Gmail + Toggl Integration

Integrate Gmail to Toggl in one click, or tell Integrately AI how you want each email handled. Log time entries, update project tasks, alert your team, and track billable hours automatically.

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1.
  • Gmail
    Email is received in Gmail
  • Gmail
    Label is added to email in Gmail
  • Gmail
    New email is starred in Gmail
  • Gmail
    Email matching search is received in Gmail
  • Gmail
    Thread is started in Gmail
  • Gmail
    Label is created in Gmail
  • Toggl
    Time entry started in Toggl
  • Toggl
    Time entry is created in Toggl Instant
  • Toggl
    Time entry is updated in Toggl Instant
  • Toggl
    Task is created in Toggl Instant
  • Toggl
    Project is created in Toggl Instant
  • Toggl
    Client is created in Toggl Instant
  • Toggl
    Tag is created in Toggl Instant
  • Toggl
    Workspace is created in Toggl
Arrow Right
2.
  • Gmail
    Send email in Gmail
  • Gmail
    Reply to email in Gmail
  • Gmail
    Create draft in Gmail
  • Gmail
    Delete label in Gmail
  • Gmail
    Create draft reply in Gmail
  • Gmail
    Search email in Gmail
  • Gmail
    Add label to email in Gmail
  • Gmail
    Remove label from email in Gmail
  • Gmail
    Create label in Gmail
  • Gmail
    Update label in Gmail
  • Toggl
    Get project by ID in Toggl
  • Toggl
    Create tag in Toggl
  • Toggl
    Update client in Toggl
  • Toggl
    Create client in Toggl
  • Toggl
    Create task in Toggl
  • Toggl
    Create project in Toggl
  • Toggl
    Create time entry in Toggl
  • Toggl
    Stop time entry in Toggl
  • Toggl
    Search project by name in Toggl

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Ready Workflows Ready Workflows for Gmail + Toggl Integration

Log time entries, update project tasks, notify your team, and sync client records, all in just one click.

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Connect more apps to your Gmail + Toggl flow

Connect your time tracking and inbox with calendar events, tasks, messages, and files to keep your entire stack aligned. Pick a combination and activate it in one click.

Gmail
Toggl
+
Google CalendarGoogle Calendar (4)
+
AsanaAsana (4)
+
SlackSlack (4)
+
Google DriveGoogle Drive (4)
+
QuickBooks OnlineQuickBooks Online (4)
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NotionNotion (4)
G
T
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Add an event in Google Calendar whenever an email is received in Gmail and create a time entry in Toggl
Emails arrive in Gmail and immediately create both a Google Calendar event and a Toggl time entry without manual tracking.
T
G
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Update your Google Calendar event and send a reply in Gmail when a Toggl time entry is created
New Toggl time entries update your Google Calendar schedule and send a confirmation email in Gmail automatically.
G
T
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If a Gmail email matching search is received, create a Toggl project and schedule a Google Calendar meeting
Specific email searches trigger new Toggl projects and Google Calendar meetings so client work starts immediately.
T
G
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When a Toggl task is created, search email in Gmail and add a Google Calendar reminder
New Toggl tasks search your Gmail inbox and add matching Google Calendar reminders for follow-up work.

Supported triggers and actions for Gmail and Toggl

Mix and match to build the exact automation you need

Gmail
Gmail Triggers & Actions
Email is received in Gmail
Triggers the automation when an email is received
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Label is added to email in Gmail
Triggers the automation when any email is labelled
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New email is starred in Gmail
Triggers the automation when any email is starred
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Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
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Thread is started in Gmail
Triggers the automation when a new thread is created
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Label is created in Gmail
Triggers the automation when a new label is created
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Send email in Gmail
Sends an email to a recipient
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Reply to email in Gmail
Replies to an email
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Create draft in Gmail
Adds a new contact to the contact list
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Delete label in Gmail
Removes a particular label from the selected item
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Create draft reply in Gmail
Adds a new contact to the contact list
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Search email in Gmail
Scan email inbox for keywords or sender
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Add label to email in Gmail
Categorize and organize emails by adding labels based on criteria
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Remove label from email in Gmail
Removes a label from an email
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Create label in Gmail
Generates a new label
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Update label in Gmail
Modify the label information
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Toggl
Toggl Triggers & Actions
Time entry started in Toggl
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Instant
Time entry is created in Toggl
Triggers the automation when a new time entry is created
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Instant
Time entry is updated in Toggl
Triggers the automation when a time entry is updated
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Instant
Task is created in Toggl
Triggers the automation when a new task is created
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Instant
Project is created in Toggl
Triggers the automation when a new project is created
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Instant
Client is created in Toggl
Triggers the automation when a new client is created
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Instant
Tag is created in Toggl
Triggers the automation when a tag is added
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Workspace is created in Toggl
Triggers the automation when a new workspace is created
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Get project by ID in Toggl
Retrieves project information using the project id
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Create tag in Toggl
Generates a new tag
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Update client in Toggl
Updates client information
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Create client in Toggl
Generates a new client profile
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Create task in Toggl
Creates a new task
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Create project in Toggl
Creates a new project
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Create time entry in Toggl
Creates a new time entry without manual input
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Stop time entry in Toggl
Stops a time entry
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Search project by name in Toggl
Searches for a project using its name
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What can you automate with Gmail + Toggl?

