Wild Apricot + Gmail Integration

Integrate Gmail to Wild Apricot in one click, or tell Integrately AI how you want each contact handled. Create contacts, send welcome emails, update member records, and log details automatically.

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1.
  • Wild Apricot
    Membership is lapsed in Wild Apricot Instant
  • Wild Apricot
    Membership is created in Wild Apricot Instant
  • Wild Apricot
    Contact is created in Wild Apricot
  • Wild Apricot
    Event registration is created in Wild Apricot
  • Wild Apricot
    Payment is created or updated in Wild Apricot
  • Wild Apricot
    Invoice is created in Wild Apricot
  • Wild Apricot
    Audit log item is created in Wild Apricot
  • Wild Apricot
    Refund is Created or updated in Wild Apricot
  • Gmail
    Email is received in Gmail
  • Gmail
    Label is added to email in Gmail
  • Gmail
    New email is starred in Gmail
  • Gmail
    Email matching search is received in Gmail
  • Gmail
    Thread is started in Gmail
  • Gmail
    Label is created in Gmail
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2.
  • Wild Apricot
    Get membership by ID in Wild Apricot
  • Wild Apricot
    Create contact in Wild Apricot
  • Wild Apricot
    Search contact in Wild Apricot
  • Wild Apricot
    Update contact in Wild Apricot
  • Wild Apricot
    Delete contact in Wild Apricot
  • Wild Apricot
    Create event in Wild Apricot
  • Wild Apricot
    Clone event in Wild Apricot
  • Wild Apricot
    Create event registration in Wild Apricot
  • Wild Apricot
    Create event registration type in Wild Apricot
  • Wild Apricot
    Check-in event attendee in Wild Apricot
  • Wild Apricot
    Create invoice in Wild Apricot
  • Gmail
    Send email in Gmail
  • Gmail
    Reply to email in Gmail
  • Gmail
    Create draft in Gmail
  • Gmail
    Create draft reply in Gmail
  • Gmail
    Delete label in Gmail
  • Gmail
    Search email in Gmail
  • Gmail
    Add label to email in Gmail
  • Gmail
    Remove label from email in Gmail
  • Gmail
    Create label in Gmail
  • Gmail
    Update label in Gmail

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Ready Workflows Ready Workflows for Gmail + Wild Apricot Integration

Capture contacts, send emails, organise memberships, alert your team, and log invoices, all in just one click.

Most popular automationmost-popular-automations
Wild Apricot + Gmail Integration

Send Gmail email for new Wild Apricot contact

Anytime a new contact is added to your Wild Apricot, automatically send them a email through Gmail letting them know you're excited to work with them. This is a great way to stay top of mind and build relationships with your new contacts.

Furthermore, with this Wild Apricot - Gmail integration, you can rest assured that your new contact will always receive any important information they may need, such as next steps or deadlines in a timely manner, without any extra effort on your part.

Plus, integration is a great way to save time and increase efficiency in your workflow. So why not give it a try? You might be surprised at how easy and helpful it can be!
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Got a different task in mind? Describe it

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your Gmail + Wild Apricot flow

Connect customer data, marketing campaigns, and financial records as soon as your core automation finishes. Pick a combination and activate it in one click.

Wild Apricot
Gmail
+
StripeStripe (4)
+
MailchimpMailchimp (4)
+
QuickBooks OnlineQuickBooks Online (4)
+
Google CalendarGoogle Calendar (4)
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ZoomZoom (4)
+
SlackSlack (4)
W
S
G
Create a Stripe customer when a contact is created in Wild Apricot, and send a confirmation email in Gmail.
New Wild Apricot contacts generate a Stripe customer record instantly and trigger a confirmation email in Gmail, keeping billing and member data aligned without manual setup.
W
S
G
When a payment is created or updated in Wild Apricot, create a Stripe invoice and notify the member in Gmail.
Wild Apricot payment updates immediately generate a Stripe invoice and dispatch a notification via Gmail, eliminating delayed billing notices.
S
W
G
If a Stripe payment succeeds, create a contact in Wild Apricot and send a welcome message in Gmail.
Successful Stripe payments automatically create a Wild Apricot contact and trigger a welcome email in Gmail, streamlining new member onboarding.
S
W
G
Use Claude to evaluate Stripe refund requests, update the refund in Wild Apricot, and notify the team in Gmail.
Claude evaluates incoming Stripe refunds before Wild Apricot records are updated and an internal alert is sent through Gmail.

