Invoice Ninja + ShipStation Integration

Integrate Invoice Ninja to ShipStation in one click, or tell Integrately AI how you want each order handled. Sync customer data, generate shipping labels, update order statuses, and track fulfillment automatically.

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1.
  • Invoice Ninja
    Task is created in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is sent in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Quote is sent in Invoice Ninja Instant
  • Invoice Ninja
    Quote is updated in Invoice Ninja Instant
  • Invoice Ninja
    Quote is approved in Invoice Ninja Instant
  • Invoice Ninja
    Quote is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Credit is created in Invoice Ninja Instant
  • Invoice Ninja
    Credit is sent in Invoice Ninja Instant
  • Invoice Ninja
    Vendor is created in Invoice Ninja Instant
  • Invoice Ninja
    Vendor is updated in Invoice Ninja Instant
  • Invoice Ninja
    Expense is created in Invoice Ninja Instant
  • Invoice Ninja
    Expense is updated in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is updated in Invoice Ninja Instant
  • Invoice Ninja
    Task is updated in Invoice Ninja Instant
  • Invoice Ninja
    Task is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Project is created in Invoice Ninja Instant
  • Invoice Ninja
    Project is updated in Invoice Ninja Instant
  • Invoice Ninja
    Project is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Product is created in Invoice Ninja Instant
  • Invoice Ninja
    Product is updated in Invoice Ninja Instant
  • Invoice Ninja
    Product is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is created in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is updated in Invoice Ninja Instant
  • Invoice Ninja
    Purchase order is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Client is deleted in Invoice Ninja Instant
  • Invoice Ninja
    Client is updated in Invoice Ninja Instant
  • Invoice Ninja
    Client is created in Invoice Ninja Instant
  • Invoice Ninja
    Invoice is created in Invoice Ninja Instant
  • Invoice Ninja
    Payment is created in Invoice Ninja Instant
  • Invoice Ninja
    Quote is created in Invoice Ninja Instant
  • ShipStation
    Order is created in ShipStation Instant
  • ShipStation
    Order is shipped in ShipStation Instant
  • ShipStation
    Item is shipped in ShipStation Instant
  • ShipStation
    Item is ordered in ShipStation Instant
Arrow Right
2.
  • Invoice Ninja
    Create client in Invoice Ninja
  • Invoice Ninja
    Search client in Invoice Ninja
  • Invoice Ninja
    Update client in Invoice Ninja
  • Invoice Ninja
    Create invoice in Invoice Ninja
  • Invoice Ninja
    Search invoice in Invoice Ninja
  • Invoice Ninja
    Update invoice in Invoice Ninja
  • Invoice Ninja
    Create task in Invoice Ninja
  • Invoice Ninja
    Create quote in Invoice Ninja
  • Invoice Ninja
    Search quote in Invoice Ninja
  • Invoice Ninja
    Update quote in Invoice Ninja
  • Invoice Ninja
    Create payment in Invoice Ninja
  • ShipStation
    Create label for order in ShipStation
  • ShipStation
    Get order by id in ShipStation
  • ShipStation
    Create order in ShipStation

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Ready Workflows Ready Workflows for Invoice Ninja + ShipStation Integration

Sync orders, generate shipping labels, update invoice statuses, track package delivery, and notify your team, all in just one click.

Most popular automationsmost-popular-automations
ShipStation + Invoice Ninja Integration

Create Invoice Ninja client from new ShipStation order

As an online store owner, you're likely using ShipStation to manage your sales. And if you're like most business owners, you also use a customer relationship management (CRM) tool to keep track of your customers' client information.

But did you know that you can easily integrate ShipStation with Invoice Ninja? This integration will allow you to automatically create a client for each new order in Invoice Ninja.

Not only will this save you time, but it will also ensure that your customer data is always up-to-date.
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ShipStation + Invoice Ninja Integration

Create Invoice Ninja invoice for new ShipStation order

As soon as you receive a new ShipStation order, you need to generate a corresponding invoice so that you can get paid. With this ShipStation - Invoice Ninja integration, a new invoice will be created in your Invoice Ninja software automatically. This way, you can get paid faster and avoid having to manually create invoices for each new ShipStation order.

Plus, it saves you time by eliminating the need to manually create invoices. Set up the integration such that the invoice includes all the necessary details such as the order amount, customer information, and other relevant details.

By having this process automated, it will help you get paid faster and more efficiently. Additionally, it will help to keep your accounting records organized and up-to-date. Consequently, this will save you time and hassle in the long run.

So go ahead and activate this integration today to start streamlining your workflow and saving time on accounting. Thank us later!
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Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your Invoice Ninja + ShipStation flow

Extend your automation stack with accounting, messaging, and store platforms to streamline order management. Pick a combination and activate it in one click.

