Square + Toggl Integration

Integrate Square to Toggl in one click, or tell Integrately AI how you want each order handled. Track time, create projects, log clients, and update billing records automatically.

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Use premium features free for 14 daysUse premium features free for 14 days.
1.
  • Square
    Payment is failed in Square
  • Square
    Payment is successful in Square
  • Square
    Payment is created (all status) in Square
  • Square
    Customer is created in Square
  • Square
    Order is created in Square
  • Toggl
    Time entry started in Toggl
  • Toggl
    Time entry is created in Toggl Instant
  • Toggl
    Time entry is updated in Toggl Instant
  • Toggl
    Task is created in Toggl Instant
  • Toggl
    Project is created in Toggl Instant
  • Toggl
    Client is created in Toggl Instant
  • Toggl
    Tag is created in Toggl Instant
  • Toggl
    Workspace is created in Toggl
Arrow Right
2.
  • Square
    Update customer in Square
  • Square
    Create customer in Square
  • Square
    Search customer in Square
  • Square
    Add customer to group in Square
  • Square
    Create booking in Square
  • Square
    Get order by Id in Square
  • Square
    Create paid order in Square
  • Square
    Get customer by Id in Square
  • Toggl
    Search project by name in Toggl
  • Toggl
    Stop time entry in Toggl
  • Toggl
    Get project by ID in Toggl
  • Toggl
    Create time entry in Toggl
  • Toggl
    Create project in Toggl
  • Toggl
    Create tag in Toggl
  • Toggl
    Update client in Toggl
  • Toggl
    Create client in Toggl
  • Toggl
    Create task in Toggl

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Ready WorkflowsReady Workflows   for Square + Toggl Integration

Track billable hours, create projects, log clients, update time entries, and sync records, all in just one click.

Sorry, we don’t have a ready workflow for this combination yet.
Got a different task in mind? Describe it

Create your workflow with Integrately AI.
Simply describe what you want to automate, and Integrately AI will build it for you.

Connect more apps to your Square + Toggl flow

Send tracked hours to accounting, sync data to spreadsheets, and notify your team the moment billable work updates. Pick a combination and activate it in one click.

Square
Toggl
+
QuickBooks OnlineQuickBooks Online (4)
+
Google SheetsGoogle Sheets (4)
+
SlackSlack (4)
+
AsanaAsana (4)
+
GmailGmail (4)
+
Google DriveGoogle Drive (4)
S
Q
T
Create a QuickBooks Online customer for every new Square customer, and add a new client in Toggl
New Square customers automatically appear in QuickBooks Online and Toggl without manual data entry.
S
Q
T
Create a QuickBooks Online invoice when a Square order is created, and start a time entry in Toggl
Generate invoices in QuickBooks Online and track billable time in Toggl whenever a Square order comes in.
S
Q
T
When a Square payment is successful, create an invoice in QuickBooks Online and create a project in Toggl
Successful payments in Square instantly log invoices in QuickBooks Online and set up project tracking in Toggl.
S
Q
T
If a Square payment fails, update the customer in QuickBooks Online and create a task in Toggl
Failed payments in Square flag QuickBooks Online customer records and create review tasks in Toggl.

Supported triggers and actions for Square and Toggl

Mix and match to build the exact automation you need

Square
Square Triggers & Actions
Payment is failed in Square
Triggers the automation when a payment fails
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Payment is successful in Square
Triggers the automation when a payment is successfully processed
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Payment is created (all status) in Square
Triggers the automation when a payment is created, regardless of its status
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Customer is created in Square
Triggers the automation when a new customer is created
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Order is created in Square
Triggers the automation when a new order is created
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Update customer in Square
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Create customer in Square
Adds a new customer to the database
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Search customer in Square
Locates and retrieves customer information
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Add customer to group in Square
Assigns a customer to a group or segment based on predefined criteria
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Create booking in Square
Schedule and confirm a booking request
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Get order by Id in Square
Retrieves an order by its id
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Create paid order in Square
Creates a new paid order
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Get customer by Id in Square
Retrieves customer information based on their id
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Toggl
Toggl Triggers & Actions
Time entry started in Toggl
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Instant
Time entry is created in Toggl
Triggers the automation when a new time entry is created
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Instant
Time entry is updated in Toggl
Triggers the automation when a time entry is updated
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Instant
Task is created in Toggl
Triggers the automation when a new task is created
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Instant
Project is created in Toggl
Triggers the automation when a new project is created
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Instant
Client is created in Toggl
Triggers the automation when a new client is created
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Instant
Tag is created in Toggl
Triggers the automation when a tag is added
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Workspace is created in Toggl
Triggers the automation when a new workspace is created
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Search project by name in Toggl
Searches for a project using its name
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Stop time entry in Toggl
Stops a time entry
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Get project by ID in Toggl
Retrieves project information using the project id
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Create time entry in Toggl
Creates a new time entry without manual input
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Create project in Toggl
Creates a new project
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Create tag in Toggl
Generates a new tag
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Update client in Toggl
Updates client information
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Create client in Toggl
Generates a new client profile
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Create task in Toggl
Creates a new task
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What can you automate with Square + Toggl?

