Quickbooks Online + ShipStation Integration

Integrate Quickbooks Online to ShipStation in one click, or tell Integrately AI how you want each order handled. Create shipping labels, fetch order details, sync customers, and update your records automatically.

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Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • Quickbooks Online
    Employee is updated in Quickbooks Online
  • Quickbooks Online
    Credit memo is created in Quickbooks Online
  • Quickbooks Online
    Account is updated in Quickbooks Online
  • Quickbooks Online
    Account is created in Quickbooks Online
  • Quickbooks Online
    Incoming account is created in Quickbooks Online
  • Quickbooks Online
    Customer is created in Quickbooks Online
  • Quickbooks Online
    Customer is updated in Quickbooks Online
  • Quickbooks Online
    Invoice is created in Quickbooks Online
  • Quickbooks Online
    Payment is created in Quickbooks Online
  • Quickbooks Online
    Sales receipt is created in Quickbooks Online
  • Quickbooks Online
    Estimate is created in Quickbooks Online
  • Quickbooks Online
    Estimate is created or updated in Quickbooks Online
  • Quickbooks Online
    Bill is created in Quickbooks Online
  • Quickbooks Online
    Employee is created in Quickbooks Online
  • Quickbooks Online
    Item is created in Quickbooks Online
  • Quickbooks Online
    Expense is created in Quickbooks Online
  • Quickbooks Online
    Time activity is created in Quickbooks Online
  • Quickbooks Online
    Tax code is created in Quickbooks Online
  • Quickbooks Online
    Vendor is created in Quickbooks Online
  • Quickbooks Online
    Asset account is created in Quickbooks Online
  • ShipStation
    Order is created in ShipStation Instant
  • ShipStation
    Order is shipped in ShipStation Instant
  • ShipStation
    Item is shipped in ShipStation Instant
  • ShipStation
    Item is ordered in ShipStation Instant
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2.
  • Quickbooks Online
    Create journal entry in Quickbooks Online
  • Quickbooks Online
    Search invoice by Invoice number in Quickbooks Online
  • Quickbooks Online
    Update invoice in Quickbooks Online
  • Quickbooks Online
    Search product/service by FullyQualifiedName in Quickbooks Online
  • Quickbooks Online
    Delete invoice in Quickbooks Online
  • Quickbooks Online
    Get estimate pdf by id in Quickbooks Online
  • Quickbooks Online
    Create invoice in Quickbooks Online
  • Quickbooks Online
    Create customer in Quickbooks Online
  • Quickbooks Online
    Search customer by name in Quickbooks Online
  • Quickbooks Online
    Update customer in Quickbooks Online
  • Quickbooks Online
    Get estimate pdf by id(deprecated) in Quickbooks Online
  • Quickbooks Online
    Create sales receipt in Quickbooks Online
  • Quickbooks Online
    Send sales receipt in Quickbooks Online
  • Quickbooks Online
    Create estimate in Quickbooks Online
  • Quickbooks Online
    Find estimate in Quickbooks Online
  • Quickbooks Online
    Search customer by email in Quickbooks Online
  • Quickbooks Online
    Get invoice pdf in Quickbooks Online
  • Quickbooks Online
    Get invoice by id in Quickbooks Online
  • Quickbooks Online
    Search payment method by name in Quickbooks Online
  • Quickbooks Online
    Create credit memo in Quickbooks Online
  • Quickbooks Online
    Search term by name in Quickbooks Online
  • Quickbooks Online
    Search class by name in Quickbooks Online
  • Quickbooks Online
    Search active tax code by name in Quickbooks Online
  • Quickbooks Online
    Create time activity in Quickbooks Online
  • Quickbooks Online
    Create payment in Quickbooks Online
  • Quickbooks Online
    Search product/service in Quickbooks Online
  • Quickbooks Online
    Create product/service in Quickbooks Online
  • Quickbooks Online
    Search multiple items in Quickbooks Online
  • Quickbooks Online
    Create purchase order in Quickbooks Online
  • Quickbooks Online
    Create bill in Quickbooks Online
  • Quickbooks Online
    Get customer by id in Quickbooks Online
  • Quickbooks Online
    Get tax rate by id in Quickbooks Online
  • Quickbooks Online
    Search vendor in Quickbooks Online
  • Quickbooks Online
    Create vendor in Quickbooks Online
  • Quickbooks Online
    Find account by name in Quickbooks Online
  • Quickbooks Online
    Create refund receipt in Quickbooks Online
  • Quickbooks Online
    Create expense in Quickbooks Online
  • Quickbooks Online
    Update product/service in Quickbooks Online
  • ShipStation
    Get order by id in ShipStation
  • ShipStation
    Create label for order in ShipStation
  • ShipStation
    Create order in ShipStation

