Aircall
Gmail
HubSpot
Survey Monkey

Aircall + Gmail + HubSpot + Survey Monkey integration

Automate call logging, customer follow-ups, feedback surveys, support tickets, and contact management across Aircall, Gmail, HubSpot, and Survey Monkey.

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Popular automation
Trigger
Call is ended
in Aircall
Actions
Add note to contact
in HubSpot
Send survey
in Survey Monkey
Send email
in Gmail

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Ready Workflows Ready Workflows   for Aircall + Gmail + HubSpot + Survey Monkey integration

Log call notes, send follow-ups, collect feedback, open support tickets, and keep contacts up to date, all in just one click.

Trigger
Call is ended
in Aircall
Actions
Add note to contact
in HubSpot
Send survey
in Survey Monkey
Send email
in Gmail

Log every Aircall call note in HubSpot, then send a Gmail follow-up and Survey Monkey survey

Every time a call ends, your notes land on the HubSpot contact and the customer gets a Gmail follow-up and a Survey Monkey survey.
After a support call, someone usually has to write up notes, send a recap and remember to ask for feedback. This workflow does all three once the call ends in Aircall. Nothing gets skipped on a busy day, and the customer hears from you while the conversation is still fresh.
Read More
Trigger
Call is ended
in Aircall
Actions
F
Continue only if call duration is greater than 120 seconds
in Filter
Add note to contact
in HubSpot
Send survey
in Survey Monkey
Send email
in Gmail

Only log Aircall calls longer than two minutes in HubSpot, then send a Survey Monkey survey and Gmail summary

Calls under two minutes are skipped, so only real conversations get a HubSpot note, a Survey Monkey survey and a Gmail summary.
Brief misdials and dropped calls can clutter your CRM and annoy customers with surveys they never needed. This version checks the call length in Aircall before anything else happens. Surveys go only to people who actually spoke with your team.
Read More
Trigger
Call is ended
in Aircall
Actions
C
Summarize call notes and extract customer sentiment
in ChatGPT
Add note to contact
in HubSpot
Send survey
in Survey Monkey
Send email
in Gmail

Turn Aircall call notes into a HubSpot summary with customer sentiment, then send a Survey Monkey survey and Gmail recap

AI turns rough call notes into a short HubSpot summary, then the customer gets a Survey Monkey survey and a Gmail recap.
Raw call notes are hard to scan later, and reps often write them in a rush. This setup has ChatGPT pull out the key points and the customer's mood before the note is saved. The customer then gets a Survey Monkey evaluation and a Gmail recap that reflects what was actually discussed.
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Trigger
Call is ended
in Aircall
Actions
Add note to contact
in HubSpot
Send survey
in Survey Monkey
Send email
in Gmail
S
Send message to customer-success channel
in Slack

Log Aircall calls in HubSpot, send a Survey Monkey survey, email a Gmail recap, and alert your team in Slack

After each Aircall call, your team sees the HubSpot note in Slack, and the customer gets a Survey Monkey survey and Gmail recap.
Account managers want to know right away when a key client has been called, without opening the CRM. This workflow logs the call in HubSpot, sends the customer a Survey Monkey survey and emails a recap through Gmail. A message also goes to a shared Slack channel, so the team stays informed without anyone sending a manual update.
Read More
Trigger
Call is tagged
in Aircall
Actions
F
Continue only if tag equals Support Resolved
in Filter
Create ticket
in HubSpot
Send survey
in Survey Monkey
Send email
in Gmail

When an Aircall call is tagged Support Resolved, open a HubSpot ticket and send Survey Monkey and Gmail follow-ups

When an Aircall call is tagged as resolved, a HubSpot ticket is created and the customer gets Survey Monkey and Gmail messages.
Support desks need a clear ticket trail for every issue they close, and they want feedback on the fix. Tagging a call Support Resolved in Aircall is the signal that the issue is done. Only tagged calls are passed on, so the ticket list stays accurate and the customer gets a confirmation email.
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Trigger
Contact is created
in Aircall
Actions
Create or Update contact
in HubSpot
Create contact
in Survey Monkey
Send email
in Gmail

