Quickbooks Online + Insightly Integration

Integrate Insightly to Quickbooks Online in one click, or tell Integrately AI how you want each contact handled. Create matching customers, generate invoices, track expenses, and sync your financial records automatically.

Free foreverFree forever.
Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • Quickbooks Online
    Employee is updated in Quickbooks Online
  • Quickbooks Online
    Credit memo is created in Quickbooks Online
  • Quickbooks Online
    Account is updated in Quickbooks Online
  • Quickbooks Online
    Account is created in Quickbooks Online
  • Quickbooks Online
    Incoming account is created in Quickbooks Online
  • Quickbooks Online
    Customer is created in Quickbooks Online
  • Quickbooks Online
    Customer is updated in Quickbooks Online
  • Quickbooks Online
    Invoice is created in Quickbooks Online
  • Quickbooks Online
    Payment is created in Quickbooks Online
  • Quickbooks Online
    Sales receipt is created in Quickbooks Online
  • Quickbooks Online
    Estimate is created in Quickbooks Online
  • Quickbooks Online
    Estimate is created or updated in Quickbooks Online
  • Quickbooks Online
    Bill is created in Quickbooks Online
  • Quickbooks Online
    Employee is created in Quickbooks Online
  • Quickbooks Online
    Item is created in Quickbooks Online
  • Quickbooks Online
    Expense is created in Quickbooks Online
  • Quickbooks Online
    Time activity is created in Quickbooks Online
  • Quickbooks Online
    Tax code is created in Quickbooks Online
  • Quickbooks Online
    Vendor is created in Quickbooks Online
  • Quickbooks Online
    Asset account is created in Quickbooks Online
  • Insightly
    Task is created in Insightly
  • Insightly
    Lead is created in Insightly
  • Insightly
    Lead is updated in Insightly
  • Insightly
    Organisation is added in Insightly
  • Insightly
    Organisation is updated in Insightly
  • Insightly
    Contact is updated in Insightly
  • Insightly
    Contact is created in Insightly
  • Insightly
    Opportunity is created in Insightly
  • Insightly
    Project is created in Insightly
  • Insightly
    Opportunity is updated in Insightly
Arrow Right
2.
  • Quickbooks Online
    Search product/service by FullyQualifiedName in Quickbooks Online
  • Quickbooks Online
    Get estimate pdf by id in Quickbooks Online
  • Quickbooks Online
    Delete invoice in Quickbooks Online
  • Quickbooks Online
    Update invoice in Quickbooks Online
  • Quickbooks Online
    Search invoice by Invoice number in Quickbooks Online
  • Quickbooks Online
    Create journal entry in Quickbooks Online
  • Quickbooks Online
    Create invoice in Quickbooks Online
  • Quickbooks Online
    Create customer in Quickbooks Online
  • Quickbooks Online
    Search customer by name in Quickbooks Online
  • Quickbooks Online
    Update customer in Quickbooks Online
  • Quickbooks Online
    Get estimate pdf by id(deprecated) in Quickbooks Online
  • Quickbooks Online
    Create sales receipt in Quickbooks Online
  • Quickbooks Online
    Send sales receipt in Quickbooks Online
  • Quickbooks Online
    Create estimate in Quickbooks Online
  • Quickbooks Online
    Find estimate in Quickbooks Online
  • Quickbooks Online
    Search customer by email in Quickbooks Online
  • Quickbooks Online
    Get invoice pdf in Quickbooks Online
  • Quickbooks Online
    Get invoice by id in Quickbooks Online
  • Quickbooks Online
    Search payment method by name in Quickbooks Online
  • Quickbooks Online
    Create credit memo in Quickbooks Online
  • Quickbooks Online
    Search term by name in Quickbooks Online
  • Quickbooks Online
    Search class by name in Quickbooks Online
  • Quickbooks Online
    Search active tax code by name in Quickbooks Online
  • Quickbooks Online
    Create time activity in Quickbooks Online
  • Quickbooks Online
    Create payment in Quickbooks Online
  • Quickbooks Online
    Search product/service in Quickbooks Online
  • Quickbooks Online
    Create product/service in Quickbooks Online
  • Quickbooks Online
    Search multiple items in Quickbooks Online
  • Quickbooks Online
    Create purchase order in Quickbooks Online
  • Quickbooks Online
    Create bill in Quickbooks Online
  • Quickbooks Online
    Get customer by id in Quickbooks Online
  • Quickbooks Online
    Get tax rate by id in Quickbooks Online
  • Quickbooks Online
    Search vendor in Quickbooks Online
  • Quickbooks Online
    Create vendor in Quickbooks Online
  • Quickbooks Online
    Find account by name in Quickbooks Online
  • Quickbooks Online
    Create refund receipt in Quickbooks Online
  • Quickbooks Online
    Create expense in Quickbooks Online
  • Quickbooks Online
    Update product/service in Quickbooks Online
  • Insightly
    Update opportunity in Insightly
  • Insightly
    Get opportunity by ID in Insightly
  • Insightly
    Get organization by ID in Insightly
  • Insightly
    Get task by ID in Insightly
  • Insightly
    Update Contact in Insightly
  • Insightly
    Update task in Insightly
  • Insightly
    Create contact in Insightly
  • Insightly
    Search contact in Insightly
  • Insightly
    Create opportunity in Insightly
  • Insightly
    Create lead in Insightly
  • Insightly
    Search lead in Insightly
  • Insightly
    Create task in Insightly
  • Insightly
    Search user in Insightly
  • Insightly
    Create organisation in Insightly
  • Insightly
    Search organisation in Insightly
  • Insightly
    Create project in Insightly
  • Insightly
    Search project in Insightly
  • Insightly
    Get contact by id in Insightly
  • Insightly
    Search opportunity in Insightly
  • Insightly
    Delete opportunity in Insightly
  • Insightly
    Link objects in Insightly
  • Insightly
    Get project by ID in Insightly
  • Insightly
    Update project in Insightly
  • Insightly
    Delete project in Insightly