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Ready Workflows Ready Workflows for Quickbooks Online + ShipStation Integration

Sync orders, create shipping labels, fetch fulfillment details, update customer accounts, and track packages, all in just one click.

Most popular automationmost-popular-automations
ShipStation + Quickbooks Online Integration

Create Quickbooks Online invoice for new ShipStation order

As soon as you receive a new ShipStation order, you need to generate a corresponding invoice so that you can get paid. With this ShipStation - Quickbooks Online integration, a new invoice will be created in your Quickbooks Online software automatically. This way, you can get paid faster and avoid having to manually create invoices for each new ShipStation order.

Plus, it saves you time by eliminating the need to manually create invoices. Set up the integration such that the invoice includes all the necessary details such as the order amount, customer information, and other relevant details.

By having this process automated, it will help you get paid faster and more efficiently. Additionally, it will help to keep your accounting records organized and up-to-date. Consequently, this will save you time and hassle in the long run.

So go ahead and activate this integration today to start streamlining your workflow and saving time on accounting. Thank us later!
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Got a different task in mind? Describe it

Got a different automation in mind? Describe it and let Integrately AI build it for you.

Connect more apps to your Quickbooks Online + ShipStation flow

Streamline your e-commerce operations by connecting accounting, shipping, customer management, and marketing tools together. Pick a combination and activate it in one click.

Quickbooks Online
ShipStation
+
ShopifyShopify (4)
+
GmailGmail (4)
+
StripeStripe (4)
+
SlackSlack (4)
+
MailchimpMailchimp (4)
+
Google SheetsGoogle Sheets (4)
Q
S
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Create a Shopify order from every new Quickbooks Online invoice, and generate a shipping label in ShipStation
Quickbooks Online invoices trigger new Shopify orders and ShipStation labels instantly without manual entry.
S
Q
S
When a Shopify order is created, create a customer in Quickbooks Online and fetch order details in ShipStation
New Shopify storefront orders automatically update your Quickbooks Online customer list and pull fulfillment data into ShipStation.
S
Q
S
If a Shopify order includes expedited shipping, create a priority Quickbooks Online invoice and generate a ShipStation label
Expedited Shopify orders automatically generate priority invoices in Quickbooks Online and rush shipping labels in ShipStation.
S
S
Q
When a ShipStation order ships, update the Shopify order status and record the payment in Quickbooks Online
Completed ShipStation shipments automatically update Shopify fulfillment statuses and record corresponding payments in Quickbooks Online.

