LearnDash + Xero Integration

Integrate LearnDash to Xero in one click, or tell Integrately AI how you want each contact handled. Create Xero contacts, generate sales invoices, update customer records, and track course revenue automatically.

Free foreverFree forever.
Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • LearnDash
    User is enrolled into a course in LearnDash Instant
  • LearnDash
    Course is completed in LearnDash Instant
  • LearnDash
    Quiz is completed in LearnDash Instant
  • LearnDash
    Lesson is completed in LearnDash Instant
  • LearnDash
    Quiz is passed in LearnDash Instant
  • LearnDash
    Topic is completed in LearnDash Instant
  • LearnDash
    Essay is submitted in LearnDash Instant
  • LearnDash
    Quiz is failed in LearnDash Instant
  • LearnDash
    Course is created in LearnDash
  • Xero
    Contact is created/updated in Xero
  • Xero
    Contact (supplier) in Xero
  • Xero
    Sales Invoice is created/updated in Xero
  • Xero
    Expense claim receipt is created/updated in Xero
  • Xero
    Payment is created/updated in Xero
  • Xero
    Quote is created/updated in Xero
  • Xero
    Account is created/updated in Xero
  • Xero
    Item is created/updated in Xero
  • Xero
    Purchase Order is created/updated in Xero
  • Xero
    Bill is created/updated in Xero
  • Xero
    Bank Transfer is created in Xero
  • Xero
    Bank Transaction is created/updated in Xero
  • Xero
    User is created/updated in Xero
Arrow Right
2.
  • LearnDash
    Search course in LearnDash
  • LearnDash
    Search user in group in LearnDash
  • LearnDash
    Enroll user to a course in LearnDash
  • LearnDash
    Unroll user from course in LearnDash
  • LearnDash
    Add user to a group in LearnDash
  • LearnDash
    Search user in LearnDash
  • LearnDash
    Remove user from group in LearnDash
  • Xero
    Search item by name in Xero
  • Xero
    Get online invoice URL in Xero
  • Xero
    Update invoice items in Xero
  • Xero
    Create item code in Xero
  • Xero
    Add attachment to purchase order in Xero
  • Xero
    Add attachment to contact in Xero
  • Xero
    Create task in Xero
  • Xero
    Create project in Xero
  • Xero
    Add attachment to invoice in Xero
  • Xero
    Create sales invoice in Xero
  • Xero
    Create sales invoice for existing contact in Xero
  • Xero
    Search sales invoice in Xero
  • Xero
    Get sales invoice by id in Xero
  • Xero
    Create contact in Xero
  • Xero
    Search contact by email address in Xero
  • Xero
    Search contact by name in Xero
  • Xero
    Update contact in Xero
  • Xero
    Search contact by account number in Xero
  • Xero
    Create payment in Xero
  • Xero
    Create quote in Xero
  • Xero
    Create bill in Xero
  • Xero
    Create purchase order in Xero
  • Xero
    Add items to existing sales invoice in Xero
  • Xero
    Send sales invoice by email in Xero
  • Xero
    Search item in Xero
  • Xero
    Create bank transfer in Xero
  • Xero
    Create credit note in Xero
  • Xero
    Create bank transaction in Xero
  • Xero
    Search account in Xero

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Ready Workflows Ready Workflows for LearnDash + Xero Integration

Create Xero contacts from LearnDash course enrollments, generate sales invoices, record payments, and track revenue, all in just one click.

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Connect more apps to your LearnDash + Xero flow

Connect customer communication, support tickets, and team channels to your course billing workflow. Pick a combination and activate it in one click.

LearnDash
Xero
+
StripeStripe (6)
+
WooCommerceWooCommerce (5)
+
WordPressWordPress (4)
+
HubSpotHubSpot (5)
+
SlackSlack (5)
+
Google SheetsGoogle Sheets (5)
L
S
X
Create a Stripe customer for every new LearnDash course enrollment, and generate a Xero sales invoice.
Stripe payments and LearnDash enrollments sync directly with Xero sales invoices without manual data entry.
S
X
L
When a Stripe payment succeeds, create a Xero sales invoice and enroll the customer in LearnDash.
Stripe payment confirmations trigger Xero sales invoices and grant LearnDash course access instantly.
L
S
X
When a LearnDash course is completed, update the Stripe subscription status and record the milestone in Xero.
Course completions in LearnDash update customer statuses in Stripe and post records to Xero.
L
S
X
Create a Stripe invoice for every LearnDash quiz completion, and record the payment in Xero.
Quiz achievements in LearnDash trigger billing workflows in Stripe and update Xero accounts.
S
L
X
If a Stripe payment fails, unenroll the user from LearnDash and update the invoice status in Xero.
Failed Stripe payments automatically remove LearnDash course access and flag the Xero invoice.
S
C
X
L
Use ChatGPT to analyze failed Stripe payments, update Xero records, and remove course access in LearnDash.
ChatGPT analyzes failed Stripe transactions to determine follow-up actions in Xero and LearnDash.