Trusted by experts at...

indeed-logoIntuit-logonvidia-logosalesforce-logottc-logoWalmart-logoaccenture-logoadobe-logoatlassian-logocisco-logodeloitte-logohp-logo
indeed-logoIntuit-logonvidia-logosalesforce-logottc-logoWalmart-logoaccenture-logoadobe-logoatlassian-logocisco-logodeloitte-logohp-logo

Ready Workflows Ready Workflows for Insightly + Quickbooks Online Integration

Capture new contacts, create customer records, generate invoices, keep financial accounts updated, and alert your finance team, all in just one click.

Most popular automationsmost-popular-automations
Quickbooks Online + Insightly Integration

Create Insightly task for new Quickbooks Online payment

When you make a payment in Quickbooks Online, be sure to create a task in Insightly! This will ensure that your team is aware of the payment and can update the books as needed.

Creating a task also allows you to track the progress of the payment and ensure that it is processed properly. Don't forget to include a due date so that your team knows when it is due!
See more
Quickbooks Online + Insightly Integration

Create Insightly contact from new Quickbooks Online customer

If you're an ecommerce business owner who uses Quickbooks Online to power your online store, you'll be happy to know that when a new contact is created in Insightly, this automation will automatically create a customer in Quickbooks Online.

This means that you can keep track of all your customers and their orders in one place, making it easy to manage your business.
See more
Insightly + Quickbooks Online Integration

Create Quickbooks Online customer for new Insightly contact

Creating a new Quickbooks Online customer for every new Insightly contact is a great way to keep your databases in sync. This way, you can be sure that your customers' information is accurate and up to date, and that you're able to track their purchase history.

