PayPal + Xero Integration

Integrate PayPal to Xero in one click, or tell Integrately AI how you want each order handled. Record sales, update your books, track income, and notify your finance team automatically.

Free foreverFree forever.
Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • PayPal
    Payment sale is completed in PayPal Instant
  • PayPal
    All merchant Transactions in PayPal Instant
  • PayPal
    Payment sale is pending in PayPal Instant
  • PayPal
    Payment sale is denied in PayPal Instant
  • PayPal
    Payment sale is refunded in PayPal Instant
  • Xero
    Contact is created/updated in Xero
  • Xero
    Contact (supplier) in Xero
  • Xero
    Sales Invoice is created/updated in Xero
  • Xero
    Expense claim receipt is created/updated in Xero
  • Xero
    Payment is created/updated in Xero
  • Xero
    Quote is created/updated in Xero
  • Xero
    Account is created/updated in Xero
  • Xero
    Item is created/updated in Xero
  • Xero
    Purchase Order is created/updated in Xero
  • Xero
    Bill is created/updated in Xero
  • Xero
    Bank Transfer is created in Xero
  • Xero
    Bank Transaction is created/updated in Xero
  • Xero
    User is created/updated in Xero
Arrow Right
2.
  • Xero
    Search item by name in Xero
  • Xero
    Add attachment to invoice in Xero
  • Xero
    Create project in Xero
  • Xero
    Create task in Xero
  • Xero
    Add attachment to contact in Xero
  • Xero
    Add attachment to purchase order in Xero
  • Xero
    Create item code in Xero
  • Xero
    Update invoice items in Xero
  • Xero
    Get online invoice URL in Xero
  • Xero
    Create sales invoice in Xero
  • Xero
    Create sales invoice for existing contact in Xero
  • Xero
    Search sales invoice in Xero
  • Xero
    Get sales invoice by id in Xero
  • Xero
    Create contact in Xero
  • Xero
    Search contact by email address in Xero
  • Xero
    Search contact by name in Xero
  • Xero
    Update contact in Xero
  • Xero
    Search contact by account number in Xero
  • Xero
    Create payment in Xero
  • Xero
    Create quote in Xero
  • Xero
    Create bill in Xero
  • Xero
    Create purchase order in Xero
  • Xero
    Add items to existing sales invoice in Xero
  • Xero
    Send sales invoice by email in Xero
  • Xero
    Search item in Xero
  • Xero
    Create bank transfer in Xero
  • Xero
    Create credit note in Xero
  • Xero
    Create bank transaction in Xero
  • Xero
    Search account in Xero

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Ready Workflows Ready Workflows for PayPal + Xero Integration

Capture transactions, update your books, reconcile invoices, notify your team, and log payment receipts, all in just one click.

Most popular automationmost-popular-automations
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Connect more apps to your PayPal + Xero flow

Sync your payments and accounting data with CRMs, email tools, and spreadsheets to keep your financial records accurate. Pick a combination and activate it in one click.

PayPal
Xero
+
ShopifyShopify (4)
+
StripeStripe (3)
+
GmailGmail (3)
+
SlackSlack (3)
+
Google SheetsGoogle Sheets (3)
+
HubSpotHubSpot (3)
P
X
S
Create a Xero sales invoice when a PayPal payment completes, and create a customer in Shopify
PayPal payment sales automatically generate Xero sales invoices and set up customer profiles in Shopify without manual entry.
P
X
S
When a PayPal payment is refunded, create a credit note in Xero and cancel the order in Shopify
Refunded PayPal sales instantly generate credit notes in Xero and update the order status in Shopify.
P
X
S
Create a Xero payment when a PayPal payment is completed, and add a fulfillment note in Shopify
Completed PayPal payments instantly record payments in Xero and add fulfillment tracking notes in Shopify.
P
X
S
If a PayPal payment sale is pending, create a draft Xero invoice and flag the customer in Shopify
Pending PayPal payments create draft Xero invoices and flag customer accounts in Shopify for review.