Supported triggers and actions for LearnDash and Xero

Mix and match to build the exact automation you need

LearnDash
LearnDash Triggers & Actions
Instant
User is enrolled into a course in LearnDash
Triggers the automation when a user is enrolled in a particular course
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Instant
Course is completed in LearnDash
Triggers the automation when a user completes the particular course
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Instant
Quiz is completed in LearnDash
Triggers the automation when a quiz is completed
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Instant
Lesson is completed in LearnDash
Triggers the automation when a lesson is completed by the user
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Instant
Quiz is passed in LearnDash
Triggers the automation when a quiz is passed
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Instant
Topic is completed in LearnDash
Triggers the automation when any topic is successfully completed
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Instant
Essay is submitted in LearnDash
Triggers the automation when any essay is submitted
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Instant
Quiz is failed in LearnDash
Triggers the automation when a quiz is failed
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Course is created in LearnDash
Triggers the automation when a new course is created
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Search course in LearnDash
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Search user in group in LearnDash
Searches for a user in a group
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Enroll user to a course in LearnDash
Adds user to a course
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Unroll user from course in LearnDash
Unenrolls a user from a course
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Add user to a group in LearnDash
Adds a user to a group
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Search user in LearnDash
Searches for a user
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Remove user from group in LearnDash
Removes a user from a group
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Xero
Xero Triggers & Actions
Contact is created/updated in Xero
Triggers the automation when a contact is created or updated
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Contact (supplier) in Xero
Triggers the automation when a supplier contact is created or updated
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Sales Invoice is created/updated in Xero
Triggers the automation when a sales invoice is created or updated
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Expense claim receipt is created/updated in Xero
Triggers the automation when any expense claim receipt is created or updated
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Payment is created/updated in Xero
Triggers the automation when a payment is created or updated
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Quote is created/updated in Xero
Triggers the automation when a quote is created or updated
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Account is created/updated in Xero
Triggers the automation when an account is created or updated
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Item is created/updated in Xero
Triggers the automation when an item is created or updated
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Purchase Order is created/updated in Xero
Triggers the automation when a purchase order is created or updated
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Bill is created/updated in Xero
Triggers the automation when a new bill is created or updated
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Bank Transfer is created in Xero
Triggers the automation when a bank transfer occurs
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Bank Transaction is created/updated in Xero
Triggers the automation when a bank transaction is created or updated
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User is created/updated in Xero
Triggers the automation when a user is created or updated
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Search item by name in Xero
Locates and retrieves particular item information
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Get online invoice URL in Xero
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Update invoice items in Xero
Updates the items in an invoice
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Create item code in Xero
Generates new unique item code
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Add attachment to purchase order in Xero
Uploads and attach files to purchase orders
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Add attachment to contact in Xero
Attach files or documents to contact profiles
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Create task in Xero
Creates a new task
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Create project in Xero
Creates a new project
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Add attachment to invoice in Xero
Attach files to generated invoices for easy reference
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Create sales invoice in Xero
Generates a new sales invoice with pre-filled details
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Create sales invoice for existing contact in Xero
Generates a new sales invoice for an existing contact
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Search sales invoice in Xero
Searches for a sales invoice
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Get sales invoice by id in Xero
Retrieves a sales invoice using the unique invoice id
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Create contact in Xero
Adds a new contact to the database
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Search contact by email address in Xero
Finds and retrieves contact information using their email address
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Search contact by name in Xero
Finds information about a contact using the name
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Update contact in Xero
Updates contact information with new details
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Search contact by account number in Xero
Retrieves contact information based on the provided account number
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Create payment in Xero
Generates and process a payment transaction
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Create quote in Xero
Generates a new quote with pre-filled information
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Create bill in Xero
Generates a new bill for the customer
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Create purchase order in Xero
Generates a purchase order for approved requests
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Add items to existing sales invoice in Xero
Adds selected items to an existing sales invoice
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Send sales invoice by email in Xero
Sends a sales invoice by email
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Search item in Xero
Locates and retrieves particular item information
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Create bank transfer in Xero
Initiates a bank transfer
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Create credit note in Xero
Generates a credit note for returned items
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Create bank transaction in Xero
Generates a bank transaction
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Search account in Xero
Searches for account information
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What can you automate with LearnDash + Xero?

