’
Instant
Invoice is sent in Invoice Ninja
Triggers the automation when an invoice is sent
Try it โ†’
Instant
Invoice is deleted in Invoice Ninja
Triggers the automation when an invoice is deleted
Try it โ†’
Instant
Quote is sent in Invoice Ninja
Triggers the automation when a quote is sent
Try it โ†’
Instant
Purchase order is deleted in Invoice Ninja
Triggers the automation when a purchase order is deleted
Try it โ†’
Instant
Quote is approved in Invoice Ninja
Triggers the automation when a quote is approved
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Instant
Quote is deleted in Invoice Ninja
Triggers the automation when a quote is deleted
Try it โ†’
Instant
Credit is created in Invoice Ninja
Triggers the automation when a credit is created
Try it โ†’
Instant
Credit is sent in Invoice Ninja
Triggers the automation when a credit is sent
Try it โ†’
Instant
Vendor is created in Invoice Ninja
Triggers the automation when a vendor is created
Try it โ†’
Instant
Vendor is updated in Invoice Ninja
Triggers the automation when a vendor is updated
Try it โ†’
Instant
Expense is created in Invoice Ninja
Triggers the automation when an expense is created
Try it โ†’
Instant
Expense is updated in Invoice Ninja
Triggers the automation when an expense is updated
Try it โ†’
Instant
Task is created in Invoice Ninja
Triggers the automation when a task is created
Try it โ†’
Instant
Task is updated in Invoice Ninja
Triggers the automation when a task is updated
Try it โ†’
Instant
Product is created in Invoice Ninja
Triggers the automation when a product is created
Try it โ†’
Instant
Purchase order is created in Invoice Ninja
Triggers the automation when a purchase order is created
Try it โ†’
Instant
Purchase order is updated in Invoice Ninja
Triggers the automation when a purchase order is updated
Try it โ†’
Instant
Product is deleted in Invoice Ninja
Triggers the automation when a product is deleted
Try it โ†’
Instant
Product is updated in Invoice Ninja
Triggers the automation when a product is updated
Try it โ†’
Instant
Client is created in Invoice Ninja
Triggers the automation when a new client is created
Try it โ†’
Instant
Invoice is created in Invoice Ninja
Triggers the automation when any invoice is added or modified
Try it โ†’
Instant
Payment is created in Invoice Ninja
Triggers the automation when a new payment is created
Try it โ†’
Instant
Quote is created in Invoice Ninja
Triggers the automation when a new quote is created
Try it โ†’
Create client in Invoice Ninja
Generates a new client profile
Try it โ†’
Search client in Invoice Ninja
Searches for a client
Try it โ†’
Update client in Invoice Ninja
Updates client information
Try it โ†’
Create invoice in Invoice Ninja
Generates invoices for sales transactions
Try it โ†’
Search invoice in Invoice Ninja
Locates and retrieves invoices with
Try it โ†’
Update invoice in Invoice Ninja
Updates invoice details based on new information
Try it โ†’
Create task in Invoice Ninja
Creates a new task
Try it โ†’
Create quote in Invoice Ninja
Generates a new quote with pre-filled information
Try it โ†’
Search quote in Invoice Ninja
Searches for a quote
Try it โ†’
Update quote in Invoice Ninja
Updates the existing quote with new information
Try it โ†’
Create payment in Invoice Ninja
Generates and process a payment transaction
Try it โ†’
Gmail
Gmail Triggers & Actions
Email is received in Gmail
Triggers the automation when an email is received
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Label is added to email in Gmail
Triggers the automation when any email is labelled
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New email is starred in Gmail
Triggers the automation when any email is starred
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Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
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Thread is started in Gmail
Triggers the automation when a new thread is created
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Label is created in Gmail
Triggers the automation when a new label is created
Try it โ†’
Send email in Gmail
Sends an email to a recipient
Try it โ†’
Reply to email in Gmail
Replies to an email
Try it โ†’
Create draft in Gmail
Adds a new contact to the contact list
Try it โ†’
Create draft reply in Gmail
Adds a new contact to the contact list
Try it โ†’
Delete label in Gmail
Removes a particular label from the selected item
Try it โ†’
Search email in Gmail
Scan email inbox for keywords or sender
Try it โ†’
Add label to email in Gmail
Categorize and organize emails by adding labels based on criteria
Try it โ†’
Remove label from email in Gmail
Removes a label from an email
Try it โ†’
Create label in Gmail
Generates a new label
Try it โ†’
Update label in Gmail
Modify the label information
Try it โ†’

What can you automate with Gmail + Invoice Ninja?