Additionally, this Insightly - Quickbooks Online integration can help you to better understand your customers' needs and preferences, and to target your marketing efforts more effectively. By keeping your Quickbooks Online and Insightly systems in sync, you can provide a better experience for your customers and thereby improve your business's bottom line.
See more
Insightly + Quickbooks Online Integration

Create Quickbooks Online customer from new Insightly organisation

If you have created a organisation in Insightly, it's important to create a customer in Quickbooks Online. This will help ensure that your accounts are properly linked and that the transactions between your two accounts are correctly recorded. Thereby helping keep all of your information in one place and making it easy to track your company's finances.
See more
Quickbooks Online + Insightly Integration

Create Insightly organisation from new Quickbooks Online invoice

If you're a small business owner who uses Quickbooks Online to manage your finances, you may be wondering if there's a way to automatically create a organisation profile in Insightly whenever an invoice is created.

Thankfully, there is! Just setup this automation to stay organized and streamlined with Insightly and Quickbooks Online!
See more
Quickbooks Online + Insightly Integration

Create Insightly task for new Quickbooks Online invoice

If you use Quickbooks Online to manage your invoice, you can also use Insightly to create and manage task associated with those invoice. Creating a task in Insightly will remind you of the important details related to the invoice, such as due dates and payment terms.

You can also keep all of your invoicing information in one place, making it easy to stay organized and on top of your finances.
See more
Quickbooks Online + Insightly Integration

Create Insightly task for new Quickbooks Online order

If you use Quickbooks Online as your bookkeeping software, there's an easy way to create task in Insightly. With the help of this automation, whenever you create a new order in Quickbooks Online, a task will automatically be created in Insightly for that order.

This is a great way to keep track of your orders and make sure that all the necessary steps are taken to fulfill them. Having task associated with each order makes it easy to keep track of what still needs to be done and prevents any steps from falling through the cracks.

Start taking advantage of the automatic task creation!
See more
  • 1of3
Got a different task in mind? Describe it

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your Insightly + Quickbooks Online flow

Send customer data to billing platforms, message your finance team on chat, and keep your sheets updated with every transaction. Pick a combination and activate it in one click.

Quickbooks Online
Insightly
+
SalesforceSalesforce (5)
+
HubspotHubspot (5)
+
StripeStripe (4)
+
MailchimpMailchimp (4)
+
SlackSlack (4)
+
Google SheetsGoogle Sheets (4)
I
S
Q
Create a Salesforce lead when a contact is created in Insightly, and create a customer in Quickbooks Online
New Insightly contacts instantly appear as Salesforce leads and Quickbooks Online customers, eliminating manual data entry.
I
S
Q
When an opportunity is created in Insightly, update Salesforce and create an estimate in Quickbooks Online
Keep sales and accounting aligned by updating Salesforce and generating Quickbooks Online estimates simultaneously.
Q
S
I
Create a task in Salesforce when an invoice is created in Quickbooks Online, and update Insightly
Ensure your sales team follows up on new invoices by automatically opening Salesforce tasks and updating Insightly.
Q
S
I
If a customer is created in Quickbooks Online, search Salesforce and create a task in Insightly
Match new Quickbooks Online customers with Salesforce records and organize follow-ups in Insightly automatically.
I
S
Q
Use ChatGPT to analyze new Insightly contacts, create a Salesforce lead, and create a Quickbooks Online customer
AI analyzes Insightly contact data before creating corresponding records in Salesforce and Quickbooks Online.

