Integrate Gmail to Toggl in one click, or tell Integrately AI how you want each email handled. Log time entries, update project tasks, alert your team, and track billable hours automatically.
Got a different automation in mind? Describe it and let Integrately AI build it for you.
Connect more apps to your Gmail + Toggl flow
Connect your time tracking and inbox with calendar events, tasks, messages, and files to keep your entire stack aligned. Pick a combination and activate it in one click.
+
Google Calendar (4)
+
Asana (4)
+
Slack (4)
+
Google Drive (4)
+
QuickBooks Online (4)
+
Notion (4)
G
T
G
Add an event in Google Calendar whenever an email is received in Gmail and create a time entry in Toggl
Emails arrive in Gmail and immediately create both a Google Calendar event and a Toggl time entry without manual tracking.
T
G
G
Update your Google Calendar event and send a reply in Gmail when a Toggl time entry is created
New Toggl time entries update your Google Calendar schedule and send a confirmation email in Gmail automatically.
G
T
G
If a Gmail email matching search is received, create a Toggl project and schedule a Google Calendar meeting
Specific email searches trigger new Toggl projects and Google Calendar meetings so client work starts immediately.
T
G
G
When a Toggl task is created, search email in Gmail and add a Google Calendar reminder
New Toggl tasks search your Gmail inbox and add matching Google Calendar reminders for follow-up work.
G
T
A
Create an Asana task when an email is received in Gmail and start a time entry in Toggl
Incoming Gmail messages create Asana tasks and start Toggl time entries so execution begins without delay.
T
G
A
When a Toggl project is created, create a draft in Gmail and set up tasks in Asana
New Toggl projects automatically generate Gmail drafts and organize project tasks in Asana.
G
T
A
If a Gmail email matching search is received, create a Toggl task and update the Asana board
Automatically create a Toggl time entry the moment an email is received in Gmail. Capture billable hours instantly without switching between your inbox and time tracker.
📋
Capture every submitted field and project detail
Map email subjects, sender details, and timestamps into Toggl project descriptions and task fields. Your time tracker receives complete context for every logged session.
🔔
Notify your team as soon as work begins
Send instant notifications or confirmation emails whenever a new time entry or project is created. Keep stakeholders informed without manual status updates.
🔀
Route workflows based on submitted email criteria
Trigger different Toggl actions depending on specific search criteria or labels in your Gmail messages. Direct client work to the correct project automatically.
🔄
Keep project records up to date as tasks change
Automatically update existing Toggl time entries and projects when email threads receive new replies or updates. Keep your billing data current in real time.
🔍
Search and update existing records without duplicates
Look up existing clients and projects in Toggl before creating new entries based on incoming Gmail messages. Prevent redundant records and keep your workspace organized.
🎯
Handle project completion and status changes
Stop time entries, update project statuses, or archive completed tasks when final client sign-off emails are received in Gmail. Automate your entire project lifecycle.
💬
Extend your workflow to team collaboration apps
Connect Gmail and Toggl with Slack to announce new billable sessions and project kickoffs in your team channel the moment an email arrives.
And much more...
Who is Gmail + Toggl integration for?
Consultants, project managers, and finance teams eliminate manual logging and keep billable hours perfectly synchronized between email and time tracking tools.
Finance managers and accountants
Busy project managers
Freelancers and consultants
Operations coordinators
Account executives
Operations auditors
📈
Finance managers and accountants
You report on billable hours and decide revenue strategy from weekly time sheets, but the records are always missing hours logged across scattered email threads, so the financial summaries you review are always incomplete — with this integration, every time entry and project record stays synchronized automatically so your reports are always accurate.
⚡
Busy project managers
You need to act fast on client requests and assign tasks immediately, but important instructions get buried in your Gmail inbox before anyone starts tracking time, so project delays are discovered far too late — automating both apps means incoming client emails instantly trigger billable time entries and project tasks so work begins without delay.
💼
Freelancers and consultants
You answer to external clients who want clear proof of progress and billable hours, but compiling time sheets from email records takes hours of manual formatting every week, so your billing cycles are constantly delayed — connecting these apps means every client message and time log updates your records instantly for transparent reporting.
📊
Operations coordinators
The volume of client inquiries and active tasks is simply too high for anyone to keep up by hand, leading to missed time entries and forgotten follow-ups across your team, so billable revenue slips through the cracks — this integration means every email and project update flows into your time tracking system instantly without manual intervention.
🤝
Account executives
You own client onboarding and depend on initial email agreements to set up billable projects and assign tracking codes, but handoffs between inbox and project tools are frequently dropped, so billable hours go untracked during launch week — with this integration, every confirmed email immediately initializes your tracking and project workflows.
🗂️
Operations auditors
You need a reliable history of client communications and billable sessions for compliance reviews, but manual logging leaves frustrating gaps and missing timestamps in your records, so audits become stressful exercises — automating both apps means every email event and time entry is logged securely with complete historical accuracy.
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate Gmail + Toggl
Build and manage your Gmail + Toggl automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Gmail + Toggl with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
You can connect Gmail to Toggl in one click using pre-built workflows on Integrately, or use Integrately AI to set up custom automations with apps like Slack, Asana, and Google Calendar.
Can I automatically create Toggl time entries from incoming Gmail messages?
You can create Toggl time entries automatically whenever a new email is received in Gmail. Choose a ready automation to start syncing your inbox and time tracking instantly.
Can I connect Gmail, Toggl, and Slack?
You can connect Gmail, Toggl, and Slack in a single multi-step workflow. Incoming emails create time entries in Toggl and instantly notify your team on Slack, alongside 1,500+ other apps.
What is a good Zapier alternative for Gmail and Toggl?
Most alternatives charge more and require complex setup, but Integrately offers 1-click Gmail and Toggl automation with 24/5 live chat support and 20 million+ ready templates.
How does Gmail trigger automated time tracking in Toggl?
When an email is received in Gmail, Integrately triggers a corresponding action in Toggl to create a new time entry. There is a ready template available for this exact setup.
Can Toggl project updates send email notifications in Gmail?
You can send confirmation emails in Gmail whenever a new time entry or project is created in Toggl. Start from the ready automation template to enable this flow.
Do I need coding skills to automate Gmail and Toggl?
You do not need any coding experience to connect Gmail and Toggl. Use 1-click templates or describe your desired workflow to Integrately AI for instant setup.
Is the Gmail and Toggl integration free?
You can get started with a free forever plan on Integrately to connect Gmail and Toggl using ready automation templates and live support.
Didn't find the answer you were looking for?
No worries — just send us a message and we’ll get back to you as soon as possible.
Want to automate something else in your workflow?
You Can Also Connect Gmail or Toggl With 1500+ Other Apps
Popular Gmail Integrations
Connect Gmail with CRM, marketing, and support tools to streamline inbox management and customer follow-ups.