When Record is updated in SmartSuite > Check any condition > Send Email in Gmail
SmartSuite + Gmail Integration
Gmail + SmartSuite Integration
Integrate Gmail to SmartSuite in one click, or tell Integrately AI how you want each email handled. Create records, log threads, update statuses, and notify your team automatically.
Free forever.Use premium features free for 14 days.1.
Email is received in Gmail- Label is added to email in Gmail
- New email is starred in Gmail
- Email matching search is received in Gmail
- Thread is started in Gmail
- Label is created in Gmail
Record is created in SmartSuite- Record is updated in SmartSuite
2.
- Send email in Gmail
- Reply to email in Gmail
- Create draft in Gmail
- Create draft reply in Gmail
- Delete label in Gmail
- Search email in Gmail
- Add label to email in Gmail
- Remove label from email in Gmail
- Create label in Gmail
- Update label in Gmail
- Search record in SmartSuite
- Create record in SmartSuite
- Update record in SmartSuite
- Find Multiple Records (As Line Items) in SmartSuite
Trusted by experts at...
Ready Workflows for Gmail + SmartSuite Integration
Capture messages, create records, update statuses, alert your team, and send follow-ups, all in just one click.
Most popular automations
When Record is updated in SmartSuite > Check any condition > Create draft in Gmail
SmartSuite + Gmail Integration
When Record is updated in SmartSuite > Check any condition > Create draft reply in Gmail
SmartSuite + Gmail Integration
When Record is updated in SmartSuite > Check any condition > Reply to email in Gmail
SmartSuite + Gmail Integration
Create SmartSuite row for new email received in Gmail
Gmail + SmartSuite Integration
Send Gmail email for new SmartSuite row
Automatically sending a Gmail email whenever a new SmartSuite row is created helps to ensure that you never miss an important update. Using this SmartSuite - Gmail integration, you can be confident that you will always be kept in the loop.
Furthermore, it saves you the hassle of manually checking for new updates. As a result, automatically sending a Gmail email for every new SmartSuite row is an essential way to stay on top of your work.
See moreFurthermore, it saves you the hassle of manually checking for new updates. As a result, automatically sending a Gmail email for every new SmartSuite row is an essential way to stay on top of your work.
Send Gmail email for updated SmartSuite row
SmartSuite + Gmail Integration
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Connect more apps to your Gmail + SmartSuite flow
Sync your emails and records with messaging, scheduling, forms, and CRM tools to keep your entire team aligned. Pick a combination and activate it in one click.
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Slack (8)
Slack (8) +
Google Drive (8)
Google Drive (8) +
Calendly (8)
Calendly (8) +
Typeform (8)
Typeform (8) +
HubSpot (8)
HubSpot (8) +
Stripe (8)
Stripe (8) G
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Create a SmartSuite record from every incoming Gmail email, and notify your team in Slack
Incoming Gmail emails appear as SmartSuite records within seconds and your team hears about it in Slack, so nothing slips through the cracks.
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When a SmartSuite record is created, send an email in Gmail, and alert your support channel in Slack
New SmartSuite records trigger automated Gmail emails while alerting your support channel in Slack for instant team awareness.
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When a SmartSuite record is updated, reply to the email in Gmail, and post the update in Slack
Updated SmartSuite records trigger automated email replies in Gmail and post status updates directly to your Slack channel.
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Create a Gmail draft for every new SmartSuite record, and confirm it in Slack
New SmartSuite records generate ready-to-review Gmail drafts while notifying your team in Slack for fast approval workflows.
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If a Gmail email matching search is received, create a SmartSuite record and alert your sales channel in Slack
Targeted Gmail searches automatically create SmartSuite records and notify your sales team in Slack when priority messages arrive.
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When a SmartSuite record is updated, remove the label from the email in Gmail, and post the move in Slack
SmartSuite record updates clear corresponding email labels in Gmail and announce the progression in your Slack channel.
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Use Claude to summarize every new Gmail email, create a SmartSuite record with the summary, and post the brief in Slack
Claude summarizes incoming Gmail emails, saves structured SmartSuite records, and posts actionable briefs in Slack automatically.