Add new Aircall contacts to HubSpot, add them to Survey Monkey, and send a Gmail welcome email

New phone leads in Aircall become HubSpot contacts, join your Survey Monkey list, and get a Gmail welcome email.
Outbound sales teams often add a new lead to the phone system and forget to copy them into the CRM. This workflow keeps those details matched across the phone system, CRM, survey tool and inbox. Each new lead also gets a welcome email straight away, so the first contact feels prepared.
Read More
Trigger
Call is commented
in Aircall
Actions
Add note to contact
in HubSpot
Send survey
in Survey Monkey
Create draft
in Gmail

Add Aircall call comments to HubSpot as notes, send a Survey Monkey survey, and draft a Gmail reply for review

Comments added to an Aircall call go to the HubSpot contact, and Gmail gives your rep a draft to review before sending.
A manager often adds a quick comment to a call and then has to chase the note later. This setup saves the comment on the customer's HubSpot contact and sends a targeted Survey Monkey survey. It also creates a Gmail draft, so the rep can review it before anything goes to the customer.
Read More
Trigger
Deal stage is changed
in HubSpot
Actions
IF
Check if deal stage is Closed Won
in Condition
Create contact
in Aircall
Send survey
in Survey Monkey
Send email
in Gmail

When a HubSpot deal is marked Closed Won, add the client to Aircall, send a Survey Monkey survey, and email kick-off details through Gmail

When a HubSpot deal is marked Closed Won, the client is added to Aircall and gets a Survey Monkey survey and a Gmail kick-off email.
Onboarding starts the moment a deal closes, but phone and paperwork tasks often lag behind. This workflow checks for Closed Won first, then adds the client to Aircall for check-in calls. The client also gets an onboarding survey and kick-off details by email, so no step waits for someone to remember.
Read More
Trigger
Ticket is updated
in HubSpot
Actions
IF
Check if ticket status is Closed
in Condition
Update contact
in Aircall
Send survey
in Survey Monkey
Send email
in Gmail

When a HubSpot ticket is closed, update the Aircall contact, send a Survey Monkey survey, and email a Gmail confirmation

When a HubSpot ticket is closed, the Aircall contact is updated and the customer gets a Survey Monkey survey and a Gmail confirmation.
Phone agents can call a customer about an issue that was already fixed if the contact details are out of date. This workflow checks for a closed ticket and updates the contact in Aircall. The customer then gets a satisfaction survey and a closing email, so the support loop finishes cleanly.
Read More
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More ways to automate your
Aircall + Gmail + HubSpot + Survey Monkey workflow

Connect 1,500+ apps and get more done from your workflows.

Text a follow-up
Twilio can send the customer a short text after a call ends, with a link or a next step. It works well when an email might sit unread for days.
Alert the support team
Microsoft Teams can post a message to your support channel when a low rating opens a HubSpot ticket. Your team can step in quickly, before the problem grows.
Save call recordings
Google Drive can store each Aircall call recording in a folder named after the customer. Your team can find a conversation later without searching through the phone system.
Track fixes on a board
Trello can add a card for each new HubSpot ticket, so the fix team sees the job on their board. Nothing waits in an inbox where it can be missed.
Offer a callback
Calendly can send a booking link to a customer who gave a low rating. They pick a time to talk, so there is no back-and-forth email to arrange a call.
Log scores in a sheet
Google Sheets can keep a running list of every survey score next to the customer's name. Managers can spot patterns across weeks without opening each survey.

How the data usually flows between Aircall, Gmail, HubSpot and Survey Monkey

See how information moves automatically from your phone calls through your CRM and inbox to your customer's survey.