Turn email correspondence and payment milestones into automated invoices, client records, and team notifications across your financial workflow.

What you can automate?
๐Ÿงพ
Create invoices automatically from incoming emails
Generate Invoice Ninja invoices the moment a new email arrives in Gmail. Eliminate manual data entry and speed up your billing cycle.
๐Ÿ“‹
Capture every submitted field from client messages
Map custom details from Gmail emails into Invoice Ninja client fields and line items instead of generic text blocks.
๐Ÿ””
Alert your billing team instantly on payment events
Notify your finance department the second an Invoice Ninja invoice is sent or a payment is created.
๐Ÿ”€
Route quotes based on specific email content
Create different Invoice Ninja quotes or tasks depending on keywords found in incoming Gmail messages.
๐Ÿ”„
Keep invoice statuses updated as emails arrive
Modify existing Invoice Ninja records automatically when follow-up responses are received in Gmail.
๐Ÿ‘ค
Create or update clients without duplicates
Search existing Invoice Ninja records before creating new clients from incoming Gmail correspondence.
๐Ÿ’ฐ
Handle payment milestones and invoice updates
Trigger automated follow-ups and record updates when Invoice Ninja payments or quote approvals occur.
โšก
Extend your billing flow to Slack and spreadsheets
Push Invoice Ninja invoices and Gmail notifications straight into Slack channels or Google Sheets rows.
And much more...

Who is Gmail + Invoice Ninja integration for?

Freelancers, accountants, and business owners streamline their billing workflows by connecting Gmail and Invoice Ninja to eliminate manual data entry and payment delays.

Financial controllers
Financial controllers
Customer success managers
Customer success managers
Account directors
Account directors
Billing specialists
Billing specialists
Sales account executives
Sales account executives
Finance administrators
Finance administrators
๐Ÿ“ˆ
Financial controllers
You're reviewing monthly revenue reports across multiple systems, but your billing records only update when someone manually reconciles emails, so the financial metrics you're reporting against are always delayed โ€” this integration means every invoice and payment syncs instantly and your figures stay accurate.
โšก
Customer success managers
You need to act fast when client billing questions arrive, but you find out about payment issues too late because inbox messages sit unmonitored โ€” automating both apps means every billing inquiry triggers immediate client updates and your team responds without delay.
๐Ÿค
Account directors
You answer to external clients who want to see progress and billing clarity, but tracking project invoices manually leaves gaps in your client communications โ€” connecting these apps means every quote and payment status update reflects immediately for all stakeholders.
๐Ÿ“Š
Billing specialists
The volume of client emails and invoice creation requests is too high for anyone to keep up by hand, leading to missed charges and errors โ€” integrating these apps means every incoming request generates structured invoices automatically without manual data entry.
๐Ÿ”„
Sales account executives
You own the client onboarding step and depend on someone upstream to hand over invoice details, causing bottlenecks in deal progression โ€” this integration means every signed agreement in your inbox instantly creates client records and invoices.
๐Ÿ—‚๏ธ
Finance administrators
You need a reliable audit history of all billing communications, but you keep finding gaps where emails and invoice records drifted apart โ€” automating both apps means every email and invoice is permanently linked and fully accounted for.
Our team

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Tell us what type of automation you want to make?

Why choose Integrately to automate Invoice Ninja + Gmail

Build and manage your Invoice Ninja + Gmail automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Invoice Ninja + Gmail with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting โ€” just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
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2
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3
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Frequently Asked Questions

How do I connect Gmail to Invoice Ninja?
Frequently Asked Questions
You can connect Gmail to Invoice Ninja in 1-click using ready templates or ask Integrately AI to build your custom workflow. It connects your inbox with billing tools alongside Stripe, HubSpot, and Slack effortlessly.
Can I create Invoice Ninja invoices automatically when emails arrive in Gmail?
Frequently Asked Questions
Can I connect Gmail, Invoice Ninja, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Gmail and Invoice Ninja?
Frequently Asked Questions
How do Gmail email triggers work with billing data?
Frequently Asked Questions
Can Invoice Ninja triggers update my email workflows?
Frequently Asked Questions
Can I automate this workflow without any coding experience?
Frequently Asked Questions
Is the Gmail and Invoice Ninja integration free?
Frequently Asked Questions
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You Can Also Connect Gmail or Invoice Ninja With 1500+ Other Apps

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Invoice Ninja
Popular Invoice Ninja Integrations
Sync Invoice Ninja with project management, accounting, and reporting tools to keep your financial data working across your stack.