Streamline your online school operations by connecting student progress directly to your accounting workflows.

What you can automate?
๐Ÿงพ
Create Xero Invoices from LearnDash Enrollments
Automatically generate a sales invoice in Xero the moment a student is enrolled in a course in LearnDash. Eliminate double-handling and ensure your billing matches your active student roster.
๐Ÿ“‹
Capture Detailed Student and Course Fields
Map complete student details, course titles, and pricing tiers from LearnDash straight into Xero contact fields and line items. Your accounting records capture full context for every transaction.
๐Ÿ””
Notify Your Team of New Payments and Enrollments
Alert your finance or support team instantly when a course sale is finalized or an invoice is paid. Keep everyone informed without checking multiple dashboards.
๐Ÿ”€
Route Invoices Based on Course Tiers
Apply different Xero billing templates or tax codes depending on the specific LearnDash course tier or bundle purchased by the student.
๐Ÿ”„
Keep Customer Records Updated Across Platforms
Automatically update contact details in Xero whenever a student updates their profile or enrollment status in LearnDash. Prevent outdated customer information in your books.
๐Ÿ”
Prevent Duplicate Contacts in Your Accounting System
Search existing Xero contacts before creating new ones during course enrollment. Maintain clean books without cluttering your customer database with duplicate entries.
๐Ÿ’ณ
Handle Refunds and Payment Failures Automatically
When a payment fails or a refund is issued, automatically unenroll the user from LearnDash and create a credit note or update the invoice in Xero.
๐Ÿ”—
Extend Workflows with Slack or Google Sheets
Connect your LearnDash and Xero core flow with Slack, Google Sheets, or Stripe to build powerful multi-step automations that span your entire business.
And much more...

Who is LearnDash + Xero integration for?

Course creators, educators, and finance teams connect LearnDash and Xero to eliminate manual data entry and keep financial records perfectly synchronized.

Finance Managers
Finance Managers
Student Success Teams
Student Success Teams
Corporate Training Directors
Corporate Training Directors
Course Administrators
Course Administrators
Operations Managers
Operations Managers
Bookkeepers
Bookkeepers
๐Ÿ“ˆ
Finance Managers
You're reviewing course revenue reports in Xero but student enrollments only appear after someone manually exports CSV files from LearnDash, so your financial statements are always lagging behind โ€” this integration means every new enrollment generates an invoice instantly and your books stay current.
โšก
Student Success Teams
You need to grant course access the moment a payment clears, but billing notifications sit in Xero until an administrator checks them manually, so students wait hours for their login credentials โ€” automating both apps means course enrollments trigger instantly when payments are confirmed.
๐Ÿค
Corporate Training Directors
You answer to enterprise clients who demand accurate attendance and billing records for their sponsored trainees, but compiling data across LearnDash and Xero takes hours every week โ€” connecting these apps means every training milestone and invoice is logged automatically without manual overhead.
๐Ÿ“Š
Course Administrators
The volume of new student signups during open enrollment periods is too high for your team to keep up by hand, leading to missed invoices and unfulfilled course access โ€” with this integration, every enrollment creates a contact and invoice instantly.
โš™๏ธ
Operations Managers
You own the student onboarding pipeline and depend on accounting to confirm payments before issuing course access, but handoffs between Xero and LearnDash are slow โ€” automating this process means student provisioning happens the second an invoice is paid.
๐Ÿ“š
Bookkeepers
You need a reliable history of course sales and student accounts, but keep finding gaps between LMS registrations and Xero invoices due to human error โ€” this integration means every transaction is recorded accurately with zero missing data.
Our team

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Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate LearnDash + Xero

Build and manage your LearnDash + Xero automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect LearnDash + Xero with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting โ€” just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
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2
Connect Accounts
Connect Accounts
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Automation is ready
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Frequently Asked Questions

How do I connect LearnDash to Xero?
Frequently Asked Questions
You can connect LearnDash to Xero instantly using 1-click ready workflows on Integrately, or use Integrately AI to build custom sequences. Simply choose your triggers and actions to sync enrollments with Stripe, WooCommerce, WordPress, HubSpot, Slack, or Google Sheets in minutes.
Can I automatically create Xero invoices when students enroll in LearnDash?
Frequently Asked Questions
Can I connect LearnDash, Xero, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for LearnDash and Xero?
Frequently Asked Questions
How does LearnDash handle course completion data in this integration?
Frequently Asked Questions
Can Xero triggers update LearnDash course enrollments?
Frequently Asked Questions
Do I need coding skills to automate LearnDash and Xero?
Frequently Asked Questions
Is the LearnDash and Xero integration free?
Frequently Asked Questions
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