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Create a SmartSuite record from every incoming Gmail email, create a contact in HubSpot, and announce it in Slack
Incoming Gmail emails generate SmartSuite records and HubSpot contacts while notifying your sales channel in Slack.
Supported triggers and actions for Gmail and SmartSuite
Mix and match to build the exact automation you need
Gmail Triggers & Actions
Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
Try it → What can you automate with Gmail + SmartSuite?
Streamline your communication and project tracking workflows with ready-made automations.
📥
Turn every incoming Gmail email into a SmartSuite record automatically
Capture incoming customer communications the moment they arrive. Every email received in Gmail instantly creates a structured record in SmartSuite without manual data entry.
📋
Capture every submitted email field and metadata detail
Map sender names, timestamps, subject lines, and email bodies directly into separate SmartSuite fields instead of copying text by hand. Your workspace becomes a reliable source for review.
🔔
Tell the right team member as soon as a message arrives
Dispatch automated email notifications in Gmail or trigger downstream alerts whenever a new SmartSuite record is created or updated, ensuring rapid response times.
🔀
Route records based on submitted email criteria
Apply conditional logic to direct incoming messages to different SmartSuite workflows based on sender domain, keywords, or priority tags.
🔄
Keep your SmartSuite records up to date as threads evolve
Automatically update existing SmartSuite records whenever a reply is sent or a label changes in Gmail, keeping your project tracker perfectly synchronized.
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Search and update instead of creating duplicate records
Check existing SmartSuite records before logging new entries, ensuring that ongoing email threads update existing database items cleanly.
🏷️
Manage email labels and statuses seamlessly
Add, remove, or update Gmail labels automatically based on record status changes in SmartSuite, keeping your inbox and database aligned.
🔌
Extend your workflow to Slack and other essential tools
Connect your Gmail and SmartSuite core flow with Slack, Google Drive, or HubSpot to build multi-step pipelines that power your entire team.
And much more...
Who is Gmail + SmartSuite integration for?
Operations teams, project managers, and support leads rely on this integration to eliminate manual data entry and keep records synchronized.
Operations Managers
Customer Support Leads
Account Managers
Sales Development Representatives
Project Coordinators
Operations Analysts
📈
Operations Managers
You're tracking incoming client requests across multiple communication threads but your database only updates when someone manually logs details, so the record counts you're reviewing are always hours behind — with this integration, every new email lands in SmartSuite instantly and your data stays current.
⚡
Customer Support Leads
You need to act fast on incoming client emails, and you find out too late when messages sit unread in crowded inboxes — this integration means every support ticket creates a structured record immediately so your team can respond without delay.
🤝
Account Managers
You answer to external clients who want to see real-time project progress while your internal records remain scattered across separate tools — connecting these apps means every email thread and task update syncs automatically to show accurate status reports.
📊
Sales Development Representatives
The volume of incoming lead emails is too high for anyone to keep up by hand, resulting in missed follow-ups and lost pipeline opportunities — automating both apps means every prospect message is captured and logged into your workspace without manual copying.
🔄
Project Coordinators
You own the project execution stage and depend on team members upstream to hand over client briefs, which often get lost in email chains — this integration means every project kickoff email instantly generates the required tracking record in your workspace.
🗂️
Operations Analysts
You need a reliable history of all client communications and keep finding gaps in your project logs caused by manual oversight — automating both apps means every message and record is captured accurately without missing a single entry.
Did you know?
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate Gmail + SmartSuite
Build and manage your Gmail + SmartSuite automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Gmail + SmartSuite with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
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Frequently Asked Questions
How do I connect Gmail to SmartSuite?
You can connect Gmail to SmartSuite in one click using pre-built automations or by asking Integrately AI to set up the workflow for you. You can also integrate apps like Slack, Google Drive, and HubSpot with 1,500+ other integrations available.
Can I automatically create a SmartSuite record from every incoming Gmail email?
Can I connect Gmail, SmartSuite, and Slack?
What is a good Zapier alternative for Gmail and SmartSuite?
How does Gmail trigger automations in SmartSuite?
How are SmartSuite records updated from Gmail emails?
Do I need coding skills to automate Gmail and SmartSuite?
Is the Gmail and SmartSuite integration free?
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