Aircall
Aircall
The moment a call ends in Aircall, the automation starts. Nobody has to remember to write up the call afterwards.
Call ends
HubSpot
HubSpot
The call notes land on the customer's contact in HubSpot. Anyone on your team can read what was said before their next conversation.
Notes saved
Gmail
Gmail
A follow-up email goes out from Gmail to the customer. They get a clear next step without waiting for someone to type it up.
Follow-up sent
Survey Monkey
Survey Monkey
A short survey lands in the customer's inbox while the call is still fresh. Their answers come back to you, so you know how the call went.
Feedback comes back
ai-icon
Fully Automated
Once set up, your data moves seamlessly
between Aircall, Gmail, HubSpot and Survey Monkey.
Aircall
Gmail
HubSpot
Survey Monkey
One continuous flow, Zero extra effort.

Steps to connect Aircall, Gmail, HubSpot and Survey Monkey

  1. Log in to Integrately
  2. Search and select Aircall and Gmail
  3. Pick a ready 1-click automation or select the desired trigger-action pair
  4. Securely connect your Aircall & Gmail accounts
  5. Add HubSpot & Survey Monkey in the next steps of your workflow
  6. Map the fields across all four apps
  7. Test it, then switch it on Done

Supported triggers and actions

A trigger is what starts the automation. An action is what it does next. Mix any of these across the three apps.