Supported triggers and actions for Quickbooks Online and ShipStation

Mix and match to build the exact automation you need

Quickbooks Online
Quickbooks Online Triggers & Actions
Employee is updated in Quickbooks Online
Triggers the automation when an employee is updated
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Credit memo is created in Quickbooks Online
Triggers when a credit memo is created
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Account is updated in Quickbooks Online
Triggers the automation when an account is updated
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Account is created in Quickbooks Online
Triggers the automation when a new account is created
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Incoming account is created in Quickbooks Online
Triggers the automation when a new account is created
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Customer is created in Quickbooks Online
Triggers the automation when a new customer is created
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Customer is updated in Quickbooks Online
Triggers the automation when customer details are updated
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Invoice is created in Quickbooks Online
Triggers the automation when any invoice is added or modified
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Payment is created in Quickbooks Online
Triggers the automation when a new payment is created
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Sales receipt is created in Quickbooks Online
Triggers the automation when a sales receipt is created
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Estimate is created in Quickbooks Online
Triggers the automation when a new estimate is created
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Estimate is created or updated in Quickbooks Online
Triggers the automation when any estimate is created or updated
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Bill is created in Quickbooks Online
Triggers the automation when a new bill is created
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Employee is created in Quickbooks Online
Triggers the automation when an engagement action is created or modified
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Item is created in Quickbooks Online
Triggers the automation when a new item is created
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Expense is created in Quickbooks Online
Triggers the automation when a new expense is added
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Time activity is created in Quickbooks Online
Triggers the automation when a time activity is created
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Tax code is created in Quickbooks Online
Triggers the automation when a tax code is created
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Vendor is created in Quickbooks Online
Triggers the automation when a new vendor is created
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Asset account is created in Quickbooks Online
Triggers the automation when a new asset account is created
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Create journal entry in Quickbooks Online
Generates a new journal entry
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Search invoice by Invoice number in Quickbooks Online
Retrieves an invoice by searching with the invoice number
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Update invoice in Quickbooks Online
Modifies an existing invoice with new information
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Search product/service by FullyQualifiedName in Quickbooks Online
Locates and retrieves particular item information
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Delete invoice in Quickbooks Online
Removes an invoice from the system
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Get estimate pdf by id in Quickbooks Online
Retrieves a pdf estimate file by its id
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Create invoice in Quickbooks Online
Generates invoices for sales transactions
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Create customer in Quickbooks Online
Adds a new customer to the database
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Search customer by name in Quickbooks Online
Searches for a customer based on their name
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Update customer in Quickbooks Online
Updates a customer's information
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Get estimate pdf by id(deprecated) in Quickbooks Online
Retrieves a pdf estimate file by its id
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Create sales receipt in Quickbooks Online
Generates and send sales receipts to customers
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Send sales receipt in Quickbooks Online
Sends a sales receipt
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Create estimate in Quickbooks Online
Adds a new contact to the contact list
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Find estimate in Quickbooks Online
Retrieves estimated values based on particular criteria
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Search customer by email in Quickbooks Online
Searches for a customer by their email address
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Get invoice pdf in Quickbooks Online
Retrieves and download an invoice in pdf format
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Get invoice by id in Quickbooks Online
Retrieves a invoice using its id
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Search payment method by name in Quickbooks Online
Searches for a payment method by name
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Create credit memo in Quickbooks Online
Generates a new credit memo for a customer
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Search term by name in Quickbooks Online
Searches for a term by name
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Search class by name in Quickbooks Online
Searches for a class by its name
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Search active tax code by name in Quickbooks Online
Searches for an active tax code by its name
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Create time activity in Quickbooks Online
Creates a new time activity
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Create payment in Quickbooks Online
Generates and process a payment transaction
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Search product/service in Quickbooks Online
Locates and retrieves particular item information
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Create product/service in Quickbooks Online
Generates and launch new product or service offerings
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Search multiple items in Quickbooks Online
Searches for multiple items
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Create purchase order in Quickbooks Online
Generates a purchase order for approved requests
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Create bill in Quickbooks Online
Generates a new bill for the customer
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Get customer by id in Quickbooks Online
Retrieves customer information based on their id
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Get tax rate by id in Quickbooks Online
Retrieves tax rate information based on a id
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Search vendor in Quickbooks Online
Searches for a vendor
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Create vendor in Quickbooks Online
Adds a new vendor
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Find account by name in Quickbooks Online
Locates and retrieves account information using the account's name
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Create refund receipt in Quickbooks Online
Creates a new refund receipt
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Create expense in Quickbooks Online
Generates a new expense record
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Update product/service in Quickbooks Online
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ShipStation
ShipStation Triggers & Actions
Instant
Order is created in ShipStation
Triggers the automation when a new order is created
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Instant
Order is shipped in ShipStation
Triggers the automation when any order is shipped
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Instant
Item is shipped in ShipStation
Triggers the automation when an item is shipped
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Instant
Item is ordered in ShipStation
Triggers the automation when any item is ordered
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Get order by id in ShipStation
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Create label for order in ShipStation
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Create order in ShipStation
Creates a new order
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What can you automate with Quickbooks Online + ShipStation?

Streamline your billing and shipping operations with powerful, automated workflows designed for e-commerce growth.