Supported triggers and actions for Quickbooks Online and Insightly

Mix and match to build the exact automation you need

Quickbooks Online
Quickbooks Online Triggers & Actions
Employee is updated in Quickbooks Online
Triggers the automation when an employee is updated
Try it →
Credit memo is created in Quickbooks Online
Triggers when a credit memo is created
Try it →
Account is updated in Quickbooks Online
Triggers the automation when an account is updated
Try it →
Account is created in Quickbooks Online
Triggers the automation when a new account is created
Try it →
Incoming account is created in Quickbooks Online
Triggers the automation when a new account is created
Try it →
Customer is created in Quickbooks Online
Triggers the automation when a new customer is created
Try it →
Customer is updated in Quickbooks Online
Triggers the automation when customer details are updated
Try it →
Invoice is created in Quickbooks Online
Triggers the automation when any invoice is added or modified
Try it →
Payment is created in Quickbooks Online
Triggers the automation when a new payment is created
Try it →
Sales receipt is created in Quickbooks Online
Triggers the automation when a sales receipt is created
Try it →
Estimate is created in Quickbooks Online
Triggers the automation when a new estimate is created
Try it →
Estimate is created or updated in Quickbooks Online
Triggers the automation when any estimate is created or updated
Try it →
Bill is created in Quickbooks Online
Triggers the automation when a new bill is created
Try it →
Employee is created in Quickbooks Online
Triggers the automation when an engagement action is created or modified
Try it →
Item is created in Quickbooks Online
Triggers the automation when a new item is created
Try it →
Expense is created in Quickbooks Online
Triggers the automation when a new expense is added
Try it →
Time activity is created in Quickbooks Online
Triggers the automation when a time activity is created
Try it →
Tax code is created in Quickbooks Online
Triggers the automation when a tax code is created
Try it →
Vendor is created in Quickbooks Online
Triggers the automation when a new vendor is created
Try it →
Asset account is created in Quickbooks Online
Triggers the automation when a new asset account is created
Try it →
Search product/service by FullyQualifiedName in Quickbooks Online
Locates and retrieves particular item information
Try it →
Get estimate pdf by id in Quickbooks Online
Retrieves a pdf estimate file by its id
Try it →
Delete invoice in Quickbooks Online
Removes an invoice from the system
Try it →
Update invoice in Quickbooks Online
Modifies an existing invoice with new information
Try it →
Search invoice by Invoice number in Quickbooks Online
Retrieves an invoice by searching with the invoice number
Try it →
Create journal entry in Quickbooks Online
Generates a new journal entry
Try it →
Create invoice in Quickbooks Online
Generates invoices for sales transactions
Try it →
Create customer in Quickbooks Online
Adds a new customer to the database
Try it →
Search customer by name in Quickbooks Online
Searches for a customer based on their name
Try it →
Update customer in Quickbooks Online
Updates a customer's information
Try it →
Get estimate pdf by id(deprecated) in Quickbooks Online
Retrieves a pdf estimate file by its id
Try it →
Create sales receipt in Quickbooks Online
Generates and send sales receipts to customers
Try it →
Send sales receipt in Quickbooks Online
Sends a sales receipt
Try it →
Create estimate in Quickbooks Online
Adds a new contact to the contact list
Try it →
Find estimate in Quickbooks Online
Retrieves estimated values based on particular criteria
Try it →
Search customer by email in Quickbooks Online
Searches for a customer by their email address
Try it →
Get invoice pdf in Quickbooks Online
Retrieves and download an invoice in pdf format
Try it →
Get invoice by id in Quickbooks Online
Retrieves a invoice using its id
Try it →
Search payment method by name in Quickbooks Online
Searches for a payment method by name
Try it →
Create credit memo in Quickbooks Online
Generates a new credit memo for a customer
Try it →
Search term by name in Quickbooks Online
Searches for a term by name
Try it →
Search class by name in Quickbooks Online
Searches for a class by its name
Try it →
Search active tax code by name in Quickbooks Online
Searches for an active tax code by its name
Try it →
Create time activity in Quickbooks Online
Creates a new time activity
Try it →
Create payment in Quickbooks Online
Generates and process a payment transaction
Try it →
Search product/service in Quickbooks Online
Locates and retrieves particular item information
Try it →
Create product/service in Quickbooks Online
Generates and launch new product or service offerings
Try it →
Search multiple items in Quickbooks Online
Searches for multiple items
Try it →
Create purchase order in Quickbooks Online
Generates a purchase order for approved requests
Try it →
Create bill in Quickbooks Online
Generates a new bill for the customer
Try it →
Get customer by id in Quickbooks Online
Retrieves customer information based on their id
Try it →
Get tax rate by id in Quickbooks Online
Retrieves tax rate information based on a id
Try it →
Search vendor in Quickbooks Online
Searches for a vendor
Try it →
Create vendor in Quickbooks Online
Adds a new vendor
Try it →
Find account by name in Quickbooks Online
Locates and retrieves account information using the account's name
Try it →
Create refund receipt in Quickbooks Online
Creates a new refund receipt
Try it →
Create expense in Quickbooks Online
Generates a new expense record
Try it →
Update product/service in Quickbooks Online
Try it →
Insightly
Insightly Triggers & Actions
Task is created in Insightly
Triggers the automation when a new task is created
Try it →
Lead is created in Insightly
Triggers the automation when a new lead is created
Try it →
Lead is updated in Insightly
Triggers the automation when the lead information is updated
Try it →
Organisation is added in Insightly
Triggers the automation when a new organization is created
Try it →
Organisation is updated in Insightly
Triggers the automation when any organization's profile is modified
Try it →
Contact is updated in Insightly
Triggers the automation when a contact is updated
Try it →
Contact is created in Insightly
Triggers the automation when a new contact is created
Try it →
Opportunity is created in Insightly
Triggers the automation when any opportunity is updated
Try it →
Project is created in Insightly
Triggers the automation when a new project is created
Try it →
Opportunity is updated in Insightly
Triggers the automation when an opportunity is updated
Try it →
Update opportunity in Insightly
Updates the opportunity details as needed
Try it →
Get opportunity by ID in Insightly
Try it →
Get organization by ID in Insightly
Retrieves organization details based on ID
Try it →
Get task by ID in Insightly
Retrieves task details based on ID
Try it →
Update Contact in Insightly
Updates contact information
Try it →
Update task in Insightly
Updated a task
Try it →
Create contact in Insightly
Adds a new contact to the database
Try it →
Search contact in Insightly
Finds and retrieves contact information
Try it →
Create opportunity in Insightly
Creates a new instance of the support system
Try it →
Create lead in Insightly
Generates new leads for potential customers
Try it →
Search lead in Insightly
Retrieves information for a particular lead
Try it →
Create task in Insightly
Creates a new task
Try it →
Search user in Insightly
Searches for a user
Try it →
Create organisation in Insightly
Generates a new invoice
Try it →
Search organisation in Insightly
Finds and retrieves information about a organization
Try it →
Create project in Insightly
Creates a new project
Try it →
Search project in Insightly
Searches for a project
Try it →
Get contact by id in Insightly
Retrieves a contact's information based on their id
Try it →
Search opportunity in Insightly
Searches for a opportunity
Try it →
Delete opportunity in Insightly
Try it →
Link objects in Insightly
Try it →
Get project by ID in Insightly
Searches for a project using the id
Try it →
Update project in Insightly
Updates a project
Try it →
Delete project in Insightly
Auomatically deletes a project
Try it →