Streamline your commerce and time tracking workflows with powerful automated routines.

What you can automate?
🚀
Create projects from incoming orders
Automatically initialize a new project in Toggl the moment an order is created in Square, ensuring billable hours are tracked immediately.
📋
Capture every submitted order detail
Map all available order fields from Square into Toggl descriptions or project notes instead of basic titles, creating comprehensive records.
🔔
Notify teams upon payment success
Alert your team instantly when a payment is successful in Square, kicking off time tracking workflows in Toggl without delay.
🔀
Route tasks based on payment status
Take different actions in Toggl depending on whether a Square payment is successful or failed, keeping your operations organized.
🔄
Keep client records synchronized
Update existing client and customer profiles across Square and Toggl automatically as details change over time.
🔍
Prevent duplicate records with smart search
Search for existing clients in Toggl before creating new ones when a customer is registered in Square.
⚠️
Handle payment failures immediately
Trigger review tasks in Toggl the moment a payment fails in Square so your billing team can investigate right away.
🌐
Extend workflows to external apps
Connect your Square and Toggl core flow with Slack, Google Sheets, or QuickBooks Online to automate multi-step business operations.
And much more...

Who is Square + Toggl integration for?

Teams managing billable orders and time tracking across commerce and project management systems.

Agency owners
Agency owners
Project managers
Project managers
Freelancers
Freelancers
Operations leads
Operations leads
Finance managers
Finance managers
Client success teams
Client success teams
📈
Agency owners
You're running client orders through Square but your time tracking sheet only updates when someone manually creates a project, so your billing hours are always lagging — this integration means every new order creates a Toggl project instantly and your billable pipeline stays current.
⏱️
Project managers
You need to track billable tasks as soon as customer payments clear, but manual setup delays project tracking by hours — automating both apps means every successful Square payment kicks off a Toggl time entry and your schedule stays aligned.
💼
Freelancers
You answer to clients who want immediate confirmation when retainers or orders are processed, but keeping your time logs synchronized takes hours each week — connecting these apps means every new Square customer updates your Toggl client records automatically.
⚙️
Operations leads
The transaction volume is too high for anyone to keep customer records updated by hand across systems, leading to mismatched data — with this integration, every order creates clean project spaces without manual data entry.
💰
Finance managers
You own the billing review and depend on sales teams to hand over payment details before tracking hours, causing communication delays — automating both apps means payment statuses flow straight into your time tracking records.
🤝
Client success teams
You need a reliable history of customer engagements and keep finding gaps between orders and project setup — this integration means every order details handoff happens instantly with zero missed records.
Our team

Ready Workflows Did you know?

Our team can create automations for you... At no extra cost!

Tell us what type of automation you want to make?

Why choose Integrately to automate Square + Toggl

Build and manage your Square + Toggl automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Square + Toggl with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
How Integrately Works?

How Integrately Works?

1
Select Automation
Select a trigger from Google Sheets
2
Connect Accounts
Connect Accounts
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3
Automation is ready
Setup an action from Trello
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Frequently Asked Questions

How do I connect Square to Toggl?
Frequently Asked Questions
You can connect Square to Toggl in one click using ready templates on Integrately, or ask Integrately AI to build the automation and map the fields. You can also connect other tools like Google Sheets, Slack, and QuickBooks Online.
Can I automatically create Toggl projects from Square orders?
Frequently Asked Questions
Can I connect Square, Toggl, and Slack?
Frequently Asked Questions
What is a good Zapier alternative for Square and Toggl?
Frequently Asked Questions
How are customers handled when connecting Square and Toggl?
Frequently Asked Questions
Can I start time entries in Toggl based on Square payments?
Frequently Asked Questions
Do I need coding skills to automate Square and Toggl?
Frequently Asked Questions
Is the Square and Toggl integration free?
Frequently Asked Questions
Didn't find the answer you were looking for?
Didn't find the answer you were looking for?
No worries — just send us a message and we’ll get back to you as soon as possible.

Want to automate something else in your workflow?

You Can Also Connect Square or Toggl With 1500+ Other Apps

Square
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Toggl
Popular Toggl Integrations
Sync Toggl with project management, invoicing, and reporting tools to streamline time tracking.
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