Gravity Forms + Wild Apricot Integration
Integrate Gravity Forms to Wild Apricot in one click, or tell Integrately AI how you want each submission handled. Create contacts, register event attendees, update member databases, and sync payments automatically.
Free forever.Use premium features free for 14 days.1.
Form is submitted in Gravity Forms
Membership is lapsed in Wild Apricot Instant- Membership is created in Wild Apricot Instant
- Contact is created in Wild Apricot
- Event registration is created in Wild Apricot
- Payment is created or updated in Wild Apricot
- Invoice is created in Wild Apricot
- Audit log item is created in Wild Apricot
- Refund is Created or updated in Wild Apricot
2.
- Update entry in Gravity Forms
- Create entry in Gravity Forms
- Submit form in Gravity Forms
- Get form submission by ID in Gravity Forms
- Get membership by ID in Wild Apricot
- Create contact in Wild Apricot
- Search contact in Wild Apricot
- Update contact in Wild Apricot
- Delete contact in Wild Apricot
- Create event in Wild Apricot
- Clone event in Wild Apricot
- Create event registration in Wild Apricot
- Create event registration type in Wild Apricot
- Check-in event attendee in Wild Apricot
- Create invoice in Wild Apricot
Trusted by experts at...
Ready Workflows for Gravity Forms + Wild Apricot Integration
Capture form submissions, create contacts, register event attendees, update databases, and send follow-ups, all in just one click.
Sorry, we don’t have a ready workflow for this combination yet.
Create your workflow with Integrately AI.Simply describe what you want to automate, and Integrately AI will build it for you.
Connect more apps to your Gravity Forms + Wild Apricot flow
Send submission data to email marketing lists, schedule confirmation meetings, process payments, and notify your team instantly. Pick a combination and activate it in one click.
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Mailchimp (5)
Mailchimp (5) +
Google Calendar (4)
Google Calendar (4) +
Stripe (4)
Stripe (4) +
Zoom (4)
Zoom (4) +
Slack (4)
Slack (4) +
QuickBooks Online (4)
QuickBooks Online (4) G
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Add every Gravity Forms submission to Wild Apricot, and add the subscriber to your Mailchimp audience.
New form submissions create a Wild Apricot contact and add a subscriber in Mailchimp instantly, so your marketing lists stay synchronized.
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When a Wild Apricot membership is created, update the Gravity Forms entry and update the subscriber in Mailchimp.
New member sign-ups update your Gravity Forms entry and update the subscriber status in Mailchimp without manual data entry.
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When a payment is processed in Wild Apricot, submit a Gravity Forms entry and add the paying subscriber in Mailchimp.
Processed payments create a Gravity Forms entry and add the paying customer as a subscriber in Mailchimp automatically.
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If a Gravity Forms submission is received, create a Wild Apricot contact and send a targeted email campaign in Mailchimp.
Form submissions create a Wild Apricot contact and trigger a targeted email campaign in Mailchimp for immediate outreach.
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Use ChatGPT to summarise every Gravity Forms submission before creating a Wild Apricot contact and adding a Mailchimp subscriber.
ChatGPT summarises incoming form data, creating a clean Wild Apricot contact and Mailchimp subscriber record.
Supported triggers and actions for Gravity Forms and Wild Apricot
Mix and match to build the exact automation you need
Gravity Forms Triggers & Actions
Wild Apricot Triggers & Actions
Instant
Membership is created in Wild Apricot
Triggers the automation when a membership is created
Try it → Event registration is created in Wild Apricot
Triggers the automation when someone registers for any event
Try it → Payment is created or updated in Wild Apricot
Triggers the automation when a payment is created or updated
Try it → Invoice is created in Wild Apricot
Triggers the automation when any invoice is added or modified
Try it → Audit log item is created in Wild Apricot
Triggers the automation when a new record is added to the audit log
Try it → Refund is Created or updated in Wild Apricot
Triggers the automation when a refund is created or updated
Try it → What can you automate with Gravity Forms + Wild Apricot?
Streamline your membership workflows by connecting your website forms directly to your database, events, and billing systems.
