Add-ons that make Gmail powerful
Get the most out of add-ons that make Gmail powerful. Increase functionality and boost your productivity.
Gmail + Smart Task Integration
Integrate Gmail to Smart Task in one click, or tell Integrately AI how you want each email handled. Track conversations, create tasks, assign projects, and keep your team aligned automatically.
Free forever.Use premium features free for 14 days.1.
Email is received in Gmail- Label is added to email in Gmail
- New email is starred in Gmail
- Email matching search is received in Gmail
- Thread is started in Gmail
- Label is created in Gmail
Contact is created in Smart Task Instant
2.
- Send email in Gmail
- Reply to email in Gmail
- Create draft in Gmail
- Create draft reply in Gmail
- Delete label in Gmail
- Search email in Gmail
- Add label to email in Gmail
- Remove label from email in Gmail
- Create label in Gmail
- Update label in Gmail
- Create task in Smart Task
- Subscribe Webhook in Smart Task
- Search Tag in Smart Task
- Search Project in Smart Task
- Search User in Smart Task
Trusted by experts at...
Ready Workflows for Gmail + Smart Task Integration
Turn emails into tasks, assign projects, track team progress, and streamline collaboration, all in just one click.
Sorry, we don’t have a ready workflow for this combination yet.
Create your workflow with Integrately AI.Simply describe what you want to automate, and Integrately AI will build it for you.
Connect more apps to your Gmail + Smart Task flow
Teams often need to notify colleagues, schedule follow-ups, and update project boards once emails turn into tasks. Pick a combination and activate it in one click.
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Google Calendar (3)
Google Calendar (3) +
Slack (3)
Slack (3) +
Asana (3)
Asana (3) +
Google Drive (3)
Google Drive (3) +
Zoom (3)
Zoom (3) +
Typeform (3)
Typeform (3) G
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Create a Smart Task task from every new Gmail email, and schedule an event in Google Calendar
New emails in Gmail instantly generate Smart Task tasks and schedule calendar events, keeping your schedule and project board perfectly synchronized.
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When a Gmail thread starts, create a Smart Task task and add a calendar reminder in Google Calendar
Every new Gmail thread triggers a Smart Task task and adds a calendar reminder in Google Calendar to keep your timeline on track.
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If an email is starred in Gmail, update the Smart Task task and schedule a Google Calendar review
Starred Gmail messages update your Smart Task board and schedule a review session in Google Calendar automatically.
Supported triggers and actions for Gmail and Smart Task
Mix and match to build the exact automation you need
What can you automate with Gmail + Smart Task?
Turn incoming emails into actionable tasks, sync project details, and keep your entire team aligned without manual data entry.
⚡
Turn every incoming email into a Smart Task task
Capture every message received in Gmail and automatically create a corresponding task in Smart Task. Eliminate manual copying and ensure no request is ever missed.
📋
Capture complete email details and metadata
Extract sender details, subject lines, and email bodies directly into Smart Task fields. Every piece of information submitted in your email lands precisely where your team needs it.
🔔
Notify your team the moment a task is created
Alert specific team members immediately when a new email triggers a Smart Task task. Keep communication flowing without switching between your inbox and project board.
🔀
Route tasks based on specific email keywords
Set conditions based on email content or labels to direct tasks to different Smart Task projects or assign them to specific team members automatically.
🔄
Keep project boards updated as emails change
Update existing Smart Task entries when new replies or starred messages arrive in Gmail. Your task list reflects the latest conversation state in real time.
➕
Prevent duplicates by updating existing records
Check existing Smart Task entries before creating new ones, updating active projects with fresh email data instead of cluttering your workspace with duplicates.
✅
Manage tasks through completion and follow-ups
Trigger actions when email threads are resolved or labelled, moving Smart Task items across stages or archiving completed work automatically.
🔌
Extend your workflow to Slack or Google Drive
Connect Gmail and Smart Task with Slack to broadcast task notifications to channels, or save email attachments directly into Google Drive folders seamlessly.
And much more...
Who is Gmail + Smart Task integration for?
Project managers, team leads, support agents, marketers, sales reps, and operations teams who need to turn incoming emails into actionable tasks without manual copy-pasting.
Marketing teams
Customer support leads
Account managers
Sales coordinators
Operations managers
Project controllers
📈
Marketing teams
You track campaign feedback and client requests through email, but project boards only update when someone manually types them in, so your progress metrics are always lagging behind — this integration means every received email instantly updates Smart Task and your workflow stays current.
🎧
Customer support leads
Support escalations arrive in your inbox constantly, but tasks are often created too late for the team to respond promptly, causing missed SLAs — with this integration, every incoming email creates a Smart Task task immediately and your team acts without delay.
🤝
Account managers
Clients email project updates daily, but keeping the internal team board synchronized manually leads to awkward gaps during status calls — automating both apps means every email thread automatically drives task creation so client tracking is always accurate.
📊
Sales coordinators
Inquiries flood your inbox faster than anyone can copy them into tracking tools, leading to forgotten leads and lost deals — this integration means every new email is captured as a Smart Task task right away, keeping your pipeline full.
⚙️
Operations managers
You rely on colleagues emailing project details before you can assign team deliverables, causing costly bottlenecks in execution — connecting these apps means every email triggers an immediate Smart Task task so you can start working instantly.
📑
Project controllers
Important project approvals arrive via email, but manual record-keeping leaves messy gaps in your audit history — with this integration, every received email maps cleanly into Smart Task for a complete and reliable project trail.
Did you know?
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate Gmail + Smart Task
Build and manage your Gmail + Smart Task automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Gmail + Smart Task with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
1
Select Automation
2
Connect Accounts
3
Automation is ready
Connect Gmail + Smart Task Now 
In Just 1 Click!
Price Comparison with Popular Alternatives
Popular Alternative
😐
750 Tasks
in $19.99
Integrately
😍
2,000 Tasks
in $19.99
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Highest Rated Integration Platform on G2
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Connect Gmail + Smart Task Now
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Frequently Asked Questions
How do I connect Gmail to Smart Task?
You can connect Gmail to Smart Task in 1-click using ready workflows on Integrately. Choose from templates connecting Google Calendar, Slack, Asana, and 1,500+ other apps, or use Integrately AI to build custom automations.
Can I automatically create tasks in Smart Task when receiving emails in Gmail?
Can I connect Gmail, Smart Task, and Slack?
What is a good Zapier alternative for Gmail and Smart Task?
How do Gmail email triggers work with Smart Task integrations?
How do Smart Task contact events trigger actions in Gmail?
Can I set up Gmail and Smart Task automations without coding?
Is the Gmail and Smart Task integration free?
Didn't find the answer you were looking for?
No worries — just send us a message and we’ll get back to you as soon as possible.
Want to automate something else in your workflow?
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