What can you automate with Insightly + Quickbooks Online?

Streamline your customer onboarding and financial tracking with automated data synchronization between Insightly and Quickbooks Online.

What you can automate?
🔄
Create Quickbooks Online customers from Insightly contacts
Automatically establish a new customer profile in Quickbooks Online the moment a contact is created in Insightly. Eliminate manual data entry and keep billing records aligned with your CRM.
📋
Capture every submitted contact and organization detail
Map complete contact and organization data from Insightly straight into Quickbooks Online fields. Ensure no custom attributes or phone numbers get left behind during customer onboarding.
💬
Notify your finance team instantly on chat
Send instant notifications to your accounting channel whenever a new invoice or customer is created. Keep your entire financial department informed without manual status updates.
🔀
Route records based on opportunity value or tier
Trigger different accounting workflows depending on the opportunity stage or organization type submitted in Insightly. Direct enterprise accounts to specialized billing queues automatically.
🔄
Keep customer and invoice records continuously updated
Synchronize updates made to contacts in Insightly across your Quickbooks Online customer ledgers. Prevent outdated address or contact details from causing billing delays.
🔍
Search and update instead of creating duplicates
Check whether a customer already exists in Quickbooks Online before creating a new record from Insightly. Keep your financial database clean and free of duplicate profiles.
💳
Handle payment milestones and invoice status changes
Update project statuses and CRM tasks automatically when invoices are paid or credit memos are created in Quickbooks Online. Close the loop between sales and finance.
📊
Extend your workflow to spreadsheets or messaging apps
Connect your Insightly and Quickbooks Online flow with Google Sheets or Slack for custom reporting and team alerts. Build multi-app pipelines that fit your exact operational needs.
And much more...

