Sessions + Vapi Integration
Integrate Sessions to Vapi in one click, or tell Integrately AI how you want each booking handled. Trigger outbound voice calls, manage meeting data, alert your team, and coordinate follow-up conversations automatically.
Free forever.Use premium features free for 14 days.1.
Event ended in Sessions Instant- Transcript is created in Sessions Instant
- Takeway is ready in Sessions Instant
- Session is updated in Sessions Instant
- Session ended in Sessions Instant
- Session started in Sessions Instant
- Session is created in Sessions Instant
- Booking is created in Sessions Instant
- Event has started in Sessions Instant
- Event registration is created in Sessions Instant
- Event is published in Sessions Instant
- Event is updated in Sessions Instant
- Event is created in Sessions Instant
- Booked event has ended in Sessions Instant
- Booked event has started in Sessions Instant
- Booking is updated in Sessions Instant
2.
Create squad in Vapi- Create chat in Vapi
- Create outbound phone call in Vapi
Trusted by experts at...
Ready Workflows for Sessions + Vapi Integration
Initiate outbound voice calls, launch chats, manage squads, and trigger follow-up actions, all in just one click.
Sorry, we don’t have a ready workflow for this combination yet.
Create your workflow with Integrately AI.Simply describe what you want to automate, and Integrately AI will build it for you.
Connect more apps to your Sessions + Vapi flow
Sync meeting details to your CRM, notify your team on messaging apps, and schedule calendar follow-ups after every voice call. Pick a combination and activate it in one click.
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Google Calendar (6)
Google Calendar (6) +
HubSpot (6)
HubSpot (6) +
Calendly (6)
Calendly (6) +
Slack (6)
Slack (6) +
Gmail (6)
Gmail (6) +
Zoom (6)
Zoom (6) S
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Create a Vapi outbound phone call and schedule a Google Calendar event whenever a booking is created in Sessions
New bookings in Sessions instantly trigger an outbound phone call in Vapi and schedule a corresponding event in Google Calendar. No manual scheduling, no missed follow-ups.
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Trigger a Vapi chat and update your Google Calendar events automatically when a session starts in Sessions
When a session starts in Sessions, launch a Vapi chat and update your Google Calendar schedule without switching tabs.
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When an event is updated in Sessions, create a Vapi squad and reschedule the matching Google Calendar event
Event updates in Sessions instantly create a Vapi squad and adjust your Google Calendar schedule, keeping everything in sync.
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Create a Vapi outbound phone call and add a Google Calendar event for every new session created in Sessions
Every new session in Sessions automatically initiates a Vapi outbound call and blocks out time in Google Calendar.
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When a booked event has ended in Sessions, create a Vapi chat and mark the Google Calendar event as completed
Post-session wrap-ups happen automatically by launching a Vapi chat and marking the Google Calendar event as finished.
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Use ChatGPT to summarise a Sessions transcript, trigger a Vapi call, and add a Google Calendar event
AI analyses your Sessions transcripts, triggers a Vapi outbound call, and logs the outcome in Google Calendar.
Supported triggers and actions for Sessions and Vapi
Mix and match to build the exact automation you need
Sessions Triggers & Actions
Instant
Transcript is created in Sessions
Triggers the automation when a new transcript is created
Try it → Instant
Booking is created in Sessions
Triggers the automation when a new booking is created
Try it → Instant
Event registration is created in Sessions
Triggers the automation when someone registers for any event
Try it → Instant
Booked event has started in Sessions
Triggers the automation when a booked event start
Try it → What can you automate with Sessions + Vapi?
Streamline your virtual events and voice AI operations by automating workflows from the moment a booking is created to final transcript analysis.
📞
Initiate instant Vapi outbound calls from Sessions bookings
Trigger a Vapi outbound phone call the moment a new booking is created in Sessions. Eliminate manual dialing and connect with participants immediately.
📝
Capture complete registration details and answers
Map every custom field and attendee response from Sessions into your downstream systems instead of just basic contact names. Ensure no critical participant data is lost.