Aircall
Aircall Triggers & Actions
Instant
Call is created in Aircall
Triggers the automation when a new call is made
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Instant
Call is ended in Aircall
Triggers the automation when a call has ended
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Instant
Call is tagged in Aircall
Triggers the automation when a call is made
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Instant
Call started ringing on agents phone in Aircall
Triggers the automation when call details are modified
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Instant
Call is answered in Aircall
Triggers the automation when a call is picked up
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Instant
Call is commented in Aircall
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Instant
Call is hungup in Aircall
Triggers the automation when a call is disconnected abruptly
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Instant
Call is assigned to agent in Aircall
Triggers the automation when a call is assigned to an agent
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Instant
Call is declined by agent in Aircall
Triggers the automation when a call is declined by an agent
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Instant
Call is transferred in Aircall
Triggers the automation when a call is transferred
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Instant
Call is archived in Aircall
Triggers the automation when a call is archived
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Instant
Call is untagged in Aircall
Triggers the automation when a call action is performed
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Instant
Contact is created in Aircall
Triggers the automation when a new contact is created
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Instant
Contact is updated in Aircall
Triggers the automation when a contact is updated
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Instant
Contact is deleted in Aircall
Triggers the automation when a contact is removed from the particular list
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Instant
User is created in Aircall
Triggers the automation when a new user is created
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Instant
User is connected in Aircall
Triggers the automation when the user is connected to a service
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Instant
User is deleted in Aircall
Triggers the automation when a user is deleted
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Instant
User is disconnected in Aircall
Triggers the automation when the user is disconnected
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Instant
Number is created in Aircall
Triggers the automation when a particular number becomes available
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Instant
Number is opened in Aircall
Triggers the automation when a particular number is opened or viewed
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Instant
Number is deleted in Aircall
Triggers the automation when a number is deleted
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Instant
Number is closed in Aircall
Triggers the automation when a particular number becomes unavailable
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Update contact in Aircall
Updates the specified contact in the database
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Add phone number to contact in Aircall
Adds phone number to specified contact in the database
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Add email to contact in Aircall
Adds email to specified contact in the database
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Search contact in Aircall
Searches the contact
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Create contact in Aircall
Adds a new contact to the database
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Search call in Aircall
Searches for a call
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Tag a call in Aircall
Tags a call
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Add comment to call in Aircall
Adds comments to a call
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Pause call recording in Aircall
Pauses call recording
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Resume call recording in Aircall
Resumes call recording
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Delete call recording in Aircall
Deletes recorded phone conversations
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Gmail
Gmail Triggers & Actions
Email is received in Gmail
Triggers the automation when an email is received
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Label is added to email in Gmail
Triggers the automation when any email is labelled
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New email is starred in Gmail
Triggers the automation when any email is starred
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Email matching search is received in Gmail
Triggers the automation when an incoming email matches a particular search criteria
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Thread is started in Gmail
Triggers the automation when a new thread is created
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Label is created in Gmail
Triggers the automation when a new label is created
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Send email in Gmail
Sends an email to a recipient
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Reply to email in Gmail
Replies to an email
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Create draft in Gmail
Adds a new contact to the contact list
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Delete label in Gmail
Removes a particular label from the selected item
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Create draft reply in Gmail
Adds a new contact to the contact list
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Search email in Gmail
Scan email inbox for keywords or sender
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Add label to email in Gmail
Categorize and organize emails by adding labels based on criteria
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Remove label from email in Gmail
Removes a label from an email
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Create label in Gmail
Generates a new label
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Update label in Gmail
Modify the label information
Try it →
HubSpot
HubSpot Triggers & Actions
Contact is created in a list in HubSpot
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Meeting is created in HubSpot
Triggers the automation when a new meeting is created
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Meeting is updated in HubSpot
Triggers the automation when a new meeting is update
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Contact is created in HubSpot
Triggers the automation when a new contact is created
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Contact is updated in HubSpot
Triggers the automation when a contact is updated or created.
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Company is created in HubSpot
Triggers the automation when a new company is created
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Company is updated in HubSpot
Triggers the automation when a company is updated
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Deal is created in HubSpot
Triggers the automation when a deal is created
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Deal stage is changed in HubSpot
Triggers the automation when a deal stage is changed
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Deal is updated in HubSpot
Triggers the automation when a deal is updated
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Task is created in HubSpot
Triggers the automation when a new task is created
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Task is updated in HubSpot
Triggers the automation when a task is updated
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Task is marked as done in HubSpot
Triggers the automation when a task is marked as completed.
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Quote is created in HubSpot
Triggers the automation when a new quote is created
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Quote is created or updated in HubSpot
Triggers the automation when a quote is created or updated
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New Line item is created in HubSpot
Triggers the automation when a new line item is added
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LineItem is created/updated in HubSpot
Triggers the automation when a LineItem is added or updated
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Product is created in HubSpot
Triggers the automation when a new product is created
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Product is updated in HubSpot
Triggers the automation when a product is updated
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Form is submitted in HubSpot
Triggers the automation when a form is filled
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Email event is created in HubSpot
Triggers the automation when any email event occurs
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Engagement is created in HubSpot
Triggers the automation when any type of engagement is created
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Engagement is created/modified in HubSpot
Triggers the automation when any contact activity is created or updated
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Blog post is created in HubSpot
Triggers the automation when a new blog post is created
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Blog tag is created in HubSpot
Triggers the automation when a new tag is added to blog
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Social media message is broadcasted in HubSpot
Triggers the automation when a social media message is broadcasted
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Email subscription timeline is created in HubSpot