Supported triggers and actions for PayPal and Xero

Mix and match to build the exact automation you need

PayPal
PayPal Triggers & Actions
Instant
Payment sale is completed in PayPal
Triggers the automation when a payment sale is completed
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Instant
All merchant Transactions in PayPal
Triggers the automation when any merchant transaction occurs
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Instant
Payment sale is pending in PayPal
Triggers the automation when a payment sale is pending
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Instant
Payment sale is denied in PayPal
Triggers the automation when a payment sale is denied
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Instant
Payment sale is refunded in PayPal
Triggers the automation when a payment sale is refunded
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No action is available
Xero
Xero Triggers & Actions
Contact is created/updated in Xero
Triggers the automation when a contact is created or updated
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Contact (supplier) in Xero
Triggers the automation when a supplier contact is created or updated
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Sales Invoice is created/updated in Xero
Triggers the automation when a sales invoice is created or updated
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Expense claim receipt is created/updated in Xero
Triggers the automation when any expense claim receipt is created or updated
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Payment is created/updated in Xero
Triggers the automation when a payment is created or updated
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Quote is created/updated in Xero
Triggers the automation when a quote is created or updated
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Account is created/updated in Xero
Triggers the automation when an account is created or updated
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Item is created/updated in Xero
Triggers the automation when an item is created or updated
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Purchase Order is created/updated in Xero
Triggers the automation when a purchase order is created or updated
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Bill is created/updated in Xero
Triggers the automation when a new bill is created or updated
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Bank Transfer is created in Xero
Triggers the automation when a bank transfer occurs
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Bank Transaction is created/updated in Xero
Triggers the automation when a bank transaction is created or updated
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User is created/updated in Xero
Triggers the automation when a user is created or updated
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Search item by name in Xero
Locates and retrieves particular item information
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Add attachment to invoice in Xero
Attach files to generated invoices for easy reference
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Create project in Xero
Creates a new project
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Create task in Xero
Creates a new task
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Add attachment to contact in Xero
Attach files or documents to contact profiles
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Add attachment to purchase order in Xero
Uploads and attach files to purchase orders
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Create item code in Xero
Generates new unique item code
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Update invoice items in Xero
Updates the items in an invoice
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Get online invoice URL in Xero
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Create sales invoice in Xero
Generates a new sales invoice with pre-filled details
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Create sales invoice for existing contact in Xero
Generates a new sales invoice for an existing contact
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Search sales invoice in Xero
Searches for a sales invoice
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Get sales invoice by id in Xero
Retrieves a sales invoice using the unique invoice id
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Create contact in Xero
Adds a new contact to the database
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Search contact by email address in Xero
Finds and retrieves contact information using their email address
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Search contact by name in Xero
Finds information about a contact using the name
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Update contact in Xero
Updates contact information with new details
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Search contact by account number in Xero
Retrieves contact information based on the provided account number
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Create payment in Xero
Generates and process a payment transaction
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Create quote in Xero
Generates a new quote with pre-filled information
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Create bill in Xero
Generates a new bill for the customer
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Create purchase order in Xero
Generates a purchase order for approved requests
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Add items to existing sales invoice in Xero
Adds selected items to an existing sales invoice
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Send sales invoice by email in Xero
Sends a sales invoice by email
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Search item in Xero
Locates and retrieves particular item information
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Create bank transfer in Xero
Initiates a bank transfer
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Create credit note in Xero
Generates a credit note for returned items
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Create bank transaction in Xero
Generates a bank transaction
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Search account in Xero
Searches for account information
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What can you automate with PayPal + Xero?

Streamline your accounting operations by connecting online payments directly to your financial books.