Who is Insightly + Quickbooks Online integration for?

Teams managing customer relationships in Insightly and financial tracking in Quickbooks Online eliminate manual entry and keep records perfectly synchronized.

Finance managers
Finance managers
Sales representatives
Sales representatives
Account managers
Account managers
Operations teams
Operations teams
Project managers
Project managers
Business owners
Business owners
📈
Finance managers
You're reviewing revenue reports but your accounting ledgers only update when someone manually exports contacts, so the financial figures you're analyzing are always outdated — with this integration, every new account lands in Quickbooks Online instantly and your revenue data stays current.
Sales representatives
You're closing deals in Insightly but waiting hours for billing teams to provision client accounts, so onboarding is delayed — this integration means every new customer record appears in Quickbooks Online immediately and your sales cycle moves forward without friction.
🤝
Account managers
You're answering client questions about billing status while switching between separate CRM and accounting windows, so response times slip — connecting these apps means your invoices and customer records align automatically and your client conversations stay informed.
📦
Operations teams
You're manually copying new client details from Insightly into Quickbooks Online as inquiry volume spikes, so human errors creep into billing ledgers — automating both apps means customer data flows accurately between systems without manual re-typing.
📋
Project managers
You're tracking project deliverables in Insightly while billing milestones are managed in Quickbooks Online, so project handoffs get missed — this integration means every invoice and customer milestone links your project tasks directly to financial updates.
🏢
Business owners
You're trying to reconcile customer pipelines with incoming payments but keep finding gaps between CRM records and accounting logs, so cash flow visibility suffers — with this integration, every customer and invoice syncs automatically for a complete financial picture.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate Quickbooks Online + Insightly

Build and manage your Quickbooks Online + Insightly automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Quickbooks Online + Insightly with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
That’s it! You just connected Google Sheets to Trello
3
Automation is ready
Setup an action from Trello
Price Comparison with Popular Alternatives
Popular Alternative
😐
750 Tasks
in $19.99
Integrately
😍
2,000 Tasks
in $19.99

Trusted by 42,000+ Customers

Highest Rated Integration Platform on G2
P
ProductHunt

Most upvoted product of the month

2000+
leader
most-implementable
easiest-to-do-business
best-support

Frequently Asked Questions

How do I connect Insightly to Quickbooks Online?
Frequently Asked Questions
You can connect Insightly to Quickbooks Online in 1 click using ready automation templates on Integrately. Choose a pre-built workflow, connect your accounts, and let Integrately AI handle the setup.
Can I automatically create Quickbooks Online customers from Insightly contacts?
Frequently Asked Questions
Can I connect Insightly, Quickbooks Online, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Insightly and Quickbooks Online?
Frequently Asked Questions
How does Insightly handle contact and organization data during synchronization?
Frequently Asked Questions
Can Quickbooks Online invoice creation trigger updates in Insightly?
Frequently Asked Questions
Do I need coding skills to automate Insightly and Quickbooks Online?
Frequently Asked Questions
Is the Insightly and Quickbooks Online integration free?
Frequently Asked Questions
Didn't find the answer you were looking for?
Didn't find the answer you were looking for?
No worries — just send us a message and we’ll get back to you as soon as possible.

Want to automate something else in your workflow?

You Can Also Connect Insightly or Quickbooks Online With 1500+ Other Apps

Insightly
Popular Insightly Integrations
Connect Insightly to CRMs, email marketing tools, and project management platforms to streamline client pipelines.
See All
Insightly Integrations arrow right
No popular apps found
Quickbooks Online
Popular Quickbooks Online Integrations
Sync Quickbooks Online with payment processors, expense trackers, and reporting databases to keep financial records precise.