Triggers the automation when tracking is initiated for a contact's email subscription activities
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Ticket is created in HubSpot
Triggers the automation when a new ticket is created
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Ticket is updated in HubSpot
Triggers the automation when a ticket is modified
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File is created/uploaded in HubSpot
Triggers the automation when a particular action in the workflow fails
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Form is created in HubSpot
Triggers the automation when a new form is created
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Associate contact with company in HubSpot
Associates a contact with a company
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Uninstall App in HubSpot
Removes the application from the system.
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Associate Deal with Contact in HubSpot
Link a support Dealto a contact
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Associate Deal with Company in HubSpot
Link a support ticket to a corresponding object
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Associate engagement with related object in HubSpot
Link a support engagement to a corresponding object
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Remove email subscription in HubSpot
Removes an email subscription
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Create contact in HubSpot
Adds a new contact to the database
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Update contact in HubSpot
Updates contact information with new details
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Add contact to a list in HubSpot
Adds a contact to a predefined contact list
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Remove contact from list in HubSpot
Removes a particular contact from a designated list
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Create or Update contact in HubSpot
Adds or update contact information
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Get contact by id in HubSpot
Retrieves a contact's information based on their id
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Archive contact in HubSpot
Archive a particular contact's details for future reference
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Create company in HubSpot
Generates a new company profile with given details
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Update company in HubSpot
Updates company information
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Get company by id in HubSpot
Retrieves a company's details using its id
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Archive company in HubSpot
Archive company files and data for future reference
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Create deal in HubSpot
Generates a new deal with
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Update deal in HubSpot
Updates deal information based on new criteria or changes
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Get deal by id in HubSpot
Retrieves a deal by its id
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Archive deal in HubSpot
Save and store deal information for future reference
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Create task in HubSpot
Creates a new task
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Update task in HubSpot
Updates the task with new information or changes
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Mark task as completed in HubSpot
Marks task as completed
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Archive task in HubSpot
Move completed tasks to a designated archive folder
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Create note in HubSpot
Creates a new note in the particular format
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Add note to contact in HubSpot
Adds a personalized note to a contact
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Add note to deal in HubSpot
Adds a note to a deal
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Upload file in HubSpot
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Create engagement in HubSpot
Logs a new engagement or interaction, such as a call, email, or meeting
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Create blog post in HubSpot
Generates and publish a new blog post
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Create blog tag in HubSpot
Creates tags for blog posts based on content keywords
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Get quote by id in HubSpot
Retrieves a quote using its id
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Create line-item in HubSpot
Creates a new line item
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Update line-item in HubSpot
Updates the details of a line-item
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Get line-item by id in HubSpot
Retrieves a line-item from a database using its id
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Archive line-item in HubSpot
Store a line-item for future reference
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Create ticket in HubSpot
Generates a new ticket
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Update ticket in HubSpot
Updates ticket information
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Get ticket by id in HubSpot
Retrieves a ticket by its id
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Archive ticket in HubSpot
Archive closed tickets for better organization
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Get associated records in HubSpot
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Get deal associated records in HubSpot
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Associate task with contact in HubSpot
Link a task to a contact in the contact list
Try it →
Associate ticket to related object in HubSpot
Link a support ticket to a corresponding object
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Associate deal with line item in HubSpot
Associates a deal with a line item
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Remove Association in HubSpot
Removes an association
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Create form submission in HubSpot
Generates a form submission from input data
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Create social media message in HubSpot
Creates a new social media message
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Add contact to workflow in HubSpot
Adds a contact to a workflow
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Retrieve signed URL for file in HubSpot
Retrieves a signed url for a file
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Create product in HubSpot
Generates and launch new products
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Update product in HubSpot
Updates product information
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Get product by id in HubSpot
Retrieves product information using its id
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Archive product in HubSpot
Move discontinued products to an archive folder for future reference
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Get owner by Id in HubSpot
Retrieves owner information based on the provided unique id
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Get form by id in HubSpot
Retrieves a form based on its id
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Get owner by Email in HubSpot
Retrieves owner information based on the provided email address
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Get pipeline stage details in HubSpot
Retrieves detailed information about a stage in a pipeline
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Search contact in HubSpot
Searches and locate contact information
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Search contact by email in HubSpot
Finds and retrieves contact information using their email address
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Search company in HubSpot
Searches for and retrieve detailed information about different companies
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Search company by name in HubSpot
Searches for a company using its name
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Search company by domain in HubSpot
Searches for a company's information based on its domain
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Search company by website in HubSpot
Searches for company information using their website address
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Search deal in HubSpot
Searches and identify the best deals based on particular criteria
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Search deal by name in HubSpot
Searches for a deal by its name
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Search task by title in HubSpot
Searches for a task by title
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Search blog by name in HubSpot
Searches for a blog by name
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Search tickets in HubSpot
Searches for tickets
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Search products in HubSpot
Searches for products
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Search line items in HubSpot
Searches for line items
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Search blog tag in HubSpot
Searches for a blog tag
Try it →
Survey Monkey
Survey Monkey Triggers & Actions
Survey response is received in Survey Monkey
Triggers the automation when a survey response is submitted
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Create contact in Survey Monkey
Adds a new contact to the database
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Search contact in Survey Monkey
Finds and retrieves contact information
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Send survey in Survey Monkey
Sends a reply
Try it →
Search survey in Survey Monkey
Searches for a survey
Try it →
Search collector in Survey Monkey
Searches for a collector
Try it →