Invoice Ninja
ShipStation
+
ShopifyShopify (4)
+
QuickBooks OnlineQuickBooks Online (4)
+
SlackSlack (4)
+
GmailGmail (4)
+
StripeStripe (4)
+
Google SheetsGoogle Sheets (4)
S
S
I
When an order is created in Shopify, create the order in ShipStation and create an invoice in Invoice Ninja
New Shopify orders instantly trigger order creation in ShipStation and generate an invoice in Invoice Ninja without manual data entry.
S
S
I
When an order is shipped in ShipStation, update inventory in Shopify and update the invoice in Invoice Ninja
Shipment updates in ShipStation automatically adjust your Shopify inventory levels and mark your Invoice Ninja invoice as processed.
I
S
S
Create a Shopify customer for every client created in Invoice Ninja, and get order details in ShipStation
Invoice Ninja client records instantly create matching Shopify customer profiles while retrieving order data from ShipStation.
S
S
I
Use Claude to review Shopify order risks, create a ShipStation order, and record the invoice in Invoice Ninja
Claude evaluates incoming Shopify order details before ShipStation fulfillment begins and Invoice Ninja records the billing.

Supported triggers and actions for Invoice Ninja and ShipStation

Mix and match to build the exact automation you need

Invoice Ninja
Invoice Ninja Triggers & Actions
Instant
Task is created in Invoice Ninja
Triggers the automation when a task is created
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Instant
Invoice is sent in Invoice Ninja
Triggers the automation when an invoice is sent
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Instant
Invoice is deleted in Invoice Ninja
Triggers the automation when an invoice is deleted
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Instant
Quote is sent in Invoice Ninja
Triggers the automation when a quote is sent
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Instant
Quote is updated in Invoice Ninja
Triggers the automation when a quote is updated
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Instant
Quote is approved in Invoice Ninja
Triggers the automation when a quote is approved
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Instant
Quote is deleted in Invoice Ninja
Triggers the automation when a quote is deleted
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Instant
Credit is created in Invoice Ninja
Triggers the automation when a credit is created
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Instant
Credit is sent in Invoice Ninja
Triggers the automation when a credit is sent
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Instant
Vendor is created in Invoice Ninja
Triggers the automation when a vendor is created
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Instant
Vendor is updated in Invoice Ninja
Triggers the automation when a vendor is updated
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Instant
Expense is created in Invoice Ninja
Triggers the automation when an expense is created
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Instant
Expense is updated in Invoice Ninja
Triggers the automation when an expense is updated
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Instant
Invoice is updated in Invoice Ninja
Triggers the automation when an invoice is updated
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Instant
Task is updated in Invoice Ninja
Triggers the automation when a task is updated
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Instant
Task is deleted in Invoice Ninja
Triggers the automation when a task is deleted
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Instant
Project is created in Invoice Ninja
Triggers the automation when a project is created
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Instant
Project is updated in Invoice Ninja
Triggers the automation when a project is updated
Try it →
Instant
Project is deleted in Invoice Ninja
Triggers the automation when a project is deleted
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Instant
Product is created in Invoice Ninja
Triggers the automation when a product is created
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Instant
Product is updated in Invoice Ninja
Triggers the automation when a product is updated
Try it →
Instant
Product is deleted in Invoice Ninja
Triggers the automation when a product is deleted
Try it →
Instant
Purchase order is created in Invoice Ninja
Triggers the automation when a purchase order is created
Try it →
Instant
Purchase order is updated in Invoice Ninja
Triggers the automation when a purchase order is updated
Try it →
Instant
Purchase order is deleted in Invoice Ninja
Triggers the automation when a purchase order is deleted
Try it →
Instant
Client is deleted in Invoice Ninja
Triggers the automation when a client is deleted
Try it →
Instant
Client is updated in Invoice Ninja
Triggers the automation when a client is updated
Try it →
Instant
Client is created in Invoice Ninja
Triggers the automation when a new client is created
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Instant
Invoice is created in Invoice Ninja
Triggers the automation when any invoice is added or modified
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Instant
Payment is created in Invoice Ninja
Triggers the automation when a new payment is created
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Instant
Quote is created in Invoice Ninja
Triggers the automation when a new quote is created
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Create client in Invoice Ninja
Generates a new client profile
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Search client in Invoice Ninja
Searches for a client
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Update client in Invoice Ninja
Updates client information
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Create invoice in Invoice Ninja
Generates invoices for sales transactions
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Search invoice in Invoice Ninja
Locates and retrieves invoices with
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Update invoice in Invoice Ninja
Updates invoice details based on new information
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Create task in Invoice Ninja
Creates a new task
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Create quote in Invoice Ninja
Generates a new quote with pre-filled information
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Search quote in Invoice Ninja
Searches for a quote
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Update quote in Invoice Ninja
Updates the existing quote with new information
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Create payment in Invoice Ninja
Generates and process a payment transaction
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ShipStation
ShipStation Triggers & Actions
Instant
Order is created in ShipStation
Triggers the automation when a new order is created
Try it →
Instant
Order is shipped in ShipStation
Triggers the automation when any order is shipped
Try it →
Instant
Item is shipped in ShipStation
Triggers the automation when an item is shipped
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Instant
Item is ordered in ShipStation
Triggers the automation when any item is ordered
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Create label for order in ShipStation
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Get order by id in ShipStation
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Create order in ShipStation
Creates a new order
Try it →

What can you automate with Invoice Ninja + ShipStation?