Streamline your time tracking, client communication, and project administration with powerful automated workflows.

What you can automate?
⏱️
Log time entries from incoming Gmail messages
Automatically create a Toggl time entry the moment an email is received in Gmail. Capture billable hours instantly without switching between your inbox and time tracker.
📋
Capture every submitted field and project detail
Map email subjects, sender details, and timestamps into Toggl project descriptions and task fields. Your time tracker receives complete context for every logged session.
🔔
Notify your team as soon as work begins
Send instant notifications or confirmation emails whenever a new time entry or project is created. Keep stakeholders informed without manual status updates.
🔀
Route workflows based on submitted email criteria
Trigger different Toggl actions depending on specific search criteria or labels in your Gmail messages. Direct client work to the correct project automatically.
🔄
Keep project records up to date as tasks change
Automatically update existing Toggl time entries and projects when email threads receive new replies or updates. Keep your billing data current in real time.
🔍
Search and update existing records without duplicates
Look up existing clients and projects in Toggl before creating new entries based on incoming Gmail messages. Prevent redundant records and keep your workspace organized.
🎯
Handle project completion and status changes
Stop time entries, update project statuses, or archive completed tasks when final client sign-off emails are received in Gmail. Automate your entire project lifecycle.
💬
Extend your workflow to team collaboration apps
Connect Gmail and Toggl with Slack to announce new billable sessions and project kickoffs in your team channel the moment an email arrives.
And much more...

Who is Gmail + Toggl integration for?

Consultants, project managers, and finance teams eliminate manual logging and keep billable hours perfectly synchronized between email and time tracking tools.

Finance managers and accountants
Finance managers and accountants
Busy project managers
Busy project managers
Freelancers and consultants
Freelancers and consultants
Operations coordinators
Operations coordinators
Account executives
Account executives
Operations auditors
Operations auditors
📈
Finance managers and accountants
You report on billable hours and decide revenue strategy from weekly time sheets, but the records are always missing hours logged across scattered email threads, so the financial summaries you review are always incomplete — with this integration, every time entry and project record stays synchronized automatically so your reports are always accurate.
Busy project managers
You need to act fast on client requests and assign tasks immediately, but important instructions get buried in your Gmail inbox before anyone starts tracking time, so project delays are discovered far too late — automating both apps means incoming client emails instantly trigger billable time entries and project tasks so work begins without delay.
💼
Freelancers and consultants
You answer to external clients who want clear proof of progress and billable hours, but compiling time sheets from email records takes hours of manual formatting every week, so your billing cycles are constantly delayed — connecting these apps means every client message and time log updates your records instantly for transparent reporting.
📊
Operations coordinators
The volume of client inquiries and active tasks is simply too high for anyone to keep up by hand, leading to missed time entries and forgotten follow-ups across your team, so billable revenue slips through the cracks — this integration means every email and project update flows into your time tracking system instantly without manual intervention.
🤝
Account executives
You own client onboarding and depend on initial email agreements to set up billable projects and assign tracking codes, but handoffs between inbox and project tools are frequently dropped, so billable hours go untracked during launch week — with this integration, every confirmed email immediately initializes your tracking and project workflows.
🗂️
Operations auditors
You need a reliable history of client communications and billable sessions for compliance reviews, but manual logging leaves frustrating gaps and missing timestamps in your records, so audits become stressful exercises — automating both apps means every email event and time entry is logged securely with complete historical accuracy.
Our team

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Tell us what type of automation you want to make?

Why choose Integrately to automate Gmail + Toggl

Build and manage your Gmail + Toggl automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Gmail + Toggl with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect Gmail to Toggl?
Frequently Asked Questions
You can connect Gmail to Toggl in one click using pre-built workflows on Integrately, or use Integrately AI to set up custom automations with apps like Slack, Asana, and Google Calendar.
Can I automatically create Toggl time entries from incoming Gmail messages?
Frequently Asked Questions
Can I connect Gmail, Toggl, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Gmail and Toggl?
Frequently Asked Questions
How does Gmail trigger automated time tracking in Toggl?
Frequently Asked Questions
Can Toggl project updates send email notifications in Gmail?
Frequently Asked Questions
Do I need coding skills to automate Gmail and Toggl?
Frequently Asked Questions
Is the Gmail and Toggl integration free?
Frequently Asked Questions
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Want to automate something else in your workflow?

You Can Also Connect Gmail or Toggl With 1500+ Other Apps

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Sync Toggl with project management, invoicing, and reporting tools to keep billable hours working across your stack.
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