🔄
Sync form submissions to your member database
Automatically create a new Wild Apricot contact the moment someone submits a form in Gravity Forms. Eliminate manual data entry and keep your membership records perfectly up to date.
📋
Capture every submitted form field
Map all custom form fields from your WordPress site into specific Wild Apricot profile attributes. Ensure no important member detail or preference is left behind.
🔔
Notify team members instantly
Send immediate alerts to your staff or Slack channels whenever a new member registers or submits a form. Keep your team informed and ready to take action.
🔀
Route submissions based on form answers
Apply conditional logic to direct different membership tiers or event types to specific workflows. Ensure each submission is handled according to your precise business rules.
⚡
Keep member records continuously updated
Automatically update existing Wild Apricot contacts whenever members modify their details through subsequent Gravity Forms submissions. Maintain pristine data hygiene across your platform.
🔍
Prevent duplicate records automatically
Search for existing contacts before creating new entries in Wild Apricot. Update matching profiles instead of cluttering your database with duplicate accounts.
💳
Handle payment and invoice updates
Trigger workflows based on payment creations, updates, or invoice generation in Wild Apricot. Keep your billing records and form entries fully synchronized.
🌐
Extend your flow with powerful apps
Connect Mailchimp, Slack, Stripe, or Google Calendar to your core Gravity Forms and Wild Apricot integration. Build multi-step pipelines that span your entire tech stack.
And much more...
Who is Gravity Forms + Wild Apricot integration for?
Membership coordinators, event planners, and web administrators streamline data entry and keep member databases perfectly aligned across both platforms without manual work.
Membership directors
Event coordinators
Finance managers
Community managers
Web administrators
Operations leads
📈
Membership directors
You're reviewing renewal rates and trying to track sign-ups, but your membership roster only updates when someone manually exports form data, so your database counts are always a few hours behind — with this integration, every new submission lands in Wild Apricot instantly and your member data stays current.
⚡
Event coordinators
You're managing participant sign-ups from website forms, but your event lists miss attendees when registration data isn't transferred right away, leaving participants waiting for confirmation — with this integration, every form submission creates a Wild Apricot registration instantly and your event rosters stay accurate.
📊
Finance managers
You're reconciling incoming payments and invoices, but manual data entry between your website forms and accounting software leads to discrepancies in financial reporting — with this integration, every payment and invoice update flows seamlessly between apps and your financial records remain error-free.
👥
Community managers
You're welcoming new members and answering inquiries, but delayed data syncs mean you find out about registrations a day late and miss timely welcome opportunities — with this integration, every new member contact appears in your database instantly and your community engagement begins right away.
🛠️
Web administrators
You're maintaining WordPress site forms and backend databases, but spending hours troubleshooting failed data transfers and fixing duplicate records by hand — with this integration, every submission routes directly to your member database and your administrative overhead is completely removed.
📋
Operations leads
You're overseeing organizational workflows and data hygiene, but scattered form submissions and disconnected membership records create gaps in your historical logs — with this integration, every record is captured reliably and your organizational database maintains a complete history.
Did you know?
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate Gravity Forms + Wild Apricot
Build and manage your Gravity Forms + Wild Apricot automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Gravity Forms + Wild Apricot with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
1
Select Automation
2
Connect Accounts
3
Automation is ready
Connect Gravity Forms + Wild Apricot Now 
In Just 1 Click!
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Frequently Asked Questions
How do I connect Gravity Forms to Wild Apricot?
You can connect Gravity Forms to Wild Apricot in 1 click using ready templates on Integrately. Link your accounts, select a trigger like form submission, and let Integrately AI build your workflow instantly.
Can I automatically create Wild Apricot contacts from Gravity Forms submissions?
Can I connect Gravity Forms, Wild Apricot, and Slack?
What is a good Zapier alternative for Gravity Forms and Wild Apricot?
How does Gravity Forms handle entry data during automation?
Can Wild Apricot trigger updates when memberships change?
Do I need coding skills to automate Gravity Forms and Wild Apricot?
Is the Gravity Forms and Wild Apricot integration free?
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