What you can automate?
Sync Quickbooks Online invoices to ShipStation orders
Automatically turn every new Quickbooks Online invoice into a fulfillment order in ShipStation. Eliminate manual data entry between your accounting and shipping software.
📝
Capture every submitted customer field
Map complete billing addresses, customer names, and item details directly into your shipping and accounting platforms instead of just basic contact info.
🔔
Alert your team instantly on Slack
Notify your finance or warehouse team the moment an invoice is created or an order ships. Keep departments synchronized without manual messaging.
🔀
Route orders based on invoice value
Apply conditional logic to handle high-value invoices differently, routing VIP orders to priority fulfillment queues automatically.
🔄
Keep customer records continuously updated
Ensure customer updates in Quickbooks Online automatically reflect in your shipping database, preventing outdated delivery addresses.
🛡️
Prevent duplicate customer profiles
Search existing records before creating new entries in Quickbooks Online or ShipStation, keeping your databases clean and organized.
📦
Handle later fulfillment and payment updates
Automatically record payments in Quickbooks Online the moment ShipStation marks an item as shipped, closing the transaction loop.
🌐
Extend your workflow to Google Sheets
Log every Quickbooks Online invoice and ShipStation fulfillment event into Google Sheets for custom reporting and team visibility.
And much more...

Who is Quickbooks Online + ShipStation integration for?

Connecting Quickbooks Online and ShipStation eliminates manual order entry and reconciliation errors for e-commerce teams, finance managers, and warehouse staff.

Finance Managers
Finance Managers
Warehouse Supervisors
Warehouse Supervisors
Client Success Leads
Client Success Leads
E-commerce Operations Directors
E-commerce Operations Directors
Billing Specialists
Billing Specialists
Inventory Auditors
Inventory Auditors
📊
Finance Managers
You're reviewing revenue reports in Quickbooks Online but shipping and fulfillment data lives separately in ShipStation, so your financial summaries never quite match actual inventory movement — with this integration, every order syncs instantly and your ledger stays accurate.
📦
Warehouse Supervisors
You need to dispatch orders quickly upon payment confirmation, but manual handoffs between invoicing and shipping delay your warehouse team — this integration means every invoice triggers a ShipStation order the second it is created.
🤝
Client Success Leads
You answer to key clients who expect immediate shipment updates after billing, but finding tracking numbers requires digging through separate systems — automating both apps means shipping confirmations reach stakeholders without manual lookups.
📈
E-commerce Operations Directors
Order volume is scaling faster than your team can manually copy billing details into accounting software, leading to recurring backlogs — automating this workflow means thousands of orders flow into Quickbooks Online and ShipStation effortlessly.
💼
Billing Specialists
You rely on sales reps to hand over order details before you can generate invoices in Quickbooks Online, leaving revenue sitting unbilled — connecting these apps means invoices are generated the moment orders are created.
📋
Inventory Auditors
You need a reliable audit trail across financial and fulfillment records, but manual data entry keeps leaving frustrating gaps in your history — this integration ensures every transaction and shipment is logged without omission.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate Quickbooks Online + ShipStation

Build and manage your Quickbooks Online + ShipStation automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Quickbooks Online + ShipStation with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect Quickbooks Online to ShipStation?
Frequently Asked Questions
You can connect Quickbooks Online to ShipStation in 1 click using ready templates or ask Integrately AI to build your workflow. It also works smoothly with tools like Gmail, Slack, and Google Sheets.
Can I automatically create a ShipStation order when a Quickbooks Online invoice is created?
Frequently Asked Questions
Can I connect Quickbooks Online, ShipStation, and Google Sheets?
Frequently Asked Questions
What is a good Zapier alternative for Quickbooks Online and ShipStation?
Frequently Asked Questions
How does Quickbooks Online handle invoice creation data in this integration?
Frequently Asked Questions
How does ShipStation manage order fulfillment data when connected to Quickbooks Online?
Frequently Asked Questions
Do I need coding skills to automate Quickbooks Online and ShipStation?
Frequently Asked Questions
Is the Quickbooks Online and ShipStation integration free?
Frequently Asked Questions
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Want to automate something else in your workflow?

You Can Also Connect Quickbooks Online or ShipStation With 1500+ Other Apps

Quickbooks Online
Popular Quickbooks Online Integrations
Connect Quickbooks Online to CRMs, payment gateways, and reporting tools to keep your financial accounting synchronized across platforms.
ShipStation
Popular ShipStation Integrations
Sync ShipStation with inventory managers, e-commerce storefronts, and customer support tools to streamline your entire fulfillment operation.