What you can automate?
๐Ÿงพ
Generate Xero invoices from PayPal sales
Automatically create sales invoices in Xero the moment a payment sale is completed in PayPal. Eliminate manual data entry and ensure every transaction is recorded.
๐Ÿ”
Capture complete transaction details
Map customer names, line items, and payment amounts accurately from PayPal directly into your Xero accounting records. Keep your financial data comprehensive.
๐Ÿ’ฌ
Notify your finance team instantly
Send automated alerts to your team in Slack or via email whenever a payment is processed, refunded, or marked as pending in PayPal.
๐Ÿ”€
Route transactions by payment status
Handle completed sales, pending transactions, and refunded payments differently by setting up smart conditional logic between PayPal and Xero.
๐Ÿ”„
Keep financial records synchronized
Update existing accounting records automatically when payment statuses change, ensuring your Xero books always reflect real-time cash flow.
๐Ÿ‘ค
Create and update customer contacts
Automatically create or update contact records in Xero using buyer details captured from incoming PayPal payment sales.
๐Ÿ”„
Process refunds and credit notes
Automatically issue credit notes in Xero whenever a payment sale is refunded in PayPal, keeping your accounting ledger balanced.
๐Ÿ“Š
Extend your workflow to spreadsheets
Connect PayPal and Xero with Google Sheets to log every payment row automatically for custom reporting and analysis.
And much more...

Who is PayPal + Xero integration for?

Connect online payment processing with accounting workflows to eliminate manual data entry, reduce reconciliation errors, and maintain accurate financial records.

Finance leaders
Finance leaders
Operations managers
Operations managers
Accountants and bookkeepers
Accountants and bookkeepers
E-commerce store owners
E-commerce store owners
Sales directors
Sales directors
Compliance officers
Compliance officers
๐Ÿ“ˆ
Finance leaders
You rely on revenue reports to make strategic business decisions, but waiting for manual transaction entry leaves your cash flow numbers outdated โ€” this integration means every PayPal payment sale instantly creates a Xero invoice so your financial dashboards stay accurate.
โšก
Operations managers
You oversee customer order fulfillment across multiple platforms, but delayed accounting updates cause inventory and billing discrepancies โ€” automating both apps means payment statuses and invoices sync without manual intervention.
๐Ÿค
Accountants and bookkeepers
You manage monthly financial reconciliations for clients, but missing transaction records create frustrating gaps in your accounting books โ€” connecting these apps means every PayPal sale generates an automatic paper trail in Xero.
๐Ÿ›’
E-commerce store owners
You process high volumes of online orders through PayPal every day, but copying customer and payment data into your books takes hours away from growing your business โ€” this integration means every transaction is recorded in Xero automatically.
๐Ÿ’ผ
Sales directors
You track incoming revenue and deal closures, but waiting on finance teams to confirm payments slows down your pipeline visibility โ€” automating both apps means payment completions update your accounting and CRM records instantly.
๐Ÿ“‹
Compliance officers
You need a reliable audit history for every financial transaction, but manual data entry leaves room for human error and missing records โ€” this integration means every payment and refund is logged consistently in your accounting books.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate PayPal + Xero

Build and manage your PayPal + Xero automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect PayPal + Xero with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting โ€” just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
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2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect PayPal to Xero?
Frequently Asked Questions
You can connect PayPal and Xero in 1 click using ready workflows on Integrately, or ask Integrately AI to build the integration for you. It also integrates smoothly with tools like Gmail, Slack, and Google Sheets.
Can I automatically create Xero sales invoices from PayPal payments?
Frequently Asked Questions
Can I connect PayPal, Xero, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for PayPal and Xero?
Frequently Asked Questions
How does PayPal handle payment data in this integration?
Frequently Asked Questions
How does Xero receive data from PayPal?
Frequently Asked Questions
Do I need coding skills to automate PayPal and Xero?
Frequently Asked Questions
Is the PayPal and Xero integration free?
Frequently Asked Questions
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Want to automate something else in your workflow?

You Can Also Connect PayPal or Xero With 1500+ Other Apps

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