Connect your billing and shipping operations to eliminate manual data entry and keep orders moving.

What you can automate?
🔄
Sync invoices and shipping orders automatically
Create a ShipStation order the moment an invoice is generated in Invoice Ninja, bridging your billing and fulfillment systems effortlessly.
📋
Capture every submitted order field
Map all customer details, line items, and shipping notes between Invoice Ninja and ShipStation instead of copying basic contact info.
🔔
Notify your team as soon as orders ship
Send instant alerts to your fulfillment staff whenever ShipStation processes a label or Invoice Ninja creates an invoice.
🔀
Route orders based on submitted criteria
Send high-value orders to priority fulfillment queues in ShipStation while routing standard orders to regular billing workflows.
🔄
Keep invoice statuses updated in real time
Reflect shipping confirmations and tracking numbers directly on your Invoice Ninja invoice records the moment fulfillment occurs.
🛡️
Prevent duplicate records across platforms
Search existing client and order databases before creating new entries in Invoice Ninja and ShipStation to keep records clean.
📦
Handle later fulfillment and shipping changes
Update invoice payment states and fulfillment logs automatically when items are shipped or orders are modified in ShipStation.
💬
Extend your workflow to team messaging apps
Trigger automated team notifications in Slack or email updates in Gmail whenever your Invoice Ninja and ShipStation workflow runs.
And much more...

Who is Invoice Ninja + ShipStation integration for?

E-commerce businesses, billing teams, and warehouse managers eliminate manual data entry between invoicing and order fulfillment to keep operations running smoothly.

Financial controllers
Financial controllers
Fulfillment managers
Fulfillment managers
Account managers
Account managers
Warehouse supervisors
Warehouse supervisors
Shipping coordinators
Shipping coordinators
Operations leads
Operations leads
📈
Financial controllers
You review revenue reports and billing summaries every week, but your accounting sheets only update when someone manually exports records, so your financial counts are always a few hours behind — with this integration, every new invoice lands in your ledger instantly and your data stays current.
Fulfillment managers
You need to dispatch customer orders immediately, but you find out about new billing records too late in the day, causing delays on the warehouse floor — automations between both apps mean every new order triggers fulfillment prep instantly.
🤝
Account managers
You answer to key clients who want real-time updates on their order and invoice statuses, but pulling records manually leaves gaps in your communication — connecting these apps means your client updates are always accurate and timely.
📦
Warehouse supervisors
Order volumes are too high for your team to keep up by hand, leading to bottlenecks between invoicing and package dispatch — this integration means every order and shipping label generates automatically without manual bottlenecks.
🔄
Shipping coordinators
You own the dispatch process and depend on upstream billing data to hand over fulfillment tasks, but delays in invoice creation stall your schedule — automating both apps means fulfillment work begins the moment an invoice is generated.
📋
Operations leads
You need a reliable audit history of every transaction and shipment, but manual copying often leaves missing gaps in your records — with this integration, every billing and shipping event is logged seamlessly and accurately.
Our team

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Why choose Integrately to automate Invoice Ninja + ShipStation

Build and manage your Invoice Ninja + ShipStation automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Invoice Ninja + ShipStation with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
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Frequently Asked Questions

How do I connect Invoice Ninja to ShipStation?
Frequently Asked Questions
You can connect Invoice Ninja to ShipStation in 1 click using ready-made templates on Integrately, or use Integrately AI to build your custom workflow. It takes seconds to link your accounts and sync data across Shopify, QuickBooks Online, Slack, and 1,500+ other apps.
Can I automatically create a ShipStation order when an Invoice Ninja invoice is created?
Frequently Asked Questions
Can I connect Invoice Ninja, ShipStation, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Invoice Ninja and ShipStation?
Frequently Asked Questions
How does Invoice Ninja handle invoice data during synchronization?
Frequently Asked Questions
How does ShipStation update tracking information back to Invoice Ninja?
Frequently Asked Questions
Do I need coding skills to automate Invoice Ninja and ShipStation?
Frequently Asked Questions
Is the Invoice Ninja and ShipStation integration free?
Frequently Asked Questions
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You Can Also Connect Invoice Ninja or ShipStation With 1500+ Other Apps

Invoice Ninja
Popular Invoice Ninja Integrations
Connect Invoice Ninja to accounting, CRM, and payment tools to manage customer billing and financial records.
ShipStation
Popular ShipStation Integrations
Sync ShipStation with inventory, e-commerce marketplaces, and reporting tools to streamline order fulfillment.