Who this setup is for

Customer support teams
Customer support teams
Sales reps
Sales reps
Customer experience teams
Customer experience teams
Teams handling web leads
Teams handling web leads
📋 Customer support teams
Call notes get typed up by hand after each support call. This setup adds each note to the customer's HubSpot contact for you.
🎙️ Sales reps
Follow-up emails after sales calls often get written late or missed. This setup sends a Gmail follow-up as soon as the call ends.
🔁 Customer experience teams
Satisfaction scores are hard to collect when nobody sends the survey. This setup sends a Survey Monkey survey for every finished call.
🗂️ Teams handling web leads
Web form leads need a phone call and a welcome email fast. This setup adds each lead to Aircall and sends a welcome email from Gmail.
Our team

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Everything this automation handles for you

Everything this automation handles for you
No double entries
If a customer is already in HubSpot, their contact is updated instead of being added twice.
Skips calls that don't count
Very short calls can be left out, so surveys only go to people who really spoke with your team.
Tries again if a step fails
If a step does not go through, the automation tries again. Nothing is left half-done for your customer.
Keeps details current
If a contact's details change in Aircall, the same contact in HubSpot is updated too.

Why choose Integrately to automate Aircall + Gmail + HubSpot + Survey Monkey

Build and manage your Aircall + Gmail + HubSpot + Survey Monkey automations with ready-made flows, AI assistance, 24x5 reliable human support, and enterprise-grade security.

1,500+ apps connected
1,500+ apps connected
Connect Aircall + Gmail + HubSpot + Survey Monkey with email, CRM, messaging, finance, support, and other tools whenever your process needs another step.
20M+ Ready Automations
20M+ Ready Automations
Start with 20 million+ proven automation templates instead of building everything from scratch. Pick the closest flow, connect your accounts, and automate in minutes.
AI that builds your automations
AI that builds your automations
Describe your workflow in plain English. Integrately AI builds it, maps fields, adds conditions, and even lets you edit it through chat.
24x5 Live Chat Support
24x5 Live Chat Support
Chat with a real person and get reply within 2-5 minutes. No bots, no tickets, no waiting — just real help, right when you need it.
Free done-for-you setup
Free done-for-you setup
Tell our team what you need and we will help set up the automation in your account at no extra cost on any plan.
Secure by design
Secure by design
SOC 2 Type II and ISO 27001:2022 certified, with GDPR-compliant data practices. Your data and credentials are handled using recognised security and privacy standards.
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Prefer to connect just two apps? Explore each combination separately

Aircall
Gmail
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Send follow-up emails from Gmail after calls end in Aircall.
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HubSpot
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Turn incoming Gmail messages into HubSpot contacts and support tickets.
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Survey Monkey
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Send Survey Monkey surveys after HubSpot meetings are booked.
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Aircall
HubSpot
Aircall + HubSpot
Log Aircall call notes on HubSpot contacts after every call.
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Gmail
Survey Monkey
Gmail + Survey Monkey
Send a Survey Monkey survey when someone labels an email Onboarding.
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Aircall
Survey Monkey
Aircall + Survey Monkey
Send a Survey Monkey survey after each Aircall call ends.
Explore Integrations

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Questions people ask

Can Aircall call notes be logged in HubSpot and followed up with a Gmail email and Survey Monkey survey?
Frequently Asked Questions
Yes, Integrately has a ready workflow to log Aircall call notes in HubSpot and send a Gmail follow-up and Survey Monkey survey. When a call ends in Aircall, Integrately adds the note to the matching HubSpot contact, then sends the email and survey.
If a Survey Monkey rating is 2 or lower, can a HubSpot ticket open and the Aircall contact get updated automatically?
Frequently Asked Questions
If a contact is updated in Aircall, can the matching HubSpot contact update automatically and a Gmail email go out?
Frequently Asked Questions
Can a HubSpot deal marked Closed Won add the client to Aircall and send a Gmail kick-off email?
Frequently Asked Questions
Do I need coding skills to connect Aircall, Gmail, HubSpot and Survey Monkey?
Frequently Asked Questions
Can very short Aircall calls be skipped so only longer calls get HubSpot notes and Survey Monkey surveys?
Frequently Asked Questions
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