Supported triggers and actions for Wild Apricot and Gmail

Mix and match to build the exact automation you need

Wild Apricot
Wild Apricot Triggers & Actions
Instant
Membership is lapsed in Wild Apricot
Activates when a member's subscription expires
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Instant
Membership is created in Wild Apricot
Triggers the automation when a membership is created
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Contact is created in Wild Apricot
Triggers the automation when a new contact is created
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Event registration is created in Wild Apricot
Triggers the automation when someone registers for any event
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Payment is created or updated in Wild Apricot
Triggers the automation when a payment is created or updated
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Invoice is created in Wild Apricot
Triggers the automation when any invoice is added or modified
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Audit log item is created in Wild Apricot
Triggers the automation when a new record is added to the audit log
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Refund is Created or updated in Wild Apricot
Triggers the automation when a refund is created or updated
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Get membership by ID in Wild Apricot
Retrieves membership details using a unique identifier
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Create contact in Wild Apricot
Adds a new contact to the database
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Search contact in Wild Apricot
Finds and retrieves contact information
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Update contact in Wild Apricot
Updates contact information with new details
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Delete contact in Wild Apricot
Removes a contact from the address book
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Create event in Wild Apricot
Adds a new contact to the contact list
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Clone event in Wild Apricot
Creates a duplicate of an existing board with all settings and elements
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Create event registration in Wild Apricot
Registers a participant for an event
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Create event registration type in Wild Apricot
Defines a new type of event registration
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Check-in event attendee in Wild Apricot
Check-in the attendee to a event
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Create invoice in Wild Apricot
Generates invoices for sales transactions
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Gmail
Gmail Triggers & Actions
Email is received in Gmail
Triggers the automation when an email is received
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Label is added to email in Gmail
Triggers the automation when any email is labelled
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New email is starred in Gmail
Triggers the automation when any email is starred
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Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
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Thread is started in Gmail
Triggers the automation when a new thread is created
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Label is created in Gmail
Triggers the automation when a new label is created
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Send email in Gmail
Sends an email to a recipient
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Reply to email in Gmail
Replies to an email
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Create draft in Gmail
Adds a new contact to the contact list
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Create draft reply in Gmail
Adds a new contact to the contact list
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Delete label in Gmail
Removes a particular label from the selected item
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Search email in Gmail
Scan email inbox for keywords or sender
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Add label to email in Gmail
Categorize and organize emails by adding labels based on criteria
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Remove label from email in Gmail
Removes a label from an email
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Create label in Gmail
Generates a new label
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Update label in Gmail
Modify the label information
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What can you automate with Gmail + Wild Apricot?

Streamline member communications, automate database updates, and keep your entire team aligned without writing code.

What you can automate?
🔄
Sync member data between Gmail and Wild Apricot
Create Wild Apricot contacts automatically whenever a new email or inquiry arrives in Gmail, keeping your membership database accurate and complete.
📋
Capture every submitted field and contact detail
Map all available contact information and form responses into separate database fields instead of basic name and email entries, making your records more useful for follow-up.
🔔
Alert the right team member instantly
Send instant notifications via email or messaging apps the moment a new membership is created or an event registration is completed, ensuring rapid response times.
🔀
Route actions based on specific membership fields
Perform different actions depending on membership tiers, payment statuses, or specific form selections submitted by your contacts.
🔄
Keep member records up to date as changes happen
Update contact details, event attendance, and subscription statuses across your platforms automatically whenever modifications occur.
➕
Add or update records instead of creating duplicates
Search existing database entries before adding new information to prevent duplicate profiles and maintain clean member records.
💳
Handle later status changes like lapses and refunds
Automate follow-up tasks and record updates when memberships lapse, invoices are paid, or refunds are processed.
🔌
Extend your workflow to trusted third-party apps
Connect Stripe, Slack, or Mailchimp to your core Gmail and Wild Apricot flow to build comprehensive multi-step automations.
And much more...

Who is Gmail + Wild Apricot integration for?

Connecting Gmail and Wild Apricot helps membership coordinators, finance teams, and community managers eliminate manual data entry and keep member communications synchronised.

Membership analysts
Membership analysts
Customer support leads
Customer support leads
Operations directors
Operations directors
Community managers
Community managers
Billing specialists
Billing specialists
Compliance officers
Compliance officers
📈
Membership analysts
You review registration reports every week but your contact database only updates when someone manually exports records, so the member counts you're tracking against are always a few hours behind — this integration means every new contact lands in your database instantly and your data stays current.
⚡
Customer support leads
You manage member inquiries in Gmail but need to verify account statuses in Wild Apricot before replying, so urgent questions sit unanswered while you switch tabs — automating both apps means every email matches your member records instantly and response times drop.
📊
Operations directors
You report on member acquisition metrics to stakeholders who want real-time progress updates, but manual data transfers leave gaps in your reporting history — connecting these apps means every registration and payment update flows seamlessly into your workflow without manual errors.
🚀
Community managers
The volume of event registrations and email inquiries is too high for anyone to keep up with by hand, leading to missed follow-ups and unassigned tasks — with this integration, every new submission triggers instant actions across your connected tools automatically.
🤝
Billing specialists
You own the invoicing step and depend on membership coordinators to hand over new subscriber details, causing costly delays in billing cycles — automating both apps means payment records and invoices update the moment a contact is created.
🔍
Compliance officers
You need a reliable history of all member communications and audit logs, but manual copy-pasting keeps leaving audit gaps in your records — connecting these apps means every email and membership event is logged accurately and permanently.
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Why choose Integrately to automate Wild Apricot + Gmail

Build and manage your Wild Apricot + Gmail automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Wild Apricot + Gmail with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
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How Integrately Works?

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Frequently Asked Questions

How do I connect Gmail to Wild Apricot?
Frequently Asked Questions
You can connect Gmail to Wild Apricot in 1 click using ready templates or ask Integrately AI to build the automation. It takes seconds to link your accounts alongside tools like Slack, Stripe, and Mailchimp without any coding required.
Can I automatically create a Wild Apricot contact when an email is received in Gmail?
Frequently Asked Questions
Can I connect Gmail, Wild Apricot, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Gmail and Wild Apricot?
Frequently Asked Questions
How does Gmail handle incoming emails and labels in these automations?
Frequently Asked Questions
How does Wild Apricot manage contacts and event registrations in these flows?
Frequently Asked Questions
Can I automate Gmail and Wild Apricot without coding skills?
Frequently Asked Questions
Is the Gmail and Wild Apricot integration free?
Frequently Asked Questions
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You Can Also Connect Gmail or Wild Apricot With 1500+ Other Apps

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Wild Apricot
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Sync Wild Apricot with accounting, event management, and reporting tools to keep membership data working across your stack.
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