🔔
Alert your team instantly when sessions begin
Send instant notifications to your team on Slack or email the moment a session starts in Sessions. Keep staff coordinated without manual status checks.
🔀
Route voice calls based on submitted booking details
Configure conditional logic to trigger different Vapi outbound calls or squads depending on specific attendee answers or tiers submitted in Sessions.
🔄
Keep your scheduling and CRM records updated
Automatically update calendar events, CRM contact stages, and tracking sheets whenever event details or participant statuses change in Sessions.
🔍
Upsert records cleanly to prevent duplicates
Search existing records before creating new entries in your connected databases, ensuring contact details and session histories stay clean and deduplicated.
⏱️
Automate workflows when booked events end
Trigger post-session actions such as transcript generation, chat creation, or follow-up calls the moment a booked event ends or a session is completed.
🔗
Extend your workflow with Google Calendar or HubSpot
Connect Sessions and Vapi triggers to Google Calendar, HubSpot, or Slack to build a complete multi-step automation pipeline tailored to your team.
And much more...
Who is Sessions + Vapi integration for?
Teams managing webinars, client consultations, and virtual meetings can automate voice AI workflows and customer follow-ups without manual data entry or missed calls.
Virtual event analysts
Customer success leads
Agency account managers
Operations directors
Sales development reps
Compliance and audit teams
📊
Virtual event analysts
You're hosting multiple client webinars in Sessions but your tracking sheet only updates when someone manually exports booking reports, so the attendance counts you're reviewing are always hours behind — with this integration, every new booking lands in your system instantly and your reporting data stays current.
⚡
Customer success leads
You rely on timely session engagement alerts in Sessions to handle urgent client inquiries, but notifications get buried in crowded inboxes so your team responds hours too late — automating both apps means every session event triggers an immediate Vapi outbound call so critical issues receive instant attention.
🤝
Agency account managers
You coordinate client demo sessions in Sessions and need to keep stakeholders updated on attendance, but manual progress reporting leaves clients asking for status updates before you can send them — this integration means every completed session automatically triggers downstream updates and keeps your client records fully synchronised.
📈
Operations directors
You manage high volumes of daily meeting registrations in Sessions, but manual record creation and voice campaign scheduling cannot keep up with peak traffic so leads slip through the cracks — automating both apps means every registration instantly launches outbound calls and CRM records without manual intervention.
💼
Sales development reps
You wait for sales webinars to finish in Sessions before reaching out to attendees, but manual lead handovers delay your follow-up calls until prospects have lost interest — connecting these apps means every session booking immediately initiates a Vapi voice workflow so you connect with leads while intent is highest.
🗂️
Compliance and audit teams
You track participant attendance and session transcripts in Sessions, but manual record archiving leaves audit gaps and missing interaction histories — with this integration, every transcript and booking event is automatically captured and logged for complete record reliability.
Did you know?
Our team can create automations for you... At no extra cost!
Tell us what type of automation you want to make?
Why choose Integrately to automate Sessions + Vapi
Build and manage your Sessions + Vapi automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.
1,500+ apps connected
Connect Sessions + Vapi with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?
1
Select Automation
2
Connect Accounts
3
Automation is ready
Connect Sessions + Vapi Now 
In Just 1 Click!
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Frequently Asked Questions
How do I connect Sessions to Vapi?
Connecting Sessions to Vapi is simple and fast with Integrately. You can use 1-click ready workflows or ask Integrately AI to build custom multi-step automations connecting Sessions, Vapi, and popular apps like HubSpot, Slack, and Google Calendar.
Can I trigger Vapi outbound phone calls automatically when a booking is created in Sessions?
Can I connect Sessions, Vapi, and Google Calendar?
What is a good Zapier alternative for Sessions and Vapi?
How does Sessions handle booking updates in integrations?
Can Vapi handle outbound calls across multiple team squads?
Do I need coding skills to automate Sessions and Vapi?
Is the Sessions and Vapi integration free?
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Want to